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REGULAR Meeting of the Board of Trustees
Novato USD
June 18, 2019 6:00PM
Novato Education Center - 1015 Seventh Street, Novato, CA 94945

1. CALL TO ORDER AND ROLL CALL - 6:00 p.m.
2. CLOSED SESSION AGENDA
3. CLOSED SESSION ANNOUNCEMENT/RECESS TO CLOSED SESSION - 6:02 p.m.
3.a. ANNOUNCEMENT: Prior to adjourning into closed session, a representative of the legislative body must orally announce items to be discussed. Individuals may address the Board on these items of the agenda.
3.b. With respect to every item of business to be discussed in closed session pursuant to Ed Code §48918 (c): Consider Administrative Panel’s Recommendation for Expulsion - Student #55802
3.c. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957: Public Employee Appointment: Superintendent
3.d. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957.6: Conference with Labor Negotiator – Board representative: Board President, Unrepresented employee: Superintendent
4. PUBLIC COMMENT ON CLOSED SESSION AGENDA - 6:05 p.m.
5. CALL TO ORDER AND ROLL CALL - 7:00 p.m.
5.a. Pledge of Allegiance
6. ANNOUNCEMENT OF REPORTABLE ACTION/CLOSED SESSION - 7:02 p.m.
6.a. Board Action in closed session must be reported in open session
7. APPROVAL OF AGENDA - 7:04 p.m.
7.a. a. The Board reserves the right to change the order in which agenda items are discussed and/or acted upon at this meeting. Subject to further action by the Board, the agenda for this meeting is to be approved as presented. Items may be added to this agenda for discussion or action only as permitted by the Brown Act.
8. BOARD RECOGNITION - 7:06 p.m.
8.a. Superintendent Jim Hogeboom
9. DISCUSSION/ACTION - 7:11 p.m.
9.a. Appointment of New Superintendent of Novato Unified School District
Rationale:

Debbie Butler, President of the Board of Trustees

Objective:

To approve the appointment of Kris Cosca Ed.D. as the new Superintendent effective July 1, 2019 to succeed Mr. Jim Hogeboom.

Background:

On April 3, 2018, the NUSD Board of Trustees took proactive action and developed a superintendent succession plan to ensure the continuity of superintendent leadership at NUSD. Kris Cosca was identified as the next Superintendent.  Upon Superintendent Hogeboom’s departure, Kris would be appointed the new superintendent for Novato Unified School District.  Jim Hogeboom was selected as the new superintendent for San Rafael City Schools effective July 1, 2019.

Funding Source/Cost:

N/A

Recommendation:

The Board of Trustees recommends the appointment of Kris Cosca Ed.D. as the new District Superintendent effective July 1, 2019 to succeed Mr. Jim Hogeboom.






 
9.b. Approval of Employment Agreement for New Superintendent
Rationale:

Debbie Butler, President of the Board of Trustees 

Objective:

To approve the Employment Agreement for new District Superintendent, Kris Cosca Ed.D.

Background:

The Employment Agreement for the new Superintendent of Novato Unified School District will be available for public inspection in the Board room after closed session.

Funding Source/Cost:

N/A

Recommendation:

The Board of Trustees recommends the approval of the Employment Agreement between the new District Superintendent, Kris Cosca Ed.D. and the Novato Unified School District.



 
10. PUBLIC COMMENT ON CONSENT AGENDA - 7:15 p.m.
10.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
11. APPROVAL OF CONSENT AGENDA - 7:17 p.m.
11.a. All Consent items approved by a single action
12. ANNOUNCEMENTS: BOARD AND SUPERINTENDENT - 7:19 P.M.
12.a. Questions, Comments and Announcements: Board and Superintendent
13. NON-AGENDA PUBLIC COMMENT - 7:30 p.m.
13.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
14. STAFF REPORTS - 7:45 p.m.
14.a. Target River Update - 7:35 p.m.
Rationale:

Leslie Benjamin, Director, Communications & Community Engagement

Board Priority/Goal

Equity

Student Success

Staff Success

Community Engagement

Objective

To provide the Board with an update on the marketing effort with Target River.

Background

On February 12, 2019, the Board approved a contract with Target River to provide target marketing services to promote the Novato Unified School District with the goal of attracting new students to the district.  Specific marketing was one of the recommendations made by the Elementary School Size Committee on February 12, 2019.

Target River has developed the following:

  • 30 second YouTube video
  • Created specific landing page https://explore.nusd.org/
  • Remarketing and display ads (6)
  • Facebook Impression Ads (6)
  • Facebook Lead Ads (6)
  • Instagram Impression Ads (6)
  • Two ads for the Marin IJ and one for the Novato Advance
  • Search ad keywords
  • Flyer
  • Eblast
  • Mailer
  • Yard signs

Results:

 

 

as of 3/28/19

as of 6/11/19

Total Impressions

1,106,757

2,988,677

Display Impressions

555,430

1,661,927

YouTube Impressions

294,351

685,357

Google Search Impressions

11,124

21,942

Bing Search Impressions

493

1,676

FB/Instagram Impressions

245,359

493,688

OTT Impressions

89,822

89,822

 

 

 

Inbound Calls

59

203

Form Leads

59

143

 

 

 

Newspaper Ads

4

4

Flyers

300

300

Emails

132,268

132,268

Yard Signs

100

100

Direct Mail

9,147

9,147

Age range of children of leads we’ve been able to contact:

 

 

as of 3/28/19

as of 6/12/19

Young children/babies

4

6

PreK

24

46

TK

10

15

Kindergarten

13

25

Grades 1-8

15

30

Totals

66

122


Thank you to Suzi Hirshfield and Carmen Moreno for helping me with the contacts that speak Spanish.


 
Attachments:
Target River Campaign Review
14.b. 2019-2020 Bell Schedule Update - 7:55 p.m.
Rationale:

Dr. Amie Carter, Assistant Superintendent, Education Services

Board Priority/Goal

  • Equity
  • Student Success
  • Staff Success
  • Community Engagement

Objective

  • Present new bell schedules for SMHS, NHS, and SJMS.

Background 

Each school entered 18-19 with a desire to alter the bell schedule to be more responsive to student needs. Accordingly, each school established a plan and set clear goals for the schedule. Both schools then involve stakeholders – teachers, students, staff, administrators, parents, union officials, etc.. Using various models of representative scheduling committees, they examined the strengths and challenges of the current bell schedule, asking:

  • How well does it meet the needs of all students to be college and career ready?
  • Based on NUSD’s vision for learning and teaching and student success – What would be the ideal bell schedule to help achieve this vision?

Both schools then reviewed the approaches that other schools and districts have used to research and decide on a bell schedule.  They reached out to students, teachers, and parents to solicit their ideas and input on various models.   After a year of study, a new bell schedule for each school was recommended based on the parameters each school faced. Each school selected a schedule which they are confident will:

  • Allow for a rigorous course of study that all students can fully access
  • Be flexible to provide acceleration and remediation to meet college and career readiness standards.
  • Allow for embedded time for college and career information, awareness activities, goal setting, and decision-making.
  • Create a carefully crafted pathway of learning that can be articulated to students, monitored and supported for all the years of attendance.

  

   





 
Attachments:
NHS Calendar Dates
NHS Office Hour Schedule
NHS Office Hours
NHS Proposed Bell Schedule
SJMS Proposed Bell Schedule
SMHS Proposed Bell Schedule
14.c. Dual Immersion Update - 8:15 p.m.
Rationale:

Dr. Amie Carter, Assistant Superintendent, Education Services 

Melissa Diaz, Principal, Lynwood Elementary School

Board Priority/Goal

  • Equity
  • Student Success
  • Staff Success
  • Community Engagement

Objective

PRESENTATION: Dual Immersion at Lynwood Elementary.

Background

Dual Language Immersion is a unique educational model where children learn to think, read, write and communicate naturally in two languages: English and Spanish. Native Spanish speakers and native English speaking students study together, beginning in kindergarten through 5th grade, to be biliterate in both languages.

Lynwood’s Dual language classrooms contain a mix of students who are English dominant with students who are dominant in Spanish. This mix of students provides intensive interaction and learning. Students who participate in the program do not have to be native speakers of Spanish. The program teaches students to speak, read, and write in the target language while maintaining a rigorous academic program in English. It is the expectation that students will participate in this program through the fifth grade in order to fully benefit from the approach.

Lynwood strives to develop the characteristics of a globally competent person, which includes communicating ideas effectively with diverse audiences, and bridging geographic, linguistic, ideological, and cultural barriers.

There are many benefits to Dual Language Instruction.  In the past two decades, research has provided dramatic new insights into how young children acquire language, and how this affects their brain development.  Research collected by The Center for Applied Linguistics, has found that children who are educated in two languages have stronger self-esteem with more tolerance for, and more interest in, other cultures.  Dual Language empowers students to achieve the highest academic, social, and linguistic skills furthering their access to future educational and economic success.

Additionally, the U.S. Department of Education and the Office of English Language Acquisition has cited research which shows that learning a second language stimulates the brain to develop higher level reasoning skills, which transfer to complex critical thinking in math, science, and language arts. In fact, neuroscientists who studied images of the human brain have found that learning a second language actually increases brain density. And young bilinguals show advanced skills in non-verbal executive control skills, inhibitory control (ability to resist a habitual response or information not relevant), working memory or updating (ability to hold information in mind and mentally manipulate it), and cognitive flexibility, ability to adjust to changes in demands or priorities and switch between goals.

In 2016, Proposition 58 was passed by California voters, paving the way for a huge expansion of bilingual education in the state that has the largest population of English-language learners. In 2017, the Lynwood Elementary community was impacted by a number of complementary forces: a large increase in the share of schoolchildren who were not native English speakers; observational evidence that English learners in DLI programs academically outperform those in other programs; and demand from parents of native English speakers who are seeking the benefits of bilingualism in an increasingly global society. These factors, coupled with the consistent research findings that purport multiple advantages for dual language learners, we evaluated by the school community which then elected to transition into a Dual Immersion School.  

After several years of planning, in 2018, the Lynwood Elementary community opened their doors as the first Dual Language Immersion school in Marin. Through high-community input, visionary leaders, and staff collaboration, the program has expanded every year and continues its efforts to refine its program, and increase participation. Lynwood's Dual Immersion (DI) program has drawn together high-quality and dedicated staff, and has proven effective for a wide variety of students. 

This presentation will detail their journey in year one of this innovative program.







 
Attachments:
Dual Language Immersion Plan
15. PUBLIC HEARING - 8:35 p.m.
15.a. Variable Term Waiver Requests for a Drama Teacher and a Math Teacher at San Marin High School
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

 
Attachments:
Notice of Public Hearing Variable Term Waivers
16. DISCUSSION/ACTION
16.a. School Resource Officer Memorandum of Understanding - 8:40 p.m.
Rationale:

Dr. Amie Carter, Assistant Superintendent, Education Services

Board Priority/Goal

·       Equity

·       Student Success

·       Staff Success

·       Community Engagement

Objective

To enhance the preventative programs and services already being provided on NUSD campuses by NUSD’s contracted security company, North Bay Security Group.  This program will allow for School Resource Officers to be on campuses five days a week during the academic school year. By working closely with the students, SROs can build rapport with them and are often more approachable than other police officers, become a resource for questions and advice and help develop positive relationships.  SROs will work with teachers, parents and school staff to share responsibilities for crafting solutions to problems other than arrests.

A Memorandum of Understanding between the City of Novato and the Novato Unified School District will clearly outline the roles and responsibilities of the School Resource Officers.

Background

NUSD Superintendent Jim Hogeboom and Chief of Police Adam McGill began discussing the return of the program more than three years ago.  Since the end of the formalized program in 2008, analysis concluded that the volume of calls for service on NUSD campuses per year consumed the time equivalent of two full time police officers.  The current response model caused officers assigned to neighborhoods to be taken away for complex school safety matters resulting in less neighborhood patrols and inconsistent responses from different officers.  Returning to a more formal program, and adding two officers to the force, will keep patrol officers in neighborhoods and specially trained school officers directly assigned to NUSD campuses.

During the 2018-2019 school year, the City of Novato funded two school resource officers with the understanding that NUSD would fund one of the officers beginning in the 2019-20 school year.  NUSD applied for and received funding from the California Department of Justice (DOJ) Tobacco Prevention Grant to fund a School Resource Officer and   that includes Tobacco Prevention and Education/Enforcement.  The SRO Roles and Responsibilities include Tobacco Prevention and Education/Enforcement.

FUNDING SOURCE/COST

The cost to NUSD for a School Resource Officer for fiscal 2019-20 is $157,744 and is being funded under the DOJ Tobacco Prevention Grant.  Under the California DOJ Grant, the City of Novato will produce a quarterly invoice to NUSD which will then be submitted for reimbursement from the California DOJ.  This is also covered under the reporting requirements for the Grant.  Funding for a School Resource Officer for fiscal 2020-21 will also fall under the DOJ Tobacco Prevention Grant.

RECOMMENDATION

The Superintendent and staff recommend approval of the Memorandum of Understanding with the City of Novato for School Resource Officers for the 2019-20 and 2020-21 school years.



 
Attachments:
NUSD NPD SRO MOU
16.b. 2019-2020 Local Control and Accountability Plan (LCAP) - 9:00 p.m.
Rationale:
Dr. Amie Carter, Assistant Superintendent, Education Services

Board Priority/Goal

  • Equity
  • Student Success
  • Staff Success
  • Community Engagement

Objective

Move for adoption of the 2019-2020 LCAP

Background

On May 21, 2019, Education Services previewed for the School Board and the Community, the expected alterations of the 2019-2020 Local Control and Accountability Plan (LCAP) for public input. This LCAP Preview for Adoption Executive Summary was designed to forecast for the board and the community, the planned alterations to the LCAP and to solicit recommendations and comments from the public prior to adoption.

On June 11, 2019 the Draft LCAP was published, and a public hearing to solicit recommendations and comments from the public regarding the expected alterations, specific actions and expenditures in the LCAP took place. No alterations were made to content presented on May 21. Per law, the public hearing at the same meeting as the public hearing required on the LEA budget on the PUBLIC HEARING/PUBLIC COMMENT SESSION

As outlined by law, at a subsequent meeting, the governing board adopts the LCAP and the LEA budget (June 18, 2019).

The LCAP includes the following components:

  • The Story
  • Highlights
  • Review of Progress
  • Review of Needs
  • Review of Performance Gaps
  • Review of Improved/Increased Services
  • Budget Summary

The second section of the LCAP is the Annual Update which provides the details of the outcomes (data), Actions & Services, Expenditures and the analysis of the impact of actions and services. The three LCAP goals are reviewed through this lens.

The next section provides details on how the district has met the requirement to conduct community, parent and student engagement. As noted in this section, Stakeholder Engagement, NUSD strived to authentically engage stakeholders and elicit input and comments throughout the LCAP development process. Four critical themes as areas of need emerged in the feedback and reflection.

  1. Foster a Culture of Caring
  2. Strengthen Academic Achievement for All
  3. Systematize Intervention & Student Supports
  4. Amplify Parent, Family, Student Engagement

NUSD has used this feedback to inform the actions of 19-20 and will continue forward with three major LCAP goals. The goals are as follows:

Student Success: All students will demonstrate mastery of grade level content as well as the Novato Unified School District Graduate Profile (Six C’s) and will meet the UC/CSU entrance requirements upon graduation so that they are prepared for and successful in college and career.

Staff Success:  All staff will receive the appropriate support and resources in order to create the conditions to ensure student success.

Community Involvement: Each school site will develop and maintain positive parent, students, and community involvement and engagement to promote and support student success.

There are several metrics associated with each of the goals and the actions and services. LCAP metrics provide a picture of how well the district is making progress towards accomplishing our goals. Additionally, the expected expenditures for each of the actions and services are included in this section of the LCAP.

The last section of the LCAP provides information on the uses of the Supplemental grant funds and proportionality. NUSD does not receive any Concentration grants as the student population identified as English Learners, Low–Income or Foster Youth falls below 55% for the District as a whole. 

As the LCAP is a three-year plan, most goals and activities implemented in 2016-2017 were continued into the 2017-2018 plan year. Some important increased and improved services and actions for the 2018-2019 year include:

Goal #2, NEW ACTION: Expanded Professional Development - A fundamental building block for the implementation of the Proficiency Based Education, Trauma Informed Instruction, and Multiple Tier Systems of Support is ensuring cohesive training throughout the District. The District, through the LCAP, will provide quality Professional Development for all staff for two full days in 2019-2020, to provide structured and unstructured opportunities for teachers to build knowledge and capacity related to closing the achievement gap. These trainings will focus on cultivating classroom strategies to improve children’s resilience, confidence and persistence by providing classroom consistency, daily structures, clear expectations, and reliable warmth and love. Additionally, training based on Proficiency Based Education focused on skill mastery and Multiple Tiered Systems of Support will be offered to enhance and advance district efforts to close the achievement gap for at-risk students.

Goal #3, NEW ACTION: Attendance Education Efforts – As NUSD attendance continues to decline, encouraging regular school attendance is critical.  As a result of Differentiated Assistance work, the district will engage in educational efforts to ensure parents are informed about the lifelong benefits of school attendance in assisting a child to get better grades, to develop healthy life habits, to avoid dangerous behavior and to have a better chance of graduating from high school.

Recommendation

The Superintendent and staff recommend approval and adoption of 2019-2020 LCAP.

 




 
Attachments:
LCAP
16.c. 2019-2020 Proposed General Fund Budget - 9:15 p.m.
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Nancy Walker, Director of Fiscal Services

Board Priority/Goal

Student Success

Staff Success

Community Involvement

Objective

Obtain Board approval of the 2019-2020 Proposed General Fund Budget.

Background

On June 11, 2019, staff reviewed the 2019-2020 Proposed Budget, including recommendations from the Governor’s May Revision budget, School Services of California (SSC), and Marin County Office of Education (MCOE), as well as the Common Message released by the California County Superintendents Education Services Association (CCSESA).

Attached please find:

1.  2019-2020 Proposed Budget Narrative with the following components:

  • 2019-2020 Budget Assumptions
  • Comparison of 2018-2019 Estimated Actuals & 2019-2020 Proposed Budget
  • Budgetary Changes Summary
  • Components of Projected Ending General Fund Balance
  • Budget Assumptions for 2020-2021 & 2021-2022
  • Multi-Year Projections
  • Other Funds

2.  SACS Reports

3. Marin Common Message (CCSESA)

2019-2020 Proposed General Fund Budget

The District is currently running a structural deficit. This deficit is primarily caused by State mandated rising employee pension (PERS/STRS) costs, declining District enrollment caused by lower birth rates in Marin County, and slowing increases to State Funding.

Beginning in 2014-2015, a trend of declining enrollment began in the District caused by the reduced birth rates in Marin County. Enrollment has been decreasing at a rate of approximately 1%-2% a year since 2014-2015. Based on the District’s enrollment projections, this trend of declining enrollment projects to continue for at least the next five years. Accordingly, the District’s LCFF increases are projected to be offset by approximately $500,000 to $1,500,000 a year.

Starting with the adopted 2014-2015 State budget, rate increases to the District’s pension (CalSTRS and CalPERS) contributions, by both employees and employer, were mandated by the State of California. CalSTRS rate increases continue until 2020-2021, when the rate is in statute at 19.1% (10.85% higher than in 2013-2014). At this time, all increases are funded from the LCFF base grant. The increases to CalSTRS and CalPERS are approximately $1 million a year, totaling $6 million annually by 2020-2021 (when the CalSTRS rate increase is fully implemented).

Due to the declining enrollment, increases in pension rates, and slowing state funding increases, the District’s unrestricted deficit rose to over $2 million in 2017-2018.

In September 2017, the Superintendent formed the Budget Advisory Committee (BAC) in order to support the Superintendent and the District in determining recommendations for budget solutions to bring the District’s budget into alignment. The BAC met for five months and ultimately recommended $2.2 million in reductions for the 2018-2019 school year, which the Board approved in February of 2018.

In the fall of 2018, the Board directed staff provide a process and timeline for a Budget Balancing Process for 2019-2020. The process was built upon the work of the 2017-2018 Budget Advisory Committee (BAC). The process included generating budget solutions, engaging stakeholders (teachers and other certificated staff, classified staff, administrators, parents, and students), finalizing a proposed list of solutions, and approving the final list. On March 19, 2019 the Board approved $1.8 million in reductions for the 2019-2020 year.

Even with the $4 million in budget reduction in the last two years, the District projects a deficit in 2019-2020 of over $1 million.

2019-2020 Local Control Accountability Plan

All District budgets must also include an accountability plan. The plan, referred to as the Local Control Accountability Plan, or LCAP, requires school districts to establish goals addressing three state priorities, including eight essential state elements. NUSD’s LCAP meets these requirements. The District Advisory Committee (DAC) met multiple times during the year and provided guidance in the development of the district’s LCAP Plan. The Proposed General Fund for 2019-2020 is based on activities identified in the LCAP.

Multi-Year Projections (MYP)

The Multi-Year Projection (MYP) demonstrates that the District will be able to meet its financial obligations for the two years subsequent to 2019-2020. However, it is important to note that these multi-year financial projections are built using a complex set of financial assumptions that are constantly changing. The MYP is an important tool to utilize in multi-year planning and decision-making.

The MYP reflects the Governor’s May Revision budget proposal which includes “full funding” of the LCFF, including a 3.26% COLA. It should be noted that the increase in LCFF funding to “full funding” is only bringing current funding to 2007-2008, inflation adjusted, while state imposed pension rates alone have increase by $6 million annually for the District.

Based upon the 2019-2020 Proposed Budget and the budget assumptions the District is confronting operating deficits in 2020-2021 and 2021-2022 of over $2 - $3 million.  If additional funds are not received, the District will have to make additional reductions in the 2020-2021 school year.

Budget Assumptions: 2019-2020 and 2020-2021

Starting with the 2019-2020 year, increased funding projected to only be COLA. Per the Department of Finance, the estimated COLA for 2020-2021 and 2021-2022 are 3.00%, and 2.80%, respectively.  These increases are especially low, given the annual increases to CalSTRS and CalPERS over the same period.

All positions and allocations from the 2019-2020 budget are rolled forward and adjusted for the projected decline in student enrollment (as noted above). Current staffing ratios, removal of one-time revenues and expenditures, and estimated increases for step and/or column movement, as well as associated payroll related taxes, including the increase in STRS and PERS rate and CPI (Consumer Price Index), are included in the Proposed 2019-2020 budget and subsequent years.

Funding Source/Cost

General Fund/$89,631,647

Recommendation

The Superintendent and staff recommend approval of the 2019-2020 Proposed General Fund Budget as presented.

 




 
Attachments:
2019-2020 Proposed Budget Presentation 6.18.19
Proposed Budget 2019-2020
16.d. Measure G Bond Project Budget Adjustments - 9:30 p.m.
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

Obtain Board approval of Measure G Bond Project Budget Adjustments

Background

On August 2, 2016, the Board approved NUSD’s Facilities Master Plan.  On May 2, 2017, the Board approved Phase One Bond projects, including deferred maintenance projects and directed staff to start working on these important facilities projects.  On October 2, 2018, the Board modified the Phase One Bond projects to insert new facilities projects and delay others. On May 21, 2019, the Board was given a presentation of the approved projects, in development, totaling $105,358,921.

Staff has completed an analysis of all approved projects, in development, and is recommending budget adjustments for 12 of the projects.  The net change of the budget adjustment for the 12 projects is an increase of $242,250 or 0.27% of the project cost for the 12 projects.

A detail of the budget adjustments, by project, is attached.

Funding Source/Cost

Fund 22 – Measure G/$242,250

Recommendation

The Superintendent and staff recommend approval of the Measure G Bond Project Budget Adjustments.



 
Attachments:
6.18.19 Measure G Project Budget Adjustments
16.e. Approval of Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Contract with Wright Contracting LLC (Wright) for the Center for the Arts and Center for the Sciences Projects at Novato HS - 9:40 p.m.
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of a TBR amount for the LLB contract with Wright for the Center for the Arts and Center for the Sciences projects at Novato HS.

Background

On September 4, 2018, the Board approved staff to combine these two projects for cost savings and management efficiencies, and on September 18, 2018, the Board approved staff to use the LLB contract mechanism for this combined project at Novato HS.  On December 18, 2018, the Board approved Wright as the best value contractor for the combined project at Novato HS, and approved the preconstruction services agreement to begin work.  As part of the LLB contract, Wright provides the District a Total Base Rent (TBR) amount, which is the total construction cost of the project.

Following the LLB required process, including the bidding of subcontractor work, the final TBR was calculated at $32,721,306.

Funding Source/Cost

Fund 22/$32,721,306 (included in the project budget. as included in the Measure G Project Budget Adjustments)

Recommendation

The Superintendent and staff recommend Board approval of a TBR in the LLB contract with Wright in the amount of $32,721,306 for the combined Center for the Arts and Center for the Sciences project at Novato HS.  In addition, recommend Board approval of authority for the Superintendent, or designee, to sign the Final LLB Agreement documents upon final DSA project approval.





 
16.f. Approval of Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Contract with BHM Construction, Inc. (BHM) for the Performing Arts Center (PAC) and STEM Building Projects at San Marin HS - 9:50 p.m
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of a TBR amount for the LLB contract with BHM for the PAC and STEM Building projects at San Marin HS.

Background

On September 4, 2018, the Board approved staff to combine the PAC and STEM Building projects for cost savings and management efficiencies, and on September 18, 2018, the Board approved staff to use the LLB contract mechanism for this combined project at San Marin HS.  On December 18, 2018, the Board approved BHM as the best value contractor for the combined project at San Marin HS, and approved the preconstruction services agreement to begin work.  As part of the LLB contract, BHM provides the District a Total Base Rent (TBR) amount, which is the total construction cost of the project.

Following the LLB required process, including the bidding of subcontractor work, the final TBR was calculated at $19,193,356.

Funding Source/Cost

Fund 22/$19,193,356 (included in the project budget, as included in the Measure G Project Budget Adjustments)

Recommendation

The Superintendent and staff recommend Board approval of a TBR in the LLB contract with BHM in the amount of $19,193,356 for the combined PAC and STEM building project at San Marin HS.  In addition, recommend Board approval of authority for the Superintendent, or designee, to sign the Final LLB Agreement documents upon final DSA project approval.





 
16.g. Approval of Total Base Rent (TBR) Amount in the Lease-Leaseback (LLB) Contract with Robert A. Bothman Construction (Bothman) for the Athletic Fields Complex (AFC) Project at Novato HS - 9:55 p.m.
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of a TBR amount for the LLB contract with Bothman for the AFC project at Novato HS.

Background

On December 18, 2018, the Board approved staff to use the LLB contract mechanism for this project at Novato HS.  On April 2, 2019, the Board approved Bothman as the best value contractor for the AFC project at Novato HS, and approved the preconstruction services agreement to begin work.  As part of the LLB contract, Bothman provides the District a TBR amount, which is the total construction cost of the project.

Following the LLB required process, including the bidding of subcontractor work, the final TBR was calculated at $6,381,407.

Funding Source/Cost

Fund 22/$6,381,407 (included in the project budget, as included in the Measure G Project Budget Adjustments)

Recommendation

The Superintendent and staff recommend Board approval of a TBR in the LLB contract with Bothman in the amount of $6,381,407 for the AFC at Novato HS.  In addition, recommend Board approval of authority for the Superintendent, or designee, to sign the Final LLB Agreement documents upon final DSA project approval.





 
16.h. Award of Contract to BlueScope Construction, Inc. for the Metal Building Shell for the Grounds, Maintenance & Operations (GMO) Facility Project at C-Street - 10:00 p.m.
Rationale:
Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to award a contract to BlueScope Construction, Inc. for the metal building shell for the GMO facility project at C-Street.

Background

On June 19, 2018, the Board approved the schematic design, project cost and schedule for the GMO facility project at C-Street with a project budget of $4,582,769.  On January 29, 2019, the Board approved an updated schematic design, project cost and schedule for the GMO facility project with an overall project budget of $4,141,836 (with a construction budget of $2,936,182; $600,000 of which is earmarked for a separate contract to install the metal building).  On April 2, 2019, the Board approved staff to begin the public bid process for this project.  On April 25, 2019, a bid opening was held with two official bids submitted for the GMO facility project at C-Street.  The low bidder was GMH Builders, Inc. with a construction bid of $2,329,000; this bid did not include the actual metal building structure.

On June 7, 2019, staff received a quote under a Sourcewell (former National Joint Powers Alliance-NJPR) contract from BlueScope Construction, Inc. in the amount of $753,567 to construct a 11,193 ft2 pre-engineered building, including concrete footings, foundations and slab.  Initially, the concrete work was not included in the original $600,000 budget, and was later added to this contract (removed from the GMH contract) for cost savings.

Funding Source/Cost

Fund 22/$753,567

Recommendation

The Superintendent and staff recommend Board approval to award a contract to BlueScope Construction, Inc. for the metal building shell for the GMO facility project at C-Street.


 
Attachments:
6.18.19 GMO Metal Building BlueScope Contract
16.i. Approve Employment Agreements for District Assistant Superintendents – Business and Operations and Education Services - 10:10 p.m.
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective  

Obtain Board approval of the twelve (12) month Employment Agreements for District Assistant Superintendents – Business and Operations and Education Services.

Background

The employment agreements for Assistant Superintendents are for twelve (12) months and are adjusted annually per the appropriate salary schedule, which is attached to each agreement. Assistant Superintendents will receive the same compensation increase granted to members of the appropriate Management group.

Funding Source/Cost

General Fund/$12,292

Recommendation

The Superintendent and staff recommend approval of the Employment Agreements for District Assistant Superintendents – Business and Operations and Education Services as presented.


 
Attachments:
ASBO Agreement 6.18.19
ASES Agreement 6.18.19
16.j. Approve Variable Term Waiver Request for Haley McFadden, Drama Teacher at San Marin High School – .4 FTE - 10:15 p.m.
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of the Variable Term Waiver request for Haley McFadden, a Drama Teacher at San Marin High School – .4 FTE.

Background

A Variable Term Waiver gives the District the ability to cover assignments when a fully qualified credentialed employee cannot be found. This allows the District to meet staffing needs while searching for an individual who either holds an appropriate credential or qualifies for one of the available assignment options for the assignment. It also allows the individuals holding the waiver to complete their credential requirements while serving in the classroom.

Staff attended several career fairs in the spring of 2018 where they encouraged all drama teachers to apply to our District, open drama positions were posted on EdJoin, and we worked with Dominican University, Sonoma State University, and North Coast School of Education to publish our postings on their college campuses.

Finding fully credentialed, qualified drama teachers to teach our students is a challenge.

After interviews, the staff at San Marin High School is excited to have Haley McFadden join their team. They believe she has tremendous potential and will serve our students well. Therefore, we are requesting approval of the Variable Term Waiver for Ms. McFadden.

Haley is enrolled at San Francisco State University to earn a drama credential beginning in August 2019. Her targeted completion date is May 2021 to be fully credentialed.

Funding Source/Estimated Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the Variable Term Waiver request for Haley McFadden, a Drama Teacher at San Marin High School – .4 FTE.


 
16.k. Approve Variable Term Waiver Request for Kimberly Labozzetta, Math Teacher at San Marin High School – 1.0 FTE - 10:20 p.m.
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of the Variable Term Waiver request for Kimberly Labozzetta, a Math Teacher at San Marin High School – 1.0 FTE.

Background

A Variable Term Waiver gives the District the ability to cover assignments when a fully qualified credentialed employee cannot be found. This allows the District to meet staffing needs while searching for an individual who either holds an appropriate credential or qualifies for one of the available assignment options for the assignment. It also allows the individuals holding the waiver to complete their credential requirements while serving in the classroom.

Staff attended several career fairs in the spring of 2018 where they encouraged all math teachers to apply to our District, open math positions were posted on EdJoin, and we worked with Dominican University, Sonoma State University, and North Coast School of Education to publish our postings on their college campuses.

Finding fully credentialed, qualified math teachers to teach our students is a challenge.

After interviews, the staff at San Marin High School is excited to have Kimberly Labozzetta join their team. They believe she has tremendous potential and will serve our students well. Therefore, we are requesting approval of the Variable Term Waiver for Ms. Labozzetta.

Kimberly is enrolled at Brandman University to earn a math credential beginning in July 2019. Her targeted completion date is Fall 2020 to be fully credentialed.

Funding Source/Estimated Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the Variable Term Waiver request for Kimberly Labozzetta, a Math Teacher at San Marin High School – 1.0 FTE.


 
17. CONSENT: All items approved by a single action - 10:30 p.m.
17.a. Minutes of the Special Meeting of June 11, 2019
Attachments:
061119 Special Meeting Minutes
17.b. Personnel Actions of June 18, 2019
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

 
Attachments:
Personnel Action Report 6.18.19
17.c. Approve Updated Board Meeting Dates for 2019-2020
Rationale:

Jim Hogeboom, Superintendent

OBJECTIVE

To provide opportunities for the community and staff to participate in relevant decision making processes. 

BACKGROUND

Board meetings are scheduled to provide the staff, community and Board the opportunity to come together in a public forum to discuss issues that affect everyone and insure stakeholder communication and participation in NUSD decision making opportunities and future planning processes.  New meetings are added to the schedule as issues may benefit from additional staff and community involvement.

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff recommend the approval of the Revised School Board Meeting Dates for 2019-2020.

 



 
Attachments:
2019-2020 Updated Board Meeting Dates
17.d. Approve Counseling Experience Agreement with Sonoma State University
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective  

Obtain Board approval of the counseling experience agreement with Sonoma State University.

Background

Pursuant to the provision of Education Code, Section 11006, the governing board of any school district is authorized to enter into agreements with a state college, the University of California, or any other university or college accredited by the State Board of Education as a teacher education institution to provide teaching experience through practice teaching to students enrolled in teacher training curricula of such institutions.

Novato Unified School District has provided teaching/counseling experience through practice teaching/counseling in schools and classes of the District under direct supervision and instruction of such employees of the District for many years.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the counseling experience agreement with Sonoma State University.


 
Attachments:
Counseling Agreement - SSU
17.e. Approve Marin County Office of Education Agreement with KognitoWas edited within 0 hours of the Meeting
Rationale:

Dr. Amie Carter, Assistant Superintendent, Education Services

Board Priority/Goal

Equity

Student Success

Staff Success

Community Engagement

Objective

To obtain approval from the Novato Unified School District Board of Trustees to establish a partnership with Kognito.

Background

In talking to staff, after the mental health challenges of the last few years, many reported a lack of skill or know-how around addressing these issues with students.  Kognito is a health simulation company offering a new professional development role-play simulation that prepares K-12 school personnel to respond to critical events such as a death in the school community. The simulations equip teachers and administrators to implement an effective crisis response plan, understand the unique circumstances surrounding a death by suicide, and effectively communicate with students and colleagues who are exhibiting signs of distress.

Funding Source/Cost

MCOE was able to negotiate a greater discount with Kognito for a three (3) year contract.  We receive a 7% discount in year one (1) and then a 10% discount in years two (2) and three (3).  The cost for each district is below and attached.  The contract will provide access to ALL school employees, volunteers, etc. for each district.  The Marin County SELPA will be covering the costs of all participating districts in year (1).  Year two (2) and year three (3) costs will be the responsibility of each participating school district.  Additionally, Novato can utilize the program for elementary, middle school, and high school staff because we are a K-12 district.           

Fee Schedule Negotiated by MCOE:


LEA

Total Amount – Year 1

Total Amount – Years 2 & 3

Marin County Office of Education

$2240

Fee Paid by the Marin County SELPA

$2016


Shoreline

$1,232

Fee Paid by the Marin County SELPA

$1,109


San Rafael City High

$3,500

Fee Paid by the Marin County SELPA

$3,150


Tamalpais Union High

$7,896

Fee Paid by the Marin County SELPA

$7,106


Novato

$11,676

Fee Paid by the Marin County SELPA

$10,509



Future funding will likely be allocated from the LCAP.

Recommendation

The Superintendent and staff recommend approval of funding to establish a partnership between Novato Unified School District and Kognito.




 
Attachments:
MCOE Kognito Agreement
17.f. Approve 2019-2020 Application for Funding – Consolidated Application
Rationale:

Suzanne Hirshfield, Administrative Coordinator 

OBJECTIVE

To obtain approval of the 2019-2020 Application for Funding.

BACKGROUND

A Local Educational Agency is required to obtain approval of the Application for Funding from the local governing board. Per the California Department of Education, the 2019-2020 Application for Funding needs to be approved by the local governing board by June 30, 2019.  The District English Learner Advisory Committee (DELAC) must also approve the application on or before the local governing board approval date.   DELAC approved the Application for Funding on June 5, 2019.

NUSD will apply for the following categorical funds for 2019-2020:

  • Title I   Part  A - Basic Grant
  • Title II  Part  A  - Teacher Quality and Class Size Reduction
  • Title III  Part A  - Limited English Proficient Students
  • Title III Part  A -  Immigrant Limited English Proficient Students
  • Title IV Part A -  Student Support and Academic Enrichment

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The staff and Superintendent recommend approval of the 2019-20 Application for Funding.




 
17.g. Approve Title IV, Part A Student Support & Academic Enrichment Plan
Rationale:

Suzanne Hirshfield, Administrative Coordinator

OBJECTIVE

Approval of Title IV, Part A Student Support and Academic Enrichment (SSAE)

BACKGROUND

Title IV, Part A SSAE activities in three broad areas:

1. Providing students with a well-rounded education including programs such as college and career counseling, STEM, arts, civics and International Baccalaureate/Advanced Placement.

2. Supporting safe and healthy students with comprehensive school mental health, drug and violence prevention, training on trauma-in-formed practices, and health and physical education.

3. Supporting the effective use of technology that is backed by professional development, blended learning and ed tech devices.

CDE requires that an activities and spending plan be created and presented to local governing board of trustees.

Based upon needs, NUSD will utilize Title IV, Part A funds in 2019-20 in the following manner:

1. Naviance Contract ($21,575)

Naviance is college and career readiness software provider that partners with NUSD middle and high schools to provide students with college planning and career assessment tools.

2. Indigo Education Company Contract ($25,000)

Indigo Education Company is dedicated to helping students and educators maximize social-emotional learning, engagement, performance, and career readiness in Grades 6-12.     Using the Indigo Assessment and related tools, individuals and groups gain insight into their personal skills, traits and motivators. The Indigo Dashboard, curriculum resources, our online course, and professional development support the attainment of each school’s goals. 

NOTE:

Naviance and Indigo were paid for in 2018-19 with College Readiness Grant funds. The grant cycle ends in June 2019.  

Per Title IV, Part A program guidelines, private schools operating within NUSD boundaries must be offered the opportunity to receive funds. If NUSD receives confirmation from private schools that they want to receive funds, they will be allocated to the school. Due to the small number of students attending these schools, the allocation will be small.

FUNDING SOURCE/COST

Title IV, Part A $47,588 allocation  

RECOMMENDATION

The staff and Superintendent recommend approval of the Title IV, Part A Student Support and Academic Enrichment plan.               



 
17.h. 2019 Local Control Accountability Plan Federal Addendum
Rationale:

Dr. Amie Carter, Assistant Superintendent, Education Services

OBJECTIVE

To obtain NUSD Board of Trustees approval of 2019 LCAP Federal Addendum.

BACKGROUND

  • Local educational agencies applying for ESSA funds must complete the LCAP Federal Addendum.
  • LEAs must provide a narrative that addresses applicable programs.
  • The local governing board must approve the LCAP Federal Addendum before it is submitted to the California Department of Education.
  • The LCAP Federal Addendum must be submitted to CDE by July 1, 2019.
  • The applicable program offices (Title I, II III & IV), will review LEA responses.If a response meets the minimum requirements, the program reviewer will approve it. If additional information or clarification is needed, the response will be returned to NUSD, and the reviewer will specify what information or clarification is needed for approval.
  • When all program sections have been approved, the NUSD will be notified via email that the Addendum has been approved.

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The staff and Superintendent recommend approval of 2019 LCAP Federal Addendum.




 
Attachments:
Federal Addendum
17.i. Approve Education Services Agreements, Quotes & Proposals for 2019-2020
Rationale:

Suzanne Hirshfield, Administrative Coordinator

OBJECTIVE

To renew agreements and approve quotes/proposals for existing and new contracted services for 2019-20.

BACKGROUND

Renewals

NWEA (MAP)

  • The NWEA MAP is published by the Northwest Evaluation Association (NWEA) and administered to students via computer.
  • Its structure is cross-grade, which provides measurement of students who perform on, above, and below grade level.
  • The NWEA MAP Test (Measures of Academic Progress) creates a personalized assessment experience by adapting to each student’s learning level—precisely measuring progress and growth for each individual student.
  • MAP gives teachers a way to focus and plan for how they use time for either intervening with students or providing enrichment to challenge higher-level students.

ESGI

  • Educational Software for Guiding Instruction (ESGI) is an online system that manages the thousands of bits of data involved with tracking student mastery of letters, sounds, sight words, number sense, and more.
  • ESGI is used for conducting one-on-one assessments for NUSD TK/Kindergartners.
  • ESGI assessments results allow for NUSD TK/K teachers to target and differentiate instruction.

ASCEND Math

  • Ascend Math is an online individualized instructional resource which identifies skill gaps, prescribes targeted instruction and supports student success.

AVID - Advancement Via Individual Determination

  • AVID professional learning transforms conceptual understandings into usable strategies that are intentional, purposeful, repeatable, and lead to student success.

New

Cyber High

  • Cyber High, a non-profit entity owned and operated by the Fresno County Superintendent of Schools, creates pathways to success through standards-based, digital curriculum that fosters critical thinking, provides active and collaborative learning opportunities, and engages students in rigorous coursework. Courses are designed to enhance analytical and problem-solving skills, to increase graduation rates, to prepare students for online testing, and to promote college and career readiness. The curriculum is widely used for credit recovery and remediation, acceleration and targeted intervention.

Mind Research Institute – ST Math Instructional Program

  • ST Math is a visual instructional program that builds a deep conceptual understanding of math through rigorous learning and creative problem solving. The program deeply engages, motivates, and challenges students toward higher achievement. This visual program will support both English only and English learners.

NOTE:

In an effort to better meet the needs of NUSD students the following changes and additions have been made for 2019-20:

FUNDING SOURCE/COST

LCFF Supplemental

NWEA (MAP)

$75,085.00

ESGI

$ 5,247.00

Ascend Math

$ 3,520.00

MIND ST Math

$ 3,125.00

Cyber High

$21,876.00

AVID

$22, 795.00


RECOMMENDATION

Superintendent and staff recommend renewals, quotes and proposals for

2019-20.



 
17.j. Emergency Services Training and Drill Proposal/ Agreement between Karste Consulting Inc. and the Novato Unified School District (NUSD)
Rationale:

Leslie Benjamin, Director, Commuications & Community Engagement

BOARD PRIORITY/GOAL

Student Success

Staff Success

OBJECTIVE

To approve the Emergency Services Training and Drill Proposal/Agreement between Karste Consulting Inc. and the Novato Unified School District (NUSD)

BACKGROUND

Karste Consulting Inc. has proposed to provide Emergency Management Training for NUSD between July 1, 2019 – June 30, 2020. NUSD began working with Karste Consulting in the 2013-14 school year.

NUSD has made great strides in emergency preparedness for all schools with the assistance from Mr. Karste over the past six years. It is important to continue providing disaster preparedness training as it is applicable to any emergency that may occur at a school site.  The Emergency Preparedness Team is very pleased with the progress the schools have made.   

In addition, Karste Consulting collaborates with the North Bay Security Group, the Novato Police Department and the Novato Fire District in providing guidance and feedback to the school sites on their drills.

Karste Consulting will coordinate with NUSD to:

  • Provide “school site” specific Emergency Operations Drill (1.5 hours) for each site (including Novato Charter.)
  • The drill scenario will include 8-10 injects or variables depending on the level of the site’s ability to respond to the scenario.
  • Attend each site’s disaster drill and provide an “Observation and Lessons Learned Report” for each site (including Novato Charter.)
  • Provide one Emergency Operations Center (EOC) Table Top Exercise to District Office staff (2.0 hours).  A simulation will be developed based upon an earthquake scenario for staff to respond and will contain 8-10 injects or variables.

FUNDING SOURCE/COST

Funding source:  General Fund  $11,200

RECOMMENDATION

The Superintendent and staff recommend the approval of the Emergency Services Training and Drill Proposal/Agreement between Karste Consulting Inc. and the Novato Unified School District (NUSD).

 



 
Attachments:
2019-2020 Karste Proposal
17.k. Approval of California Environmental Quality Act (CEQA) Final Initial Study (IS)/Mitigated Negative Declaration (MND) for the Proposed Grounds, Maintenance and Operation (GMO) Project at C-Street
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of the Final CEQA IS/MND for the proposed GMO project at C-Street.

Background

On June 19, 2018, the Board approved schematic design (SD) for the GMO project with a project budget of $4,582,769, and on January 29, 2019, approved an updated SD with a new project budget of $4,141,836.

Pursuant to CEQA (Public Resources Code Sections 21000 et seq.) and CEQA Guidelines (Title 14, Section 15000 et seq. of the California Code of Regulations), this proposed project was thoroughly reviewed for any potentially significant physical environmental impacts.  This examination was documented in a draft IS/MND document, and on March 19, 2019, the Board approved the draft IS/MND document for the GMO project.  Following Board approval the document was filed with the County of Marin, sent to the State Clearing House, and posted for the 30-day statutory public review period, which ended on April 22, 2019.  No public agency or general public comments were received, therefore no comment-driven revisions to the Board-approved draft IS/MND are required.

Staff recommends approval of the attached document as the Final IS/MND for the proposed GMO facility project at C-Street.  Upon Board approval, a Notice of Determination will be filed with Marin County on this Final IS/MND.

Funding Source/Estimated Cost

N/A

Recommendation

The Superintendent and staff recommend the Board approve the Final IS/MND for the proposed GMO project at C-Street.



 
Attachments:
6.18.2019 Final IS/MND GMO Building at C Street
17.l. Claims Administration Agreement – Property and Liability Insurance Program July 1, 2019 through June 30, 2020
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain approval of the agreement between Novato Unified School District and Keenan & Associates for claims administration of the District’s property and liability insurance from July 1, 2019 through June 30, 2020.

Background

Keenan & Associates is the District's current claims administrator, and has provided quality services to the DIstrict for over 20 years. This proposal is for renewal of a one-year period, from July 1, 2019 through June 30,2020 (billed quarterly):

  • VP/AVP/Claims Manager            $92.75/hour
  • Senior Claims Examiner              $87.50/hour
  • Claims Examiner                         $77.50/hour
  • Expenses                                    42% of hourly billings
  • Minimum per file charge             One hour

Funding Source/Cost

Fund 67: $25,000

Recommendation

The Superintendent and staff recommend approval of the agreement between Novato Unified School District and Keenan & Associates for claims administration of the District’s property and liability insurance from July 1, 2019 through June 30, 2020.

 



 
Attachments:
6.18.2019 Keenan Claims Admin PL Agreement Amendment 2019-2020
17.m. Resolution No. 38/2018-2019 Supporting the Designation of District Representatives and Authorization to File Applications For the School Facility Program
Rationale:
Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board adoption of Resolution No. 38/2018-2019, supporting the designation of District Representatives and authorizing the filing of applications to determine School Facility Program new construction eligibility and modernization eligibility and, if eligible, applications for new construction and modernization funding with the State Allocation Board.

Background

In order to apply for approval of School Facility Program eligibility and potential funding, the District must approve a resolution designating District Representatives and authorizing the filing of applications for new construction and modernization funding with the State Allocation Board. The attached resolution names Kris Cosca, our new Superintendent, and Yancy Hawkins, Assistant Superintendent Business and Operations, as District Representative and Alternate Representative, respectively. The resolution also authorizes the District Representatives to file applications for funding on behalf of the District.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend adoption of Resolution No. 38/2018-2019, supporting the designation of District Representatives and authorizing the filing of applications to determine School Facility Program new construction eligibility and modernization eligibility and, if eligible, applications for new construction and modernization funding with the State Allocation Board.

 


 
Attachments:
6.18.2019 Res.No.38 2018/19 Designation of District Representatives
17.n. Approve Employment Agreement for Interim Administrator of Operations
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Staff Success

Student Success

Objective  

Obtain Board approval of the contract for Interim Administrator of Operations

Background

The employment agreement for the Interim Administrator of Operations is critical while the District in is search of a Director of Maintenance, Operations, and Transportation. Neil Rauschhuber is the retired Chief Operations Officer of the Oak Grove School District.  He also served as a Chief Bond Officer and Director of Maintenance, Operations, and Transportation Officer for Palo Alto Unified and Alum Rock School Districts.

Funding Source/Cost

General Fund/$0 (Cost is less than budgeted management position)

Recommendation

The Superintendent and staff recommend approval of the Employment Agreement for the Interim Administrator of Operations



 
Attachments:
ADOPS Agreement 6.18.19
17.o. Ratify Transportation Services Agreement with North Bay Children’s Center
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of the agreement with North Bay Children’s Center to provide transportation services for the period of August 22, 2019 through June 11, 2020.

Background

North Bay Children’s Center needs to transport students from Hamilton School to its center located on C Street. Novato Unified School District (NUSD) is able to provide this afternoon service using one bus. NUSD will invoice North Bay Children’s Center monthly, and North Bay Children’s Center will have 30 days to pay.

Funding Source/Cost

The District will receive $3,765 for 180 days of service

Recommendation

The Superintendent and staff recommend ratification of the agreement with North Bay Children’s Center to provide transportation services for the period of August 22, 2019 through June 11, 2020.




 
Attachments:
NBCC Transportation Agreement 2019-2020
17.p. Approve Resolution No. 39-2018/2019 Determining the Use of Education Protection Account (EPA) Funds for Novato Unified School District
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain approval of Resolution No. 39-2018/2019 determining use of 2019-2020 funds received in the Education Protection Account (EPA) as required by Article XIII, Section 36 of the California State Constitution.

Background

On November 6th 2012, the California Voters approved Proposition 30, which added Article XIII, Section 36 to the California Constitution; and Proposition 55 amended Article XIII, Section 36 of the California Constitution effective November 8, 2016 and commencing on January 1, 2018.  This ballot created an Education Protection Account to receive and disburse revenue derived from the incremental increases in taxes imposed by Article XIII, Section, 36(f).

Under Proposition 30 & 55, the governing board of the district shall annually determine the spending of the received monies from the Education Protection Account (EPA). In addition, annually on their website, each school district shall publish an accounting of how the monies were spent.

The Board shall certify at this meeting that funds provided from the Education Protection Account have been properly expended as required by Article X111, Section 36 of the California Constitution. All Expenses incurred by the District must comply with the additional audit requirement of Article XIII, Section 36.

As required, the Education Protection Account’s estimated deposits and expenditures accounts are shown below:

Estimated 2019-2020 EPA Entitlement                                                                 $4,012,212

Estimated Expenditures

Instructional Teacher Salaries and Related Payroll Costs                                   ($4,012,212)

Funding Source/Cost

Education Protection Account/$4,012,212 (estimate)

Recommendation

The Superintendent and staff recommend approval of Resolution No. 39-2018/2019; use of 2019-2020 funds received in the Education Protection Account (EPA) as required by Article XIII, Section 36 of the California State Constitution.



 
Attachments:
Resolution 39-2018/2019 Approval of EPA
17.q. Approve Resolution No. 40-2018/2019 Authorizing Temporary Transfer of Funds for 2019-2020 Fiscal Year
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of Resolution No.40-2018/2019 authorizing temporary transfer of funds for fiscal year 2019-2020.

Background

Education Code Section 42620 authorizes the Marin County Board of Supervisors to make temporary transfers of funds to school districts that are experiencing cash shortages. Once the Novato Unified School District (NUSD) Board of Trustees approves the attached resolution and loan request form, it is forwarded to the Marin County Office of Education and Marin County Board of Supervisors for approval. Once approved, the Director of Finance will allow NUSD to have a negative cash balance in any of its funds. The District will accrue negative interest during any period that it has a negative cash balance. The Marin County Director of Finance informed staff that funds invested in the County Treasury currently receives approximately 1% annual interest.

The attached loan request form shows the calculation of the maximum amount that the District can request at this time, which is 75% of anticipated secured tax receipts as approved in the 2019-2020 adopted budget. Staff recommends asking for $29,998,044, which represents the full 75%. 

The additional $29,998,044 from the County will give the district added flexibility if cash from revenues are received at a lesser amount than currently anticipated. It should be noted that the District has not typically utilized this TAN in prior years, and this is only a safety measure.

Funding Source/Cost

General Fund/Approximately 1% of funds borrowed.

Recommendation

The Superintendent and staff recommend approval of Resolution No. 40-2018/2019 authorizing temporary transfer of funds for fiscal year 2019-2020.


 
Attachments:
Resolution 40-2018/2019 Authorize Temporary Transfer of Funds
Tax Anticipation Note 2019-2020
17.r. Approval of Agreements for Legal Services with Dannis Woliver Kelley, Fagen Friedman & Fulfrost, Atkinson Andelson Loya Ruud Romo, and Lozano Smith for the 2019/2020 Fiscal Year
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Staff Success

Objective

To ensure continuity in legal services by continuing Professional Legal Services Agreements with Dannis Woliver Kelley (DWK), Fagen Friedman & Fulfrost (FFF), Atkinson Andelson Loya Ruud Romo (AALRR), and Lozano Smith (LS) for the 2019/2020 Fiscal Year.

Background

Each law firm provides direct services to Novato Unified School District regarding a variety of legal matters including:

- Personnel                           - Expulsions                    - Law suits against the District

- Special Education               - Negotiations

Funding Source/Cost

Hourly Rates

DWK

2019-20

FFF

2019-20

AALRR

2019-20

LS

2019-20

Senior Shareholder/Partner

$265-$360

$315 - $350

$305

$275 - $350

Senior Attorney/Of-Counsel

$380 (Dannis)

$350

$285

$275 - $350

Associate

$195 - $260

$255 - $295

$260 - $270

$215 - $275

Law Clerk

$130 - $180

$175 - $255

$195

$135 - $155

Paralegal

$130 - $180

$175 - $255

$185

$135 - $155

Ed Consultant

 

$265

$220

$135 - $195

Recommendation

The Superintendent and staff recommend renewal of Professional Legal Services Agreements for Dannis Woliver Kelley, Fagen Friedman & Fulfrost, Atkinson Andelson Loya Ruud Romo, and Lozano Smith for the 2019/2020 Fiscal Year.

 



 
Attachments:
AALRR Agreement for Legal Professional Services 2019-2020
DWK 2019-2020 Legal Agreement
FFF Agreement for Legal Professional Services 2019-2020
Lozano Smith Legal Services Agreement 2019-2020
17.s. Classroom Toolkit Pilot Project
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Tim Rocco, Director of Information Technology

Board Priority/Goal

Student Success

Staff Success

Objective

Obtain Board approval of the Classroom Toolkit pilot project for the summer of 2019.

Background

Upgraded classroom technology is a component of Measure G Bond projects approved by the Board of Trustees on May 2, 2017.  Currently, there is a wide range in quality and availability of technology tools in classrooms across the district. The Classroom Toolkit project approved by the Board endeavors to level that field by providing a baseline of technology teachers can rely on and expect to find in every classroom. In conjunction with the 1: World program, the Classroom Toolkit gives students and teachers the apparatus necessary for modern learning as described in our 6 Cs.

Education Services presented the opportunity to pilot and collect feedback on potential solutions through the development of the Teacher Leadership Team. This group is composed of teachers from across the district and across grade levels. The toolkit they pilot is expected to improve instruction through screen mirroring and screen recording.

Each classroom will be equipped with a large format display. Teachers and students will have the ability to utilize content on their computers with the display. This technology works wirelessly, eliminating the safety hazard of wires trailing along the floor found in many of our classrooms. Additionally, each classroom will be supplied with a tablet computer, stylus, and virtual whiteboard software that will enable them to not only share ideas in a more dynamic manner, but those ideas can be captured and shared via video.

With approval, the district’s technology team intends to have this project completed for the start of the 19/20 school year. Information gleaned from this pilot will inform decisions as we begin planning for a phased rollout of the toolkit in conjunction with the first phase of the IT Infrastructure Upgrade project scheduled to begin summer 2020.

Funding Source/Cost

Fund 22/$90,000 (already included in the Classroom Toolkit Budget, no additional budget is being requested)

Recommendation

The Superintendent and staff recommend approval of the Classroom Toolkit pilot project for the summer of 2019.

 



 
17.t. Approve 2019-2020 Agreement with North Bay Security Group for School Safety Consultant Services
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

To approve the 2019-2020 Contractor Agreement for Professional Services between Novato Unified School District and North Bay Security Group for an Independent Contractor Agreement for Professional Services (Special Services) for School Safety Consultant and Drug and Alcohol Intervention Services.

Background

NUSD began contracting with North Bay Security Group in 2010. 

Given the budget situation in the District, North Bay Security Group’s contract was reduced as part of the 2019-2020 Budget Solutions adopted by the Board on March 19, 2019.

North Bay Security Group proposes to continue to assist NUSD with special professional services needs which include, but are not limited to the following:

  • Truancy, residency verification, and initial welfare checks
  • Investigation assistance – discipline, suspicious activity, and school related incidents
  • Emergency and disaster preparedness
  • Drug and alcohol education and prevention
  • Intervention for identified students and families

This agreement may be amended at any time by mutual agreement and terminated by written notification of termination at any time.

Funding Source/Cost

Projected Funding Breakdown

LCFF – Targeted                                                $  50,000

Unrestricted                                                        $134,365

Total                                                                    $184,365

Funding Source/Cost

The Superintendent and staff recommend the approval of the 2019-2020 Contractor Agreement for Professional Services between Novato Unified School District and North Bay Security Group for Independent Contractor Agreement for Professional Services (Special Services) for School Safety Consultant Services.

 



 
Attachments:
NUSD-NBSG Contract 2019-2020
17.u. Ratify Warrant Register for Warrants Issued May 31, 2019 Through June 14, 2019
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of warrants from May 31, 2019 through June 14, 2019.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued May 31, 2019 through June 14, 2019. The warrant register includes vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of warrants issued May 31, 2019 through June 14, 2019 as presented.



 
Attachments:
6.18.19 Warrants
17.v. Approve Disposal of Obsolete Textbooks/Instructional Materials
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete textbooks and/or instructional materials belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete, outdated or damaged textbooks and/or instructional materials submitted by staff. District staff has declared that these items can no longer be used because they are old, damaged, or not standards based.

Per Board Policy 3270 - Sale and Disposal of Instructional Materials, Equipment and Supplies:

If the property value is insufficient to defray the cost of arranging a public sale, the property may be disposed of or donated.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of obsolete textbooks and/or instructional materials as declared.

 



 
Attachments:
6.18.19 Disposal Books - PV
6.18.19 Disposal Books - Rancho
6.18.19 Disposal VHS Tapes - Rancho
17.w. Loss Control Hazardous Materials Inventory Service Agreement between Novato Unified School District and Keenan & Associates
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

To approve the agreement between Novato Unified School District and Keenan & Associates for Loss Control Services – Hazardous Materials Inventory.

Background

Keenan & Associates shall conduct a hazardous materials inventory at District selected owned/leased sites. Areas visited by a field consultant during the inventory process include:

  • District Support/Maintenance, Operations and Transportation
  • Elementary Sites
  • High Schools
    • Science Classrooms/Storage Areas
    • Arts
  • Industrial/Technical/Vocational Arts
  • Miscellaneous (Print Shops, P.E., Equipment Repair, Laundry, Pool, Classified/Support Areas)

Keenan & Associates shall supply Novato Unified School District with: Hazardous Materials Inventory Report, Hazardous Conditions Observation Report, and Safety Data Sheet On-Line Management Tool.

Funding Source/Cost

Fund 67:              2019-2020           $9,438

                            2020-2021           $9,438

Recommendation

The Superintendent and staff recommend approval of the agreement between Novato Unified School District and Keenan & Associates for Loss Control Services – Hazardous Materials Inventory Agreement.



 
Attachments:
6.18.2019 Keenan HMI Agreement Amendment 2019-2021
18. ADJOURNMENT - 10:30 p.m.
18.a. The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. No new item of business, except the consent agenda, will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend to a specific time. The meeting shall be extended no more than once, or may be adjourned to a later date.
19. FUTURE BOARD MEETINGS
Rationale:
  • August 6, 2019 Regular Meeting 6:00 p.m. District Education Center
  • August 20, 2019 Regular Meeting 6:00 p.m. District Education Center


All district meetings are open to the public. The public is encouraged to attend. The Board of Trustees meets regularly on the first and third Tuesdays of each month at 6:00 p.m. Closed Session,  unless otherwise noted, and 7:00 p.m. Open Session, unless otherwise noted.






 
20. AFFIDAVIT OF POSTING
Rationale:
AFFIDAVIT OF POSTING

I, Sally Carbonaro, certify that on Friday, June 14, 2019, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________






 
21. MEETING PROCEDURES
Rationale:

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30 and Novato Community Television (NCTV) YouTube channel.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.




 

Published: June 14, 2019, 6:52 PM

The resubmit was successful.