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REGULAR Meeting of the Board of Trustees
Novato USD
August 06, 2019 6:00PM
Novato Education Center - 1015 Seventh Street, Novato, CA 94945

1. CALL TO ORDER AND ROLL CALL - 6:00 p.m.
2. CLOSED SESSION AGENDA
3. CLOSED SESSION ANNOUNCEMENT/RECESS TO CLOSED SESSION - 6:02 p.m.
3.a. ANNOUNCEMENT: Prior to adjourning into closed session, a representative of the legislative body must orally announce items to be discussed. Individuals may address the Board on these items of the agenda.
3.b. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Superintendent, Kris Cosca) Employees Organization: California School Employees Association (CSEA)
3.c. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9: Conference with Legal Counsel - Pending Litigation: Coalition to Save San Marin v. Novato Unified School District, Marin County Superior Court Case No. CIV 1702295
4. PUBLIC COMMENT ON CLOSED SESSION AGENDA - 6:05 p.m.
5. CALL TO ORDER AND ROLL CALL - 7:00 p.m.
5.a. Pledge of Allegiance
6. ANNOUNCEMENT OF REPORTABLE ACTION/CLOSED SESSION - 7:02 p.m.
6.a. Board Action in closed session must be reported in open session
7. APPROVAL OF AGENDA - 7:04 p.m.
7.a. The Board reserves the right to change the order in which agenda items are discussed and/or acted upon at this meeting. Subject to further action by the Board, the agenda for this meeting is to be approved as presented. Items may be added to this agenda for discussion or action only as permitted by the Brown Act.
8. PUBLIC COMMENT ON CONSENT AGENDA - 7:06 p.m.
8.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
9. APPROVAL OF CONSENT AGENDA - 7:08 p.m.
9.a. All Consent items approved by a single action
10. ANNOUNCEMENTS: BOARD AND SUPERINTENDENT - 7:10 P.M.
Rationale:




 
10.a. Questions, Comments and Announcements: Board and Superintendent
11. NON-AGENDA PUBLIC COMMENT - 7:20 p.m.
11.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
12. STAFF REPORTS - 7:25 p.m.
12.a. 2022 Curriculum and Instruction Plan from Education Services
Rationale:

Dr. Amie Carter, Assistant Superintendent of Education Services

Board Priority/Goal

  • Equity
  • Student Success
  • Staff Success
  • Community Engagement

Objective

Staff Report: 2022 Curriculum and Instruction Plan from Education Services.

Background

In fall 2018, Education Services was tasked with designing a coherent, strategic plan. No district can hope to succeed by not having a plan and simply hoping to stumble across success.  There was a consistent request for more cohesion and coherence in the academic and instructional strategy.

After months and months of extensive research, consulting with experts, and input from staff this strategic plan design clearly defines the best route for our organization to take in the years ahead. While not set in stone, this strategic plan can help guide our district to meet the challenges of the next three years.

Recommendation

N/A Staff Report

 



 
Attachments:
8.6.19 Education Services Acion Plan 2022
12.b. Measure G Bond Series B Issuance Timeline
Rationale:

Yancy Hawkins, Assistant Superintendent - Business and Operations

Board Priority/Goal

Student Success

Staff Success

Community Engagement

Objective

To present the Board with an update on the timeline of the Measure G – Series B issuance

Background

On November 8, 2016, the voters in Novato approved Measure G, the $222 million school facilities bond to improve Novato Schools. The Measure G Bond program is scheduled to be completed over a ten-year period and will impact all sites throughout the district.

On February 14, 2017, the Board approved Resolution 24-2016/2017 authorizing the issuance of $51 million in Series A bonds.  The Series A bonds closed on March 30, 2017. Series A was the first of four scheduled issuances for Measure G. The three subsequent issuances (Series B, C, and D) are currently projected for fall of 2019 (Series B), 2021 or 2022 (Series C), and 2024 or 2025 (Series D).

The Series B Issuance is currently scheduled to close on October 16, with bids received on October 2. The issuance is currently projected at $53 to $55 million.

The attached timeline details the Measure G Series B Issuance timeline.





 
Attachments:
General Obligation Bonds Series B 2019 Timeline
13. DISCUSSION/ACTION - 7:55 p.m.
13.a. Approve Response to the Grand Jury Report entitled “Vaping: An Under-the-Radar Epidemic”
Rationale:

Kris Cosca, Ed.D., Superintendent

BOARD PRIORITY/GOAL

Student Success

OBJECTIVE

To approve NUSD’s response to the Grand Jury Report entitled “Vaping:  An Under-the-Radar Epidemic”.

BACKGROUND

The 2018-2019 Marin County Civil Grand Jury released a report on May 16, 2019, entitled “Vaping:  An Under-the-Radar Epidemic” and asked Marin County school districts and other Marin county agencies to respond.  NUSD was asked to respond to two (2) recommendations of which one has been implemented and one is in the process of being implemented.   

The response to the Grand Jury was developed in collaboration with staff from Education Services, Marin County Office of Education and resources from the Healthy Novato Initiative.

Attached is NUSD’s response.  NUSD was asked to respond to Recommendation R1 and R4.  Recommendation R1 has been implemented and Recommendation R4 will be implemented the Fall of 2019.

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff recommend approval of NUSD’s response to Grand Jury Report entitled “Vaping:  An Under-the-Radar Epidemic”.



 
Attachments:
1. 8.6.19 Vaping Response to Grand Jury
2. Vaping An Under-the-Radar Agency Response Form
3. Vaping-an-under-the-radar-epidemic 5.16.19
13.b. Approve Response to the Grand Jury Report entitled “School Resource Officers Revisited”
Rationale:

Kris Cosca, Ed.D., Superintendent

BOARD PRIORITY/GOAL

Student Success

OBJECTIVE

To approve NUSD’s response to the Grand Jury Report entitled “School Resource Officers Revisited”.

BACKGROUND

The 2018-2019 Marin County Civil Grand Jury released a report on May 30, 2019, entitled “School Resource Officers Revisited” and asked Marin County school districts and other Marin county agencies to respond.  NUSD was asked to respond to five (5) recommendations of which have been implemented.   

The response to the Grand Jury was developed in collaboration with the Novato Police Department. 

Attached is NUSD’s response.  The recommendations NUSD was asked to respond to (R1, R9, R10, and R11) have been implemented.

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff recommend approval of NUSD’s response to Grand Jury Report entitled “School Resource Officers Revisited”.




 
Attachments:
1. 8.6.19 SRO Response to Grand Jury
2. School Resource Officers Revisited Agency Response Form
3. 5.30.19 school-resource-officers-revisited
13.c. Repeal of Board Policy (BP), Administrative Regulation (AR) and Exhibit (E) 7325 San Marin High School Lights and Public Address System
Rationale:

Yancy Hawkins, Assistant Superintendent Business & Operations

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval for the repeal of Board Policy (BP), Administrative Regulation (AR) and Exhibit (E) 7325 San Marin High School Lights and Public Address System

Background

In May of 2017, the Board approved the Final EIR for the San Marin Stadium Lights Project.  Subsequent to the approval of the Final EIR, the Board considered and approved Board Policy (BP) 7325 and Administrative Regulation (AR) 7325, which governed the use of the lights. The BP and AR included shut off times earlier than in the approved EIR.

In January of 2019, the Superior Court in Marin ordered the District to recirculate limited portions of the EIR and include some additional information and clarification.  On July 24, 2019, the Partially Revised Draft EIR was released for public comment.  In order for there to be no conflict between Board Policy and the Partially Revised Draft EIR, the District must repeal BP, AR and E 7325.  Once the CEQA process is complete, and if the project is approved, the Board may consider approving a BP, AR and E for the use of the San Marin Stadium Lights.

Funding Source/Estimated Cost

$0

Recommendation

The Superintendent and staff recommend the Board approve the repeal of Board Policy (BP), Administrative Regulation (AR) and Exhibit (E) 7325 San Marin High School Lights and Public Address System


 
Attachments:
a. 7325 BP NUSD San Marin High School Lights and Public Address System
b. 7325 AR NUSD San Marin High School Lights and Public Address System
c. 7325 Exhibit NUSD San Marin High School Lights and Public Address System
13.d. Approve Employment Agreement for the Assistant Superintendent of Human Resources
Rationale:

Kris Cosca, Superintendent

Board Priority/Goal

Staff Support, Student Success

Objective  

Obtain Board approval of the twelve (12) month Employment Agreement for the Assistant Superintendent of Human Resources.

Background

A new Assistant Superintendent of Human Resources has been hired to replace Kris Cosca’s position of Deputy Superintendent of Human Resources and Strategic Development.

Jonathan Ferrer comes to NUSD from Sonoma Valley Unified School District where he was the Director of Human Resources. Prior to that, Jonathan worked for Oakland Unified School District where he was the Principal of Westlake Middle School and Assistant Principal of Oakland High School.

Jonathan holds an Administrative Services Credential from California State University, East Bay, a master’s degree in education and pupil personnel services from San Jose State University, and a bachelor’s degree in communications from California State University, Hayward. He has also received a Personnel Academy certificate from the Association of California School Administrators (ACSA).

Employment agreements for Assistant Superintendents are for twelve (12) months and are adjusted annually per the appropriate salary schedule, which is attached to each agreement. Assistant Superintendents will receive the same compensation increase granted to members of the appropriate Management group.

Funding Source/Cost

General Fund/$156,982

Recommendation

The Superintendent and staff recommend approval of the Employment Agreement for the Assistant Superintendent of Human Resources.

 
Attachments:
ASHR Agreement 8.6.19
13.e. Resolution 05-2019/2020 To Establish Tax Levy for Measure G Series B Issuance
Rationale:

Yancy Hawkins, Assistant Superintendent, Business and Operations

Board Priority/Goal

Student Success

Staff Success

Community Engagement

Objective

To Obtain Board Approval of Resolution 05-2019/2020 to establish a tax levy for the Measure G Series B Issuance.

Background

On November 8, 2016, the voters in Novato approved Measure G, the $222 million school facilities bond to improve Novato Schools. The Measure G Bond program is scheduled to be completed over a ten-year period and will impact all sites throughout the district.

In 2017, the District issued $51 million in Series A bonds. Series A was the first of four scheduled issuances for Measure G. The three subsequent issuances (Series B, C, and D) are currently projected for fall of 2019 (Series B), 2021 or 2022 (Series C), and 2024 or 2025 (Series D).

The Series B Issuance is currently scheduled to close on October 16, with bids received on October 2. The issuance is currently projected at $53 to $55 million.

In order for the District to issue the Series B bonds in the fall, the Board must pass a resolution for the County to levy the proper taxes, as the bond sales will occur after annual levy date. This is a standard resolution that was drafted by Measure G Bond Counsel.

The resolution is attached. 

Funding Source/Cost

$0

Recommendation

The Superintendent and staff recommend approval of Resolution 05-2019/2020 to establish a tax levy for the Measure G Series B Issuance.





 
Attachments:
Resolution 5-2019/2020 To Establish Tax Levy for Measure G Series B Issuance
14. CONSENT: All items approved by a single action - 8:55 p.m.
14.a. Minutes of the Regular Meeting of June 18, 2019
Attachments:
061819 Regular Meeting Minutes
14.b. Approve Personnel Actions of August 6, 2019
Rationale:

Jonathan Ferrer, Assistant Superintendent - Human Resources

 
Attachments:
Personnel Action Report 8.6.19
14.c. Approve Education Services Agreements for Existing and New Contracted Services for 2019-2020
Rationale:

Dr. Amie Carter, Assistant Superintendent - Education Services

OBJECTIVE

To approve agreements for existing and new contracted services for 2019-20.

BACKGROUND

Renewals

Assessment

  • Illuminate Education                                                                                                             

          Online software subscription licenses to enable secondary teachers to create common assessments. Tests results are provided to teachers to enable them to make decisions regarding instruction.  

Pre-K Early School Initiative

  • Hamilton, Loma Verde, Lu Sutton and Lynwood receive funds from Marin Community Foundation (MCF) to participate in the PreK-3 Early School Initiative.
  • Olive, Ranch, Pleasant Valley and San Ramon Elementary schools do not receive funds from MCF for the Early School Initiative. NUSD pays for these schools to participate in the initiative. 
  • Marin County Office of Education

          Edusnap data collection services for four school sites for PreK-3 Early School Initiative.

          Facilitation of Early School Initiative for four school sites.

  • Dr. Sam Oertwig and Dr. Sharon Ritchie

           Work with NUSD teachers to analyze Edusnap Data for Early School Initiative.

Proficiency Scales Professional Development

  • Kelli Leavell – Making a Difference Consulting

           Support teachers completing proficiency scales and related tools for essential standard in ELA and math.                                                                                                                                      

Mental Health Services

  • Bay Area Community Resources (BACR)

    Services include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as requested by NUSD and school site administrators.                                                  

    Services will be provided to: 

    • Lynwood Elementary
    • Olive Elementary
    • San Ramon Elementary
    • Novato High
    • San Marin High
    • Marin Oaks High 
  •  North Marin Community Services

           Provide school-based individual and group mental health services.

           Services will be provided to:

    • Loma Verde Elementary
    • Lu Sutton Elementary
    • Rancho Elementary
    • San Jose Intermediate
    • Sinaloa Middle School                                                                                                                                                                                                                                                                                        
  • Dr. Virginia Bassi – Partners Consulting

          Provide individual and small group counseling. Services will be provided to Hamilton School (K-8)

New

Professional Development

  • Dora Dome Law

          Title IX training for NUSD administrators.

  • Sherman Garnett & Associates

           Student discipline, records, attendance & Section 504 training for NUSD personnel.

Leadership Consultation

  • Sam Neustadt, Education Consultant. 

           Provide executive leadership professional development to NUSD Director of Special Education.


FUNDING SOURCE/COST

Service Provider

Compensation

Funding Source

Illuminate Education

$28,905.50

LCFF Supplemental

Marin County Office of Ed

$62,136

LCFF Supplemental

Dr. Sam Oertwig

$16,250

LCFF Supplemental

Dr. Sharon Ritchie

$16,250

LCFF Supplemental

Kelli Levell

$10,000

Title II – Professional Development

Bay Area Community Resources

$354,941

LCFF Supplemental

North Marin Community Services

$190,863

LCFF Supplemental

Dr. Virginia Bassi

$51,753

LCFF Supplemental

Dora Dom

$4,500

Student Services

Sherman Garnett & Associates

$3,000

Student Services

Sam Neustadt

$46,442

Special Education


RECOMMENDATION

Superintendent and staff recommend renewals, quotes and proposals for 2019-20.





 
Attachments:
1. Illuminate Education Agreement 2019-20
2. Marin County Office of Ed Agreement 2019-20
3. Dr. Sam Oertwig Agreement 2019-20
4. Dr. Sharon Ritchie Agreement 2019-20
5. Kelli Levell Agreement 2019-20
6. Bay Area Community Resources Agreement 2019-20
7. North Marin Community Services 2019-20
8. Dr Virginia Bassi Agreement 2019-20
9. Dora Dom Agreement 2019-20
x10. Sherman Garnett and Associates Agreement 2019-20
x11. Sam Neustadt Agreement 2019-20
14.d. Resolution No. 01-2019/2020 Local Assignment Notification
Rationale:

Jonathan Ferrer, Assistant Superintendent - Human Resources

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of Resolution No. 01-2019/2020 allowing legal provisions authorizing staff to teach Local Assignments for the 2019-2020 school year.

Background

Senate Bill 435, passed in 1989, requires that all California school districts review credential authorizations for their certificated staff on an annual basis, commonly referred to as “assignment/misassignment monitoring”. Per Education Code §44258.9, county offices of education are required to monitor and ensure that their Districts have no teacher assignments outside the authorization of the teachers’ credentials.

To ensure that all certificated staff are assigned appropriately, District staff works with site principals to review all master schedules and compare assignments to the credentials of the individuals in place. When an assignment for which there is not specific credential authorization, or when the certificated employee has talents not evidenced by his or her credential, Education Code allows assignment options that will permit the services, commonly referred to as Local Assignment Options. There are prerequisites that the credential holder must have completed in order to qualify for a Local Assignment Option, including written consent from the employee that he or she agrees to the assignment and the Board must approve a resolution to permit the Local Assignments.

District staff has verified that all Local Assignments for the 2019-2020 school year are appropriate and that the conditions required by law have been met.  Attachment A, included as part of Resolution No. 01-2019/2020, is a comprehensive list of the District’s 2019-2020 Local Assignments.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend Board approval of Resolution No. 01-2019/2020 allowing legal provisions authorizing staff to teach Local Assignments for the 2019-2020 school year.


 
Attachments:
Res 1 Local Assignment Notification 19-20
14.e. Review and Approve Updated Board Bylaws and Exhibits 9321 and 9321.1
Rationale:

Kris Cosca - Superintendent

Board Priority/Goal

·       Equity

·       Student Success

·       Staff Success

·       Community Engagement

Objective

Obtain Board approval of the revisions to Board Bylaw 9321 – Closed Session, the addition of Exhibits (1) and (2) 9321 – Closed Session, and the deletion of Board Bylaw 9321.1 Closed Session Actions and Reports

Background

Two Board Bylaws have been changed according to CSBA guidelines and are being presented for the approval of required changes, revisions, additions and deletions.

BB 9321 - Closed Session

(CSBA most recent update 7/2019; last NUSD revision 4/2017)

Bylaw retitled and updated to incorporate material formerly in BB 9321.1 - Closed Session Actions and Reports. Bylaw also adds the requirement to provide final documents approved or adopted during closed session to persons who have submitted a request. Section on "Matters Related to Students" provides that student names should not be included on the agenda or reports of expulsion hearings pursuant to court decision. Section on "Security Matters" reflects the board's authority to meet in closed session with law enforcement officials to develop a tactical response plan. Section on "Real Property Negotiations" reflects Attorney General publication stating the board's authority to approve a final real property agreement in closed session. Section on "Pending Litigation" updates legal cites. 

E (1) and (2) 9321 - Closed Session

(New Exhibits: CSBA added 7/2019)

Exhibit (1) added to provide examples of agenda descriptions of closed session items. Exhibit (2) added to provide examples of reports of closed session actions that must be made when the board reconvenes in open session following the closed session.

BB 9321.1 - Closed Session Actions and Reports

(BB deleted by CSBA 7/2019)

Bylaw deleted and key concepts incorporated in BB 9321 - Closed Session.

Funding Source/Cost

N/A

Recommendation

The Superintendent recommends the approval of the revisions to Board Bylaw 9321 – Closed Session, the addition of Exhibits (1) and (2) 9321 – Closed Session, and the deletion of Board Bylaw 9321.1 Closed Session Actions and Reports


 
Attachments:
a. 9321 BB NUSD Closed Session DRAFT (7-2019)
b. 9321 E(1) and (2) CSBA Closed Session NEW (7-2019)
c. 9321.1 BB NUSD Closed Session Actions and Reports DELETE (7-2019)
14.f. Change Order #1 to the Building M HVAC Replacement Contract at San Jose MS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval for Change Order #1 to R.J. Mechanical to re-seal existing ductwork in Building M at San Jose MS.

Background

On April 23, 2019, the Board approved award of the Building M HVAC replacement project at San Jose MS to R.J. Mechanical in the amount of $60,410.  Project work started on June 17, 2019, and during removal of existing HVAC equipment, it was discovered that the existing ductwork in the attic space of Building M was not sealed properly.  The following additional work was identified that was not covered in the initial contract:

  1. Properly seal the supply and return ducts in Building M for the amount of $650.00.

Funding Source/Estimated Cost

Fund 22/Actual total cost of $650.00 (Increases total contract value from $60,410 to $61,060)

Recommendation

The Superintendent and staff recommend the Board approve Change Order #1 in the amount of $650 (1% of the total contract amount with the project at 100% completion).



 
Attachments:
GW Justification Letter CO#1 SJMS Bldg M HVAC Replacement Project
14.g. Notice of Completion (NOC) for the Building M HVAC Replacement Project at San Jose MS
Rationale:
Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to file a NOC for the Building M HVAC replacement project at San Jose MS.

Background

On August 8, 2017, the Board approved the A/C Installation project at San Jose MS as a Phase One Measure G Bond project.  On January 16, 2018, the Board approved the schematic design, construction schedule and project budget of $2,395,633 for this project.  At that time, the Building M HVAC replacement was not included as part of the project because it already contained A/C and staff wanted to limit the project scope to ensure it met the very restrictive summer timeline.

The San Jose A/C installation project was completed on September 18, 2018.  On April 18, 2019, a bid opening was held for the Building M HVAC replacement project with R.J. Mechanical as the low bidder.  On April 23, 2019, the Board approved staff to award a contract to R.J. Mechanical for $60,410.00.  A Notice to Proceed was issued on May 10, 2019, and the contractor completed work on July 1, 2019.

Funding Source/Estimated Cost

Not Applicable

Recommendation

The Superintendent and staff recommend Board approval to file a NOC for the Building M HVAC replacement project at San Jose MS.


 
Attachments:
SJMS Bldg M HVAC Replacement Project Notice of Completion 8.8.2019
14.h. Resolution No. 02-2019/2020 Approving the Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Agreement with Robert A. Bothman Construction (Bothman) for the Athletic Fields Complex (AFC) Project at Novato HS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of Resolution No. 02-2019/2020 approving the TBR amount in the Bothman LLB Agreement for the AFC project at Novato HS.

Background

On December 18, 2018, the Board approved staff to use the LLB contract mechanism for the Athletic Field Complex project at Novato HS.  On April 2, 2019, the Board approved Bothman as the best value contractor for the AFC project at Novato HS, and approved the preconstruction services agreement to begin work.  On June 18, 2019, the Board approved the initial TBR amount proviced by Bothman for the AFC project.

Following the LLB required process, a Board Resolution is required to specifically approve the TBR based on contractor-provided cost data, and the Schedule of Payments, which outlines the TBR, the construction contingency, and the monthly lease payments.

Funding Source/Cost

Fund 22/$0 (the Board already approved the TBR)

Recommendation

The Superintendent and staff recommend Board approval of Resolution No. 02-2019/2020 approving the TBR amount in the Bothman LLB Agreement for the AFC project at Novato HS.




 
Attachments:
a. Res. No. 02-2019/20 Total Base Rent LLB Robert A. Bothman Construction
b. Attachment A - Bothman Total Base Rent Rationale NHS AFC
c. Attachment B - NHS Athletic Field Complex Schedule of Payments
14.i. Resolution No. 03-2019/2020 Approving the Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Agreement with Wright Contracting, LLC (Wright) for the Center for the Sciences Project at Novato HS
Rationale:
Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of Resolution No. 03-2019/2020 approving the TBR amount in the Wright LLB Agreement for the Center for the Sciences project at Novato HS.

Background

On September 18, 2018, the Board approved staff to use the LLB contract mechanism for the Center for the Sciences project at Novato HS.  On December 18, 2018, the Board approved Wright as the best value contractor for the Center for the Sciences project at Novato HS, and approved the preconstruction services agreement to begin work.  On June 18, 2019, the Board approved the initial TBR amount provided by Wright for the Center for the Sciences project.

Following the LLB required process, a Board Resolution is required to specifically approve the TBR based on contractor-provided cost data, and the Schedule of Payments, which outlines the TBR, the construction contingency, and the monthly lease payments.

Funding Source/Cost

Fund 22/$0 (the Board already approved the TBR)

Recommendation

The Superintendent and staff recommend Board approval of Resolution No. 03-2019/2020 approving the TBR amount in the Wright LLB Agreement for the Center for the Sciences project at Novato HS.



 
Attachments:
a. Res. No. 03/2019-20 Total Base Rent LLB Wright Contracting LLC
b. Attachment A - Wright NHS CFTA and CFTS Total Base Rent Rationale
c. Attachment B - NHS Center For The Sciences Schedule of Payments
d. Wright NHS CFTA and CFTS Assumptions & Qualifications TBR
14.j. Resolution No. 04-2019/2020 Approving the Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Agreement with BHM Construction, Inc. (BHM) for the STEM Project at San Marin HS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of Resolution No. 04-2019/2020 approving the TBR amount in the BHM LLB Agreement for the STEM project at San Marin HS.

Background

On September 18, 2018, the Board approved staff to use the LLB contract mechanism for the STEM project at San Marin HS.  On December 18, 2018, the Board approved BHM as the best value contractor for the STEM project at San Marin HS, and approved the preconstruction services agreement to begin work.  On June 18, 2019, the Board approved the initial TBR amount provided by BHM for the STEM project.

Following the LLB required process, a Board Resolution is required to specifically approve the TBR based on contractor-provided cost data, and the Schedule of Payments, which outlines the TBR, the construction contingency, and the monthly lease payments.

Funding Source/Cost

Fund 22/$0 (the Board already approved the TBR)

Recommendation

The Superintendent and staff recommend Board approval of Resolution No. 04-2019/2020 approving the TBR amount in the BHM LLB Agreement for the STEM project at San Marin HS.





 
Attachments:
a. Res. No. 04-2019/20 Total Base Rent LLB BHM Construction
b. Attachment A - BHM SMHS STEM & PAC Total Base Rent Rationale
c. Attachment B - SMHS STEM Bldg Schedule of Payments
14.k. Authorize Purchase of a Wheelchair Accessible School Bus
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective  

Obtain Board authorization to purchase a wheelchair accessible school bus.

Background

The Novato Unified School District’s (NUSD) transportation fleet is in need of one new wheelchair accessible school bus. Over the last few years we have seen a significant increase in the number of special education students requiring wheelchairs.  As we retire old buses out of our fleet, the Transportation Department has deemed it necessary for the next replacement to be a wheelchair accessible school bus. 

Attached is the Vehicle Quotation for the new bus with all specifications listed.

Funding Source/Cost

Fund 25 (Pending Auditor Approval, if not Fund 21) / $82,527

Recommendation

The Superintendent and staff recommend purchase of one wheelchair school bus




 
Attachments:
Wheelchair Accessible School Bus Quote - NUSD
14.l. Approve Gifts or Donations to the District per Board Policy 3290
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success / Community Involvement and Engagement

Objective

Approve gifts or donations in excess of $100 received by the District:

  1. San Marin High School/Science Department                                      Air Compressor/$200

Background

The Governing Board may accept any bequest, grant or gift of money or property on behalf of the district. All gifts, grants and bequests shall become District property. Donors are encouraged to donate all gifts to the district rather than a particular school. At the Superintendent’s or designee’s discretion, a gift may be used at a particular school.

Gifts, grants, and bequests up to and including $100 shall be accepted or rejected by the district through acknowledgement by the Superintendent. All gifts, grants, and bequests in excess of $100 shall be forwarded to the Board with a recommendation by the Superintendent for acceptance or denial. The Board will make the final decision to accept or reject the gift, grant, or bequest.

Funding Source/Cost

  1. Donation:   San Marin High School-Science Department/$200

Recommendation

The Superintendent and staff recommend approval of the gift(s) or donation(s) as listed. 






 
14.m. Approve Disposal of Obsolete Property/Equipment
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete property/equipment belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete and/or non-repairable equipment, submitted by staff. District staff has declared that there is no associated value.

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Estimated Cost

Not applicable.

Recommendation

The Superintendent and staff recommend the approval to dispose of obsolete property/equipment as declared. 

 
Attachments:
8.6.19 Disposal - District Office (e)
8.6.19 Disposal - Lynwood (e)
8.6.19 Disposal - SMHS Science Dept (e)
14.n. Approve Disposal of Obsolete Textbooks/Instructional Materials
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete textbooks and/or instructional materials belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete, outdated or damaged textbooks and/or instructional materials submitted by staff. District staff has declared that these items can no longer be used because they are old, damaged, or not standards based.

Per Board Policy 3270 - Sale and Disposal of Instructional Materials, Equipment and Supplies:

If the property value is insufficient to defray the cost of arranging a public sale, the property may be disposed of or donated.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of obsolete textbooks and/or instructional materials as declared.

 
Attachments:
8.6.19 Disposal - Ed Services History Alive 6-8 (m)
8.6.19 Disposal - Hamilton (m)
8.6.19 Disposal - Pleasant Valley (m)
8.6.19 Disposal - San Ramon (m)
8.6.19 Disposal - SMHS Science Dept (m)
14.o. Ratify Warrant Register for Warrants Issued June 15, 2019 Through July 31, 2019
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of warrants from June 15, 2019 through July 31, 2019.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued June 15, 2019 through July 31, 2019. The warrant register includes vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of warrants issued June 15, 2019 through July 31, 2019 as presented.



 
Attachments:
8.6.19 Warrants
15. ADJOURNMENT - 9:00 p.m.
15.a. The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. No new item of business, except the consent agenda, will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend to a specific time. The meeting shall be extended no more than once, or may be adjourned to a later date.
16. FUTURE BOARD MEETINGS
Rationale:




 
16.a. Future Board Meetings
Rationale:
  • August 10, 2019 Special Meeting 9:00 a.m. District Education Center 
  • August 20, 2019 Regular Meeting 6:00 p.m. District Education Center
  • September 3, 2019 Regular Meeting 6:00 p.m. District Education Center


All district meetings are open to the public. The public is encouraged to attend. The Board of Trustees meets regularly on the first and third Tuesdays of each month at 6:00 p.m. Closed Session and 7:00 p.m. Open Session unless noted otherwise.



 
17. AFFIDAVIT OF POSTING
Rationale:
AFFIDAVIT OF POSTING

I, Ashley Albertson, certify that on Friday, August 2, 2019, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________








 
18. MEETING PROCEDURES
Rationale:

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30 and Novato Community Television (NCTV) YouTube channel.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.



 

Published: August 2, 2019, 4:03 PM

The resubmit was successful.