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REGULAR Meeting of the Board of Trustees
Novato USD
February 12, 2019 6:00PM
Novato Education Center - 1015 Seventh Street, Novato, CA 94945

1. CALL TO ORDER AND ROLL CALL - 6:00 p.m.
2. CLOSED SESSION AGENDA
3. CLOSED SESSION ANNOUNCEMENT/RECESS TO CLOSED SESSION - 6:02 p.m.
3.a. ANNOUNCEMENT: Prior to adjourning into closed session, a representative of the legislative body must orally announce items to be discussed. Individuals may address the Board on these items of the agenda.
3.b. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9: Conference with Legal Counsel – Pending Litigation: Coalition to Save San Marin v. Novato Unified School District, Marin County Superior Court Case No. CIV 1702295
3.c. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Kris Cosca, Deputy Superintendent, Human Resources & Strategic Development) Employees Organization: California School Employees Association (CSEA)
3.d. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Kris Cosca, Deputy Superintendent, Human Resources & Strategic Development) Employees Organization: Novato Federation of Teachers (NFT)
4. PUBLIC COMMENT ON CLOSED SESSION AGENDA - 6:05 p.m.
5. CALL TO ORDER AND ROLL CALL - 7:00 p.m.
5.a. Pledge of Allegiance
6. ANNOUNCEMENT OF REPORTABLE ACTION/CLOSED SESSION - 7:04 p.m.
6.a. Board Action in closed session must be reported in open session
7. APPROVAL OF AGENDA - 7:06 p.m.
7.a. The Board reserves the right to change the order in which agenda items are discussed and/or acted upon at this meeting. Subject to further action by the Board, the agenda for this meeting is to be approved as presented. Items may be added to this agenda for discussion or action only as permitted b
8. PUBLIC COMMENT ON CONSENT AGENDA - 7:07 p.m.
8.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
9. APPROVAL OF CONSENT AGENDA - 7:08 p.m.
9.a. All Consent items approved by a single action
10. STUDENT PRESENTATION - 7:10 p.m.
Rationale:



 
10.a. San Marin High School
Attachments:
SMHS Board Presentation
11. ANNOUNCEMENTS: BOARD AND SUPERINTENDENT - 7:30 p.m.
12. NON-AGENDA PUBLIC COMMENT - 7:40 p.m.
12.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
13. STAFF REPORTS
13.a. Mid-Year Goals Update - 7:45 p.m.
Rationale:

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

All

OBJECTIVE

To provide the Board with a review of our progress towards District goals and the strategies in place to help us achieve our goals.

BACKGROUND

Each year the Board develops goals and strategies under our four key priorities of Equity, Student Success, Staff Success and Community Engagement.  This is a summary of what we are working on this year to help us reach our goals. 

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff ask for input into our progress towards our District Goals.



 
Attachments:
021219 Superintendent/District Mid Year Goal Update
13.b. Elementary School Size Committee Report - 8:05 p.m.
Rationale:

Jim Hogeboom, Superintendent

Board Priority/Goal

  • Staff Support
  • Student Success

Objective

Provide the Board with information from the Novato Unified School District Elementary School Size Committee.

Background

The Elementary School Size Committee, which included parents, teachers, classified staff, and administrators, was formed to identify the pros and cons of the District’s current elementary school size in relation to comparable school district to determine the “ideal” elementary school size for our District. Additionally, the committee was to identify and quantify the savings or additional costs associated with transitioning to the “ideal” elementary school size and make recommendations to the Board on how to proceed.

The Committee met four times during the 2018-2019 school year:

  • October 22, 2018
  • November 28, 2018
  • December 17, 2018
  • February 6, 2019

Utilizing a collaborative process, the Committee’s findings are as follows:

  • The size of our elementary schools has a positive impact on the instructional program and school culture
  • We are not maximizing our facility capacity and are therefore not operating at the most efficient manner possible

Committee recommendations:

The positive impacts on the instructional program and school culture outweigh the negative impacts on facility capacity and operational efficiency. Therefore, the Committee does not recommend closing an elementary school at this time.

Other Committee recommendations to generate savings, increase efficiency, and generate revenue are included in the attached PowerPoint presentation.


 
Attachments:
Elementary School Size Committee
13.c. Mental Health and Suicide Prevention Report - 8:20 p.m.
Rationale:

Amie Carter, Assistant Superintendent Education Services

Kelly Johnson, Director, Special Education

Board Priority/Goal

  1. Student Success
  2. Staff Support
  3. Community Engagement
  4. Equity

Objective

Inform the Board of NUSD protocols and practices related to Mental Health and Suicide Prevention efforts within the district.  

Background

Best practices in modern education include a call for a greater focus on mental health and universal interventions to promote, prevent, and intervene for students. Those in the education field are uniquely positioned to help promote the mental health of young people and to reshape how the nation thinks about and addresses mental health. Our schools, teachers, administrators, mental health providers, and parents are essential partners for doing the work.



 
Attachments:
Wellness Activities Summary
14. DISCUSSION/ACTION
14.a. Marketing Plan: Target River - 8:35 p.m.
Rationale:

Jim Hogeboom, Superintendent

Board Priority/Goal

  • Student Success
  • Staff Support
  • Community Engagement

Objective

Obtain approval to promote and market the Novato Unified School District through the services of Target River with the goal of attracting new students to the district.

Background

The Novato Unified School District has been experiencing declining enrollment for the past few years.  We also know that there are students in Novato that do not attend our public schools.    

One of the recommendations from the Elementary School Size Committee is to market the benefits of our local schools, including specialized programs such as Dual Immersion, MSA, STEM and Medical Pathways.

Target River is a full service marketing firm that has worked with school districts such as Chula Vista Elementary School District, Sweetwater Union High School District, and South Bay Union School District.  These districts have worked with Target River for 2-3 years and have realized an increase in enrollment.

Brian Epperson, Target River CEO, gave a presentation to Cabinet in the fall of 2018 outlining a comprehensive plan to:

  • Strengthen the reputation of the district
  • Create community advocates of the schools
  • Increase TK and Kindergarten enrollments
  • Ensure existing students transitioning schools continue with NUSD
  • Further promote new brand image

Funding Source/Cost

General Fund / $49,980 (Approximately 5 students ADA)

Recommendation

The Superintendent and staff recommend approval of the Marketing Services Agreement with Target River.


 


 






 
Attachments:
2019 NUSD Marketing Campaign Presentation
2019 NUSD Marketing Services Agreement
14.b. Ratify Tentative Agreement with the Novato Federation of Teachers (NFT) to Settle Negotiations for 2018-2019 - 8:50 p.m.
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board ratification of the Tentative Agreement with NFT to settle negotiations for 2018-2019.

Background

The District and NFT have met and negotiated a Tentative Agreement (attached) to resolve negotiations for the 2018-2019 school year. Retroactive to July 1, 2018, this agreement includes a 2.06% increase to each cell of all NFT salary schedules.

Steps 26, 28, and 30 have been added to the Teachers and School Nurses salary schedule and the Deans and Counselors salary schedule, including holding steps 25, 27, and 29.

Steps 24, 26, and 28 have been added to the Speech Therapists and Program Specialists salary schedule and the Psychologists salary schedule, including holding steps 23, 25, and 27.

A new Psychologists salary schedule was created to bring their compensation more in line with that of Psychologists in comparable districts.

Funding Source/Estimated Cost

  • 2018-2019 General Fund/$957,613
  • 2019-2020 General Fund/$987,021
  • 2020-2021 General Fund/$1,009,832

Recommendation

The Superintendent and staff recommend ratification of the Tentative Agreement with NFT to settle negotiations for 2018-2019.

 
Attachments:
NFT TA 2018-2019
14.c. Approve AB1200 Public Disclosure of Collective Bargaining Agreement – Novato Federation of Teachers (NFT) - 9:05 p.m.
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain approval for public disclosure of the collective bargaining agreement for NFT pursuant to Government Code Section 3547.5.

Background

State law requires that all collective bargaining agreements be disclosed to the public at a regularly scheduled meeting of the school board. Attached are the required disclosure forms for settlements with NFT.  Attached is the AB1200 Public Disclosure Agreement.

The budget as shown on the attached AB1200s, is the NUSD’s 2018-2019 First Interim budget. The 2018-2019 salary increase will be funded with on-going LCFF (Local Control Funding Formula) revenue along with budget reductions for the 2019-2020 year.  The District’s First Interim budget does not include the $1.5 million in reductions, that will be reviewed at the March 12, 2019 Board Study Session, or the positive impact of the Governor’s 2019-2020 Proposed Budget. Both of these factors will be included in the District’s Second Interim budget.

State law provides that these disclosure documents be presented to the Marin County Office of Education for their review and comment. They have ten (10) days after Board approval to complete that process.

Funding Source/Cost

2018-2019 General Fund/$957,613

2019-2020 General Fund/$987,021

2020-2021 General Fund/$1,009,832

Recommendation

The Superintendent and staff recommend approval for public disclosure of the collective bargaining agreement for NFT pursuant to Government Code Section 3547.5.





 
Attachments:
AB1200 NFT 2018-2019
14.d. Comprehensive Safety Plan - 9:20 p.m.
Rationale:

Leslie Benjamin, Director, Communications & Community Engagement

Board Priorities

Student Success

Staff Success

Community Engagement

Objective:

To approve Novato Unified School District’s Comprehensive School Safety Plan, also known as NUSD’s Emergency Preparedness and Safety Plan, in accordance with SB 187: Comprehensive School Safety Plan (CSSP), AB 1747 School Safety Plans, and NUSD Board Policy and Administrative Regulation 0450 Comprehensive Safety Plan.

Requirements:

  • School sites develop a Comprehensive School Safety Plan relevant to the needs and resources of the school district.(Attachment A, Safety Plan; Attachment B, Procedures)
  • Comprehensive School Safety Plans must be evaluated and amended as needed on an annual basis. (NUSD’s Emergency Preparedness Team annually reviews the plan.)
  • Comprehensive School Safety Plans must be reviewed with school site staff annually. (Reviews are conducted at a school site staff meeting.)
  • School sites hold public meeting to review Comprehensive School Safety Plan. (Attachment C)
  • School sites should complete an annual update/evaluation of a Comprehensive School Safety Plan.(Each school site annually submits Section 1 of the Safety Plan to Superintendent. Attachment C)
  • School sites develop an Action Plan to remedy safety concerns identified and report to the county office of education. (Attachment D)
  • Invite comments on the Comprehensive Safety Plan from local law enforcement and first responders. (Attachment E)
  • Invite persons or entities to the public meeting. (Attachment F)
  • By March 1 of each year, the safety plan and information is presented to the Board of Trustees for approval.
Process and Timeline:

NUSD developed a district-wide Emergency Preparedness and Safety Plan based on the Marin County Office of Education’s Model Plan about seven years ago.  At the same time an Emergency Preparedness Team (Team) was formed to oversee the safety plan and training for NUSD school sites.  The Team is comprised of the Director of Communications, Director of Maintenance and Operations, an Assistant Principal, safety consultant representative, and a parent/community member.  The Team annually reviews the Safety Plan and provides updates to all schools and departments.

The Safety Plan, also known at NUSD as the Red Binder, is updated annually and is comprised of two sections:

  • Section 1:Site specific information
    • Emergency Phone Numbers and Resources
    • List of all Staff with mobile phone numbers
    • Drill Schedules
    • Evacuation plan/map
    • Incident Command System Org Chart complete with Staff names
    • School Resources (if applicable)
    • Emergency Preparedness Planning Calendar
    • Annual Emergency Preparedness Best Practices Form
    • Suspension/Expulsion Rates and Perceptions of School Safety
  • Section 2:General information
    • Response:
      • School Personnel Emergency Checklists
      • Emergency Actions
      • Emergency protocols
    • Information on emergency management (incident command system information and emergency operations center)
    • Preparedness
    • Mitigation/Prevention
    • Recovery
    • Appendices
      • Checklists
      • Miscellaneous forms
      • Sample letters and memos
      • Suggested emergency supplies
      • Safety policies

The Safety Plan is included as Attachment A.  Since Section 1 of the Safety Plan contains specific site information, that information is not included.  However, Section 1 for each school is contained in a binder kept in the Superintendent’s Office and each school’s plan has been reviewed and approved by the Emergency Preparedness Team.

By September 1 of each year, each school site provides the Superintendent’s Office with an updated Section 1 (see Attachment B.)

By October 1 of each year, each school site holds a public meeting to review the school’s safety plan.  This is usually at a publicized PTA/PTSA/PTO meeting and local civic leaders are to be invited. Attachment C is a checklist of school safety plans and the date of the public meeting.  These would include:

  • The mayor
  • Representative from CSEA
  • Representative from NFT
  • Representative from each parent organization
  • Representative from the student body government

To streamline the process of inviting local civic leaders to 13 school meetings, they were invited to this Board meeting where the district’s comprehensive safety plan is being presented. Please see Attachment F. 

As required in AB 1747, NUSD is working in collaboration with the Novato Fire District, as well as the Novato Police Department and the Marin Sheriff’s Department, to review and update the safety plan and procedures.  Any future updates will be provided annually (or as needed) with NFD, as well as law enforcement and other first responders.  Please see Attachment E.

Additionally, AB 1747 requires Procedures for Tactical Response to Criminal Incidents and NUSD is working with local law enforcement agencies to review emergency response procedures, including law enforcement’s tactical response to criminal incidents, and procedures related to individuals with guns on school campuses and at school related functions, procedures to prepare for active shooters or other armed assailants, based on the specific needs and context of our schools and community.  Please see Attachment E.

In addition, Karste Consulting has been working with NUSD schools for the past six years training school and district office staff on emergency and disaster preparedness.  A review of the school’s safety plan is included in the annual trainings.  Each spring, the Emergency Preparedness Team works with Karste Consulting on developing the trainings for the next year.

The District also holds four district-wide Safety Meetings per year with representatives from each school including Novato Charter School.  These meetings include communicating safety plan updates, feedback on lockdown and disaster drills, feedback on school site-specific safety needs, and parent/community concerns.

Recommendation:

The Superintendent and staff recommend approval of NUSD’s Comprehensive School Safety Plan.

Attachment A:  NUSD Emergency Preparedness and Safety Plan

Attachment B:  Annual Emergency Preparedness and Safety Plan Procedures

Attachment C:  List of School Safety Plan Checklist and Meeting Dates

Attachment D:  Compliance Audit and Confirmation submitted to Marin

     County Office of Education

Attachment E:  Copies of Emails to Novato Police Department, Marin County

                                 Sheriff’s Office

Attachment F:  Copy of Email invitation to local civic leaders to February 12,

                                 2019, board meeting







 
Attachments:
Attachment A NUSD Emergency Preparedness and Safety Plan
Attachment B Annual Emergency Preparedness and Safety Plan Procedures
Attachment C List of School Safety Plan Checklist and Meeting Dates
Attachment D Compliance Audit and Confirmation submitted to MCOE
Attachment E Copies of Emails to Novato Police Department, Marin County Sheriff's Office
Attachment F Copy of Email Invitation to local civic leaders to February 12, 2019, Board Meeting
14.e. Presentation of Second Reading BP 6146.1 HS Graduation Requirements - 9:35 p.m.
Rationale:

Amie Carter, Assistant Superintendent of Education Services

Board Priority/Goal

Student Success

Staff Success

Equity

Community Engagement

Objective

Receive and review updates and new proposed policies within education related Board Policy 6146.1 High School Graduation Requirements.

Background

(CSBA update 12/2018 and 12/2017; last NUSD revision 5/2017)

Policy updated to reflect NEW LAW (AB 2121) which, under certain conditions, exempts from any district-established graduation requirements migrant students and newly arrived immigrant students participating in a newcomer program who transfer schools in grade 11-12.

Policy updated to reflect NEW LAW (AB 830) which repeals the requirement to pass the high school exit exam as a condition of graduation and NEW LAW (AB 365) which exempts children of military families from locally established graduation requirements under certain conditions.

Updated to meet the requirements of Education Code 51225.3 which states that the Board to adopt alternative means for students to complete the prescribed course of study; see BP/AR 6146.11 - Alternative Credits Toward Graduation.

Revised for clarity in reading.

Policy also reflects OPTIONAL IMPLEMENTATION of NEW LAW (AB 3022) which authorizes the granting of a diploma to persons who departed California in grade 12 against their will, and adds section on "Honorary Diplomas" including item reflecting NEW LAW (AB 2109) which authorizes the board to grant an honorary diploma to a terminally ill student.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend board receive and review updates and proposed CSBA optional policies within of education services related Board Policy 6146.1 High School Graduation Requirements.

To allow for public input, after the first reading, the suggested policy or amendment was posted on the District website at https://novato.agendaonline.net/public/.

This is the second reading and a vote shall take place unless the Board suspends its usual procedure and extends the time for input.



 
Attachments:
6146.1 BP High School Graduation Requirement
14.f. Department of Justice Tobacco Prevention Grant - 9:45 p.m.
Rationale:

Amie Carter, Assistant Superintendent of Education Services

Board Priority/Goal

  1. Student Success
  2. Staff Support

Objective

Obtain board approval of Tobacco Prevention Grant.

Background

Approved by voters in 2016, Proposition 56 increased taxes on cigarettes and other tobacco products by $2.00 starting in April 2017. The Proposition specifically allocates $30 million of annual revenue to the California Department of Justice. (Rev. & Tax Code, § 30130.57(e)(1).) These funds support local agencies to enforce tobacco-related statutes and ordinances, including to reduce the illegal sale of tobacco products to minors.  

The NUSD grant application submitted to the Department of Justice state for funds and authorized under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 has been approved for funding.

Funding Source/Cost

NUSD has been awarded $589,516 from the Department of Justice to fulfill the scope of the grant proposal.

Recommendation

The Superintendent and staff recommend approval of the Tobacco Prevention Grant.



 
Attachments:
NUSD Budget Detail
NUSD DOJ MOU
15. CONSENT: All items approved by a single action - 10:00 p.m.
15.a. Minutes of the Regular Meeting of January 29, 2019
Attachments:
012919 Meeting Minutes DRAFT
15.b. Personnel Actions of February 12, 2019
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

 
Attachments:
Personnel Action Report 2.12.19
15.c. Approval to Award Addendum #2 to the Original Contract with Greystone West Company (GSW) for Construction Management (CM) Services for the Novato HS Athletic Fields Complex and the Loma Verde ES/Lynwood ES/Olive ES A/C Installation Projects
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to award Addendum #2 to the original contract with GSW for CM services for the Novato HS Athletic Fields Complex and the Loma Verde ES/Lynwood ES/Olive ES A/C Installation projects.

Background

On June 6, 2017, the Board approved a contract with GSW for CM services for Measure G Bond and other facilities projects.  On June 19, 2018, the Board approved Addendum #1 to the original GSW contract for CM services for six additional facilities projects.

On October 2, 2019, the Board approved the Athletic Fields Complex project at Novato HS and the A/C Installation project at Loma Verde ES/Lynwood ES/Olive ES.  Since these two recently approved Bond facilities projects were not included in Addendum #1, another contract addendum is required to secure CM services for these projects, which begin construction in summer 2019.

Funding Source/Estimated Cost

Fund 22/$0 (construction management costs are already included in the Board-approved project budgets)

Recommendation

The Superintendent and staff recommend the Board approve Addendum #2 to the original contract with GSW for CM services for the Novato HS Athletic Fields Complex and the Loma Verde ES/Lynwood ES/Olive ES A/C Installation projects.



 
Attachments:
2.12.19 Greystone West Contract Addendum #2
15.d. Approval of California Environmental Quality Act (CEQA) Categorical Exemption for the Air-Condition (A/C) Installation Projects at Loma Verde ES, Lynwood ES and Olive ESWas edited within 0 hours of the Meeting
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval that the A/C Installation projects at Loma Verde ES, Lynwood ES and Olive ES are categorically exempt from CEQA.

Background

On October 2, 2018, the Board approved the A/C Installation projects at Loma Verde ES, Lynwood ES, and Olive ES; and on January 29, 2019, approved the schematic design, cost and schedule with a combined project budget of $4,649,482.

As part of the project review process, the scope of work was examined for any impacts to CEQA.  After initial review by our legal counsel, CEQA consultant and construction manager, per Section 15061 (Title 14, Chapter 3 of the California Code of Regulations), it was determined this project met the CEQA guidance for a categorical exemption from further CEQA analysis. The attached NOE Discussion paper provides a more detailed analysis of the recommended CEQA NOE.

Funding Source/Cost

Fund 22/$2,000

Recommendation

The Superintendent and staff recommend the Board approve a categorical exemption for the A/C Installation projects at Loma Verde ES, Lynwood ES, and Olive ES.





 
Attachments:
2.12.19 HVAC NOE Discussion
15.e. Approval to Award Contract to F&G Design and Drafting Services (F&G) for Construction Inspection Services for the Air-Condition (A/C) Installation Project at Loma Verde ES, Lynwood ES and Olive ES
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to award a contract to F&G for construction inspection services for the A/C Installation project at Loma Verde ES, Lynwood ES and Olive ES.

Background

On June 6, 2017, the Board approved F&G as a qualified firm to provide construction inspection services on Measure G Bond facilities projects.  On January 29, 2019, the Board approved schematic design (SD) for the A/C Installation project at Loma Verde ES, Lynwood ES and Olive ES with a project budget of $4,649,482 and a construction budget of $3,488,087, including contingencies.  Staff is currently working towards a June 2019 construction start, and this inspection service is highly recommended to ensure the highest quality of construction for these A/C installation projects.

Funding Source/Estimated Cost

Fund 22/$52,250 (cost already included within project budget)

Recommendation

The Superintendent and staff recommend the Board approve contract award to F&G for construction inspection services for the A/C Installation project at Loma Verde ES, Lynwood ES and Olive ES.



 
Attachments:
2.12.19 F&G IOR Services Agreement HVAC Project
15.f. Approval to Award Contract to F&G Design and Drafting Services (F&G) for Construction Inspection Services for the Athletic Fields Complex Project at Novato HS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to award a contract to F&G for construction inspection services for the Athletic Fields Complex project at Novato HS.

Background

On June 6, 2017, the Board approved F&G as a qualified firm to provide construction inspection services on Measure G Bond facilities projects.  On January 15, 2019, the Board approved schematic design (SD) for the Athletic Fields Complex project with a project budget of $8,408,472.12.  Staff is currently working towards a June 2019 construction start, and this inspection service is highly recommended to ensure the highest quality of construction for this athletic fields complex.

Funding Source/Estimated Cost

Fund 22/$61,750 (cost already included within project budget)

Recommendation

The Superintendent and staff recommend the Board approve contract award to F&G for construction inspection services for the Athletic Fields Complex project at Novato HS.



 
Attachments:
2.12.19 F&G IOR Services Agreement NHS Athletic Field Complex Project
15.g. Approval of Contract for Design and Project Services for Roof Repair/Replacement at Novato High School
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval for a contract with Skyline Engineering for design/project services for roof repair/replacement at Novato HS.

Background

On May 2, 2017, the Board approved $11,500,000 in bond-funds for deferred maintenance projects; and on October 2, 2018, the Board approved to delay $3,130,446 of deferred maintenance projects to 2021 or later, and to continue with $2,946,332 of projects already in design/project development.

Based on maintenance priorities, staff continued planning on priority deferred maintenance projects for summer 2019 and 2020 project execution.  One of these critical maintenance projects was roof replacement at Novato HS, specifically six buildings – Gordon Gym, Old Gym, Bldg 2400, Bldg 2600, Bldg 3000 and Bldg 3400.  All of these buildings have active roof leaks and require complete roof replacement, or at a minimum, extensive roof repairs.

To expedite required design work to meet a summer 2019 roof repair/replacement schedule, staff recommends utilizing Skyline Engineering to develop roof replacement and/or repair designs for these six buildings.  Per the attached proposal, Skyline Engineering can provide design/project services for up to $48,900 to keep this deferred maintenance project on schedule to be completed during summer 2019.  Staff identified a different contractor for environmental engineering support at a lower cost.

Funding Source/Cost

Fund 22/$48,900

Recommendation

The Superintendent and staff recommend the Board approve a contract with Skyline Engineering for design/project services for roof repair/replacement at Novato HS.



 
Attachments:
2.12.19 Skyline Engineering Design Proposal NHS Roof
15.h. Approval of Contract for Design and Project Services for Roof Repair/Replacement at San Jose MS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval for a contract with Skyline Engineering for design/project services for roof repair/replacement at San Jose MS.

Background

On May 2, 2017, the Board approved $11,500,000 in bond-funds for deferred maintenance projects; and on October 2, 2018, the Board approved to delay $3,130,446 of deferred maintenance projects to 2021 or later, and to continue with $2,946,332 of projects already in design/project development.

Based on maintenance priorities, staff continued planning on priority deferred maintenance projects for summer 2019 and 2020 project execution.  One of these critical maintenance projects was roof replacement at San Jose MS, specifically the Gym/Locker Room building and the gazebo structure in the middle of the campus.  All of these buildings have active roof leaks and require complete roof replacement, or at a minimum, extensive roof repairs.

To expedite required design work to meet a summer 2019 roof repair/replacement schedule, staff recommends utilizing Skyline Engineering to develop roof replacement and/or repair designs for these two buildings.  Per the attached proposal, Skyline Engineering can provide design/project services for up to $25,400 to keep this deferred maintenance project on schedule to be completed during summer 2019.  Staff identified a different contractor for environmental engineering support at a lower cost.

Funding Source/Cost

Fund 22/$25,400

Recommendation

The Superintendent and staff recommend the Board approve a contract with Skyline Engineering for design/project services for roof repair/replacement at San Jose MS.


 
Attachments:
2.12.19 Skyline Engineering Design Proposal San Jose MS Roof
15.i. Approve Resolution No. 20-2018/2019 Rendering the City of Novato Zoning and Land Use Regulations Inapplicable to the Specified District Properties in Novato, CA
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Staff Success

Objective

Obtain Board approval of Resolution No. 20-2018/2019 rendering the City of Novato zoning and land use regulations inapplicable to the specified District properties in Novato, CA.

Background

Government Code section 53094 authorizes school districts, by a two-thirds vote of the Governing Board, to render City zoning and land use regulations inapplicable to a proposed use of property for educational-related purposes.

On November 15, 2016, the Board approved Resolution 16-2016/17, that rendered local zoning ordinances inapplicable at properties used for instructional purposes.  This resolution included a list of District school sites, but did not include the parcels of property located on C-Street, including Novato Charter School.  Resolution No. 20-2018/2019 updates the list of District properties to include Parcel 1A, 1B and 2.

Currently, the Novato Charter School, Maker Space and the Hamilton Branch of the Novato Public Library are located on Parcel 1B and Parcel 2.  The Board previously approved a Master Plan for Parcel 1A that included educational facilities.

Funding Source/Cost

N/A

Recommendation

The Superintendent and staff recommend Board approval of Resolution 20-2018/2019 rendering the City of Novato zoning and land use regulations inapplicable to the specified District properties in Novato, CA.



 
Attachments:
2.12.19 Res. No 20 2018-19 Zoning and Local Ordinance Exemption
15.j. Approval of Field Trip Requests of Overnight Field Trips and Trips Exceeding 100 Miles Per Board Policy 6153 Approval of Field Trip Requests of Overnight Field Trips and Trips Exceeding 100 Miles Per Board Policy 6153 is recommended
15.j.1. Pleasant Valley Fifth Grade, Occidental, CA, Apr 16-19, 2019
Attachments:
021219 FT Pleasant Valley Fifth Grade, Alliance Redwoods
15.j.2. SMHS Link Crew, Walker Creek, Feb 8-9, 2019
Attachments:
021219 FT SMHS Link Crew, Walker Creek, Feb 8-9, 2019
15.k. Ratify Warrant Register for Warrants Issued January 25, 2019 Through February 6, 2019
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of warrants from January 25, 2019 through February 6, 2019.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued January 25, 2019 through February 6, 2019. The warrant register includes vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of warrants issued January 25, 2019 through February 6, 2019 as presented.



 
Attachments:
2.12.19 Warrants
15.l. Approve Disposal of Obsolete Property/Equipment
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete property/equipment belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete and/or non-repairable equipment, submitted by staff. District staff has declared that there is no associated value.

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Estimated Cost

Not applicable.

Recommendation

The Superintendent and staff recommend the approval to dispose of obsolete property/equipment as declared. 


 
Attachments:
2.12.19 Disposal Lynwood (e)
16. ADJOURNMENT - 10:00 p.m.
16.a. The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. No new item of business, except the consent agenda, will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend
17. FUTURE BOARD MEETINGS
Rationale:
  • February 26, 2019 Special Meeting 6:00 p.m. District Education Center
  • March 5, 2019 Regular Meeting 6:00 p.m. District Education Center
  • March 12, 2019 Regular Meeting 6:00 p.m. District Education Center


All district meetings are open to the public. The public is encouraged to attend. The Board of Trustees meets regularly on the first and third Tuesdays of each month at 6:00 p.m. Closed Session and 7:00 p.m. Open Session unless noted otherwise.


 
18. AFFIDAVIT OF POSTING
Rationale:
AFFIDAVIT OF POSTING

I, Sally Carbonaro, certify that on Friday, February 8, 2019, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________





 
19. MEETING PROCEDURES
Rationale:

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.

 

Published: February 8, 2019, 1:15 PM

The resubmit was successful.