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REGULAR Meeting of the Board of Trustees
Novato USD
January 15, 2019 6:00PM
Novato Education Center - 1015 Seventh Street, Novato, CA 94945

1. CALL TO ORDER AND ROLL CALL - 6:00 p.m.
2. CLOSED SESSION AGENDA
3. CLOSED SESSION ANNOUNCEMENT/RECESS TO CLOSED SESSION - 6:02 p.m.
3.a. ANNOUNCEMENT: Prior to adjourning into closed session, a representative of the legislative body must orally announce items to be discussed. Individuals may address the Board on these items of the agenda.
3.b. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Kris Cosca, Deputy Superintendent, Human Resources & Strategic Development) Employees Organization: Novato Federation of Teachers (NFT)
3.c. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Kris Cosca, Deputy Superintendent, Human Resources & Strategic Development) Employees Organization: California School Employees Association (CSEA)
3.d. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9: Conference with Legal Counsel – Pending Litigation: Coalition to Save San Marin v. Novato Unified School District, Marin County Superior Court Case No. CIV 1702295
4. PUBLIC COMMENT ON CLOSED SESSION AGENDA
5. CALL TO ORDER AND ROLL CALL - 7:00 p.m.
5.a. Pledge of Allegiance
6. ANNOUNCEMENT OF REPORTABLE ACTION/CLOSED SESSION - 7:02 p.m.
6.a. Board Action in closed session must be reported in open session
7. APPROVAL OF AGENDA - 7:04 p.m.
8. PUBLIC COMMENT ON CONSENT AGENDA - 7:05 p.m.
8.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
9. APPROVAL OF CONSENT AGENDA - 7:06 p.m.
9.a. All Consent items approved by a single action
10. STUDENT PRESENTATIONS - 7:07 p.m.
10.a. Olive Elementary School
Attachments:
011519 Olive Student Presentation
11. PRESENTATION - 7:17 p.m.
11.a. San Marin Pony Express
12. ANNOUNCEMENTS: BOARD AND SUPERINTENDENT - 7:25 p.m.
13. NON-AGENDA PUBLIC COMMENT - 7:30 p.m.
13.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
14. STAFF REPORTS - 7:35 p.m.
14.a. English Language Learner UpdateWas edited within 0 hours of the Meeting
Rationale:

Leslie Smith, Equity Coordinator

BOARD PRIORITY/GOAL 

  1. Equity
  2. Student Success
  3. Staff Support
  4. Community Involvement


OBJECTIVE

To update the board on how NUSD is supporting our English Learners

BACKGROUND

We currently serve 1,045 English Learners or 13.21% of our overall students (7911).  The three areas of focus for supporting our English learners can be categorized in three different areas: Systems and Process, Instruction, and Social and Emotional Wellness.

Systems and Process

Continuing with our efforts to inform staff, students and families about being an English learner, the Coordinator of Equity is partnering with the Data Systems Supervisor in order to build an internal student electronic profile page, through DataMatters, that can be used to monitor English learners, and to help inform teachers, students and families about their current academic standing and progress.

The Coordinator of Equity also facilitates DELAC (District English Learner Advisory Committee), which includes representatives from each school’s ELAC (English Learner Advisory Committee). Annually the DELAC creates and administers a needs assessment of the English learner families in our district to help prioritize our focus. The 2017-18 Needs Assessment reported that parents/families needed more and creative ways to receive information from the district and schools.  Based on these results, the Director of Communication and Community Engagement, the Newcomer Counselors, and the Coordinator of Equity will be providing a video series in Spanish and English addressing common English learner questions and concerns.

The English Language Proficiency Assessments for California (ELPAC) is the required state test for English language proficiency (ELP) that must be given to students whose primary language is a language other than English. State and federal law require that local educational agencies administer a state test of ELP to eligible students in Kindergarten through grade twelve. The California Department of Education (CDE) transitioned from the California English Language Development Test (CELDT) to the ELPAC as the state ELP assessment in 2018. The ELPAC is aligned with the 2012 California English Language Development Standards. It consists of two separate ELP assessments: one for the initial identification of students as English learners (ELs), and a second for the annual summative assessment to measure a student’s progress in learning English and to identify the student's level of ELP.  The Coordinator of Equity is qualified to train test administers and is partnering with Marin County Office of Education (MCOE).

NUSD’s English Learner Master Plan is outdated.  The Coordinator of Equity in conjunction with several Marin School District leaders is developing a new EL Master Plan using the California English Learner Roadmap as a guide to personalize all aspects of EL support.  This policy explicitly focuses on English learners in the context of the state’s efforts to improve the educational system, the quality of teaching and learning, and educational outcomes. It centers on standards, curriculum frameworks, assessment, accountability/school improvement, educator quality, early childhood/preschool, social and family support services, parent/community involvement, and higher education. Its purpose is to promote local capacity-building and continuous improvement in each of these areas and their interrelationship, based on evidence of effectiveness from local experience as well as the most current rigorous research evidence that speaks to the strengths and needs of the diverse population of English learners.

Instruction

Based on the need for language development intervention at the secondary level, NUSD contracted with Clark Consulting Training (CCT) in the spring of 2015 to provide training and coaching services to our teachers and staff.  Most elementary teachers were trained in 2017-18 and we finished the last school in the fall of 2018.  All elementary and secondary ELD teachers are accessing the coaching services offered by CCT.  The 2018-19 school year is the fifth year of our contract with CCT.  As we move forward, there will be a reduction in the CCT contract.  Two ELD Instructional Coaches, who were hired to sustain the CCT model and carry on the coaching services for the district, were eliminated in the 2017-18 school year due to budget constraints. Educational Services will review the needs assessment and the CCT contract for the following school year. 

In November of 2016, ELECT (English Learner Educational Collaborative Team) was formed, which consists of one teacher from each school site.  This group continues to work together in order for our district to be compliant with English learner state regulations and to be more successful in educating our English language learners.  This year we added secondary teachers to our group.  One outcome for ELECT was providing teachers with individualized information about their English learners through the student profile page. Moving forward, the Data Systems Supervisor created an electronic version through DataMatters.  This profile page will be a tool utilized in the classroom for student placement and small groups.

Dedicated Language Development Time/Universal Access time was implemented this fall.  Universal Access means each elementary school dedicates time in their bell schedule for dedicated language development instruction.  

Social and Emotional Wellness

In the 2015-16 LCAP, it was identified that community liaisons were needed at every school site. By the spring of 2016, NUSD had a community liaison at every school site. These community liaisons provide resources to families and connections to teachers and administrators. The EL Coordinator facilities the Community Liaison Collaborative which provides an opportunity for collaboration, while also providing resources and additional professional development to the community liaisons.

Most students arriving from Central and South America have experienced some kind of trauma. Thanks to the generosity of the Marin Community Foundation and the Marin Health and Human Services, the Novato Unified School District hired a Newcomer Counselor to address the social/emotional needs of our newcomer students through counseling support for 2016-17. This is a key component of creating safe schools, but is particularly necessary for our most vulnerable students. The Newcomer Counselor position was approved by the board in the summer of 2016, and has been developing for the past three school years. At the end of 2017-18 school year, we saw the need to hire another Newcomer Counselor.  Our Newcomer Counselors. oversee and facilitate many programs that support our newcomer students and families:

Student Experience

This program is designed to provide insight on newcomer students through intake surveys. Generally facilitated by the newcomer counselor, these insights and information are utilized in all other programs to support our students.

International Transcripts

Under the equity lens, the lack of policy and guidance outlining the process and procedures for evaluating transcripts from outside of the United States has resulted in inconsistency within our district. Procedures have been created to ensure that all students transferring into our schools from outside of the United States are enrolled appropriately. In collaboration with our high school registrars, IT Department, and Education Services, our High School Newcomer Counselor is key in the success of making this process happen.

FUERTE

NUSD has implemented the FUERTE (Family (Re)unification and Emotional Resiliency Training) program for our immigrant students and families. The FUERTE program was designed and piloted in the San Francisco Unified School District. It was developed to address reunification of students and families who are experiencing living together for the first time in many years. It provides psychoeducation and coaching to newly arrived students and coaching to families for adjustment to a new life together. Our newcomer counselor, Marta Posada, has been fully trained and provided a 5-session workshop to students and families this fall of 2018.

FUNDING SOURCE/COST

Not applicable

RECOMMENDATION

Not applicable 






 
Attachments:
English Learner Board Update
14.b. Equity AuditWas edited within 0 hours of the Meeting
Rationale:

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

Equity

Student Success 

OBJECTIVE

The purpose of the Equity Audit at our high schools is to gather information to determine how well we are serving all students in the district in terms of supporting them to achieve our Graduate Profile.  The Equity Audit is the first part of the process that looks at a lot of data, including transcript analysis, surveys, focus groups and interviews, to determine where there might be gaps in how we are supporting our students towards equity.  The second part of the process is the “Blueprint for Equity Action Plan” which will take place this next school year (2019-20) that will convene a Steering Committee to plan out a course of action to address the issues found in the Equity Audit.  Novato High, San Marin, Marin Oaks and Nova will all participate in the process.

BACKGROUND

In October, Marin Promise, one of our key equity partners here in Marin, approached all of the high school districts to see if we would  work with Education Trust West to conduct an Equity Audit.  The Superintendents met with the Ed Trust West team and Marin Promise staff to hear what was entailed to determine if we wanted to put time and effort into this process.  I was very impressed with the work described that has been done in other districts, including Pajaro Valley Unified School District where Mark Brewer had been the Assistant Superintendent.  Mark said that the process was very valuable for his district to help them chart a course forward to address the various equity issues that were raised.  After discussion with Cabinet and principals, we agreed to participate.  Assistant Superintendent, Amie Carter. will be the point person for this project.

FUNDING SOURCE/COST

Fortunately, Marin Promise has secured a grant to help pay for the cost of the Audit and so we were charged a much reduced rate of $10,000, which the Board already approved, and will be paid out of the Superintendent’s budget.

RECOMMENDATION

This is a staff report only as the Board has already taken action to approve the funds for the project.




 
Attachments:
Ed Trust West Update
NUSD Planning Guide for ETW
14.c. Special Education UpdateWas edited within 0 hours of the Meeting
Rationale:

Kelly Johnson, Director, Special Education

Board Priority/Goal

  1. Equity
  2. Student Success
  3. Staff Support
  4. Community Involvement

Objective

This report is a broad update on Special Education that includes the department structure, current programs and staffing levels, MCOE partnerships, Special Education parent meetings and 2018/2019 Special Education highlights.

Background

The Special Education department is responsible for identifying and appropriately serving students with disabilities, providing support and oversight of staff in these programs, providing support to the schools and to parents. Each campus has a Resource Specialist Program for students who require specialized academic instruction for a portion of the day. Designated sites have classes with specialized academic instruction for a majority of the day (SDC) as well as specialty classes for social cognition and counseling enriched. Related service providers (psychologists, speech-language pathologists, occupational therapists, and nurses) are assigned to support students at each site. Para-educators are classified staff who also work with students. The Special Educational Leadership Team (see organizational chart) coordinates these multiple functions.

Funding Source/Cost

N/A

Recommendation

N/A

PARENT AND COMMUNITY INVOLVEMENT

 

Meetings have been established to increase dialog with parents. One has been held and three are scheduled; the responses and feedback have been positive.


Topic:           Potluck, meet District Office Staff, and learn about curriculum

Date:              Thursday – 10/18/18

Location:       NUSD District Office

Time:               6:30 pm – 8:00 pm


Topic:           Transitions for students Pre-K through age 22 (post-secondary programs)


Date:              Wednesday – 2/5/19

Location:       NUSD District Office

Time:               6:30 pm – 8:00 pm


Topic:           Dyslexia information night with Dr. Christo Sacramento State University

Date            Wednesday – 2/27/19

Location:       TBD

Time:               6:30 pm – 8:00 pm


Topic:           TBD

Date:              Wednesday – 5/14/2019

Location:       NUSD District Office

Time:               6:30 pm – 8:00 pm

2018/2019 Special Education Highlights

  1. Superintendent shadows pajama day at Olive TK-2 Special Day Class.
  2. Dedication to Special Education recipients
  3. California Special Education Dashboard
  4. Dr. Christo to provide informational night to parents and professional development to staff (AB 1369) and has offered to present this informational night to every district in Marin county! https://decodingdyslexiaca.org/
  5. The Special Education Department is fully staffed!





 
Attachments:
Special Education Board Presentation
14.d. Counseling Reports & UpdateWas edited within 0 hours of the Meeting
Rationale:

Jen Larson, Director, Student Success

Kelly Johnson, Director, Special Education

Board Priority/Goal

  1. Student Success
  2. Staff Support
  3. Equity

Objective

This report is an update on School Counselors that includes profession development for the current school year as well as a plan for ongoing support.

Background

The role of the NUSD School Counselors and New Comer Counselors include academic, college, and career advising, course selection and scheduling, monitoring academic progress and providing parent support, personal counseling, crisis management, administrative support, and consultation and coordination (to include 504 coordinator/facilitator). The Counselors and Deans meet with the Director of Student Success and Director of Special Education on a bi-monthly basis for the Counselor/Dean Collaborative.

Trainings for the current school year have included:

  1. An overview of Section 504 with Jan Tomsky (Fagen, Friedman & Fulfrost, LLP.
  2. SST/504 Online with Kim Duncan
  3. A through G Overview January 11, 2019

School counselors provide services and programs which help NUSD students resolve emotional, social, or behavioral problems and help them develop a clearer focus or sense of direction in their academic pursuits. Research shows that strong and effective counseling programs are a crucial element in a strong school climate, closing the achievement gap, increasing A-G completion and improving student achievement.   





 
Attachments:
Counselor Update
14.d.1. Academic Counseling
Rationale:

Jen Larson, Director, Student Success

 
14.d.2. Mental Health Counseling
Rationale:

Kelly Johnson, Director, Special Education

 
14.d.3. Newcomer Counseling
Rationale:

Marta Posada, Secondary Newcomer Counselor

Karina Akouka, Elementary Newcomer Counselor

 
15. DISCUSSION/ACTION - 8:45 p.m.
15.a. Presentation of First Reading BP 6146.1 HS Graduation Requirements
Rationale:

Amie Carter, Assistant Superintendent, Student Success

Board Priority/Goal

Student Success

Staff Success

Equity

Community Engagement

Objective

Receive and review updates and new proposed policies within education related to Board Policy 6146.1 High School Graduation Requirements.

Background

(CSBA update 12/2018 and 12/2017; last NUSD revision 5/2017)

Policy updated to reflect NEW LAW (AB 2121) which, under certain conditions, exempts from any district-established graduation requirements migrant students and newly arrived immigrant students participating in a newcomer program who transfer schools in grade 11-12.

Policy updated to reflect NEW LAW (AB 830) which repeals the requirement to pass the high school exit exam as a condition of graduation and NEW LAW (AB 365) which exempts children of military families from locally established graduation requirements under certain conditions.

Updated to meet the requirements of Education Code 51225.3 which states that the Board to adopt alternative means for students to complete the prescribed course of study; see BP/AR 6146.11 - Alternative Credits Toward Graduation.

Revised for clarity in reading.

Policy also reflects OPTIONAL IMPLEMENTATION of NEW LAW (AB 3022) which authorizes the granting of a diploma to persons who departed California in grade 12 against their will, and adds section on "Honorary Diplomas" including item reflecting NEW LAW (AB 2109) which authorizes the board to grant an honorary diploma to a terminally ill student.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend board receive and review updates and proposed CSBA optional policies within of education services related Board Policy 6146.1 High School Graduation Requirements.

To allow for public input, after the first reading, the suggested policy or amendment will be posted on the District website at https://novato.agendaonline.net/public/.

Two meetings after the first reading, a second reading and a vote shall take place unless the Board suspends its usual procedure and extends the time for input.




 
Attachments:
1.15.19 6146.1 P NUSD HS Graduation Requirements
15.b. Accept 2017-2018 Annual Audit Report
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain acceptance from the Board for the District’s 2017-2018 Annual Audit Report as required by the Education Code.

Background

External auditors, Christy White & Associates, have completed their attached audit of the District’s 2017-2018 fiscal year.

The audit did not reveal any material weaknesses (pages 79-85), but did identify a finding in state compliance (finding 2018-001). 

  1. Finding 2018-001 (page 89) Unduplicated Pupil Count, CALPADS reports were not updated in a timely manner to correct student changes in the 2017-2018 year (questioned cost: $2,560).

The District concurs with the auditor’s recommendations and will work closely with staff to correct the finding.

Prior Year Findings 2017-001/002 (pages 90-91) - Associated Student Body Funds (ASB) and School Accountability Report Card (SARC), fully implemented.

Funding Source/Cost

N/A

Recommendation

The Superintendent and staff recommend acceptance of District’s 2017-2018 Annual Audit Report as presented.



 
Attachments:
NUSD Audit Report 6.30.18
15.c. Approval of Schematic Design/Project Schedule/Project Cost Estimate for Athletic Field Complex Project at Novato HS
Rationale:

Mike Woolard, Executive Director, Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval of the schematic design, project schedule and project cost estimate for the Athletic Field Complex project at Novato HS.

Background

On August 8, 2017, the Board approved Carducci Associates as an authorized landscape architect to design Measure G Bond projects.  On October 2, 2018, the Board approved the Athletic Field Complex project as a Phase One Bond project with a total project cost of $8,405,000.  On November 6, 2018, the Board approved an architect contract to Carducci Associates to design the athletic field complex project at Novato HS; and on December 18, 2018, the Board approved use of the Lease-Leaseback contract method for this project.

District staff, along with Greystone West, Carducci Associates and Novato HS staff, worked to identify facility needs and develop the schematic design.  The current total construction cost estimate for this project is $6,261,582 with an overall project cost estimate of $8,408,473, including contingency.

Funding Source/Cost

Fund 22/$8,408,473

Recommendation

The Superintendent and staff recommend Board approval for the schematic design, project schedule, and project cost estimate for the Athletic Field Complex project at Novato HS.





 
Attachments:
1.15.2019 NHS Athletic Field Complex Project SD Presentation
15.d. Accept Actuarial Analysis of Retiree Health Benefits (GASB 74/75 Report)
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Staff Success

Objective

Obtain approval of the Actuarial Analysis of Retiree Health Benefits (GASB 74/75 Report) as fulfillment of Novato Unified School District’s GASB 74/75 requirements.

Background

GASB 74/75 (Formerly GASB 45) is the accounting standard for public agencies that requires the district to recognize the liability of other post-employment benefits (OPEB) on the District’s financial statements.  This standard was effective with the 2008-2009 fiscal year and the District is required to update this study every two years.

The first report was presented to the Board on June 5, 2007, based on the July 1, 2006 unfunded liability.  The report dated October 23, 2018 is for the actuarial valuation of the retiree health program for NUSD’s employees as of June 30, 2018.  The District’s Net OPEB Liability (NOL) as of June 30, 2018 was $1,387,910.

On page 13, Part IV of the Report, is a table that projects the annual amounts needed to pay the District share of retiree health premiums on a “Pay as You Go” method.  

At this time, there is no financial rationale to alter the current pay-as-you-go methodology based on current annual benefits as compared to the annual OPEB cost.

Funding Source/Estimated Cost

General Fund/None at this time

Recommendation

The Superintendent and staff recommend approval of the Actuarial Analysis of Retiree Health Benefits (GASB 74/75 Report) as presented.



 
Attachments:
NUSD GASB 74-75 Report 2018
16. CONSENT: All items approved by a single action - 10:00 p.m.
16.a. Minutes of the Regular Meeting of December 18, 2018
Attachments:
121818 Regular Minutes
16.b. Personnel Actions of January 15, 2019
Rationale:

Kris Cosca, Deputy Superintendent – Human Resources & Strategic Development

 
Attachments:
011519 Personnel Actions
16.c. Review and Approve Updated Education Services Related Board Policies (4) and Administrative Regulations (4)
Rationale:

Amie Carter Assistant Superintendent, Student Success

Board Priority/Goal

Student Success

Staff Success

Equity

Community Engagement

Objective

Obtain Board approval of Education Services related Board Policies (4) and Administrative Regulations (4).

Background

Four (4) Education Services related Board Policies (BP) and five (4) Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines.  They are all presented for review and approval of the required revisions, additions and deletions.

  1. BP 0460 - Local Control and Accountability Plan

    (CSBA last updated BP 12/2018; last NUSD revision 9/2015)

    Policy updated to reflect NEW LAW (AB 2878) which expands the state priority on parent involvement that must be addressed in the local control and accountability plan (LCAP) to include family engagement. Policy also reflects NEW LAW (AB 1808) which requires consultation on plan development with special education local plan administrator(s) and, by July 1, 2019, requires districts to develop a local control funding formula budget overview for parents/guardians in conjunction with the LCAP. Policy reflects NEW LAW (AB 1840) which requires the State Board of Education to expand the LCAP template by January 31, 2020 to include specified information. Section on "Technical Assistance/Intervention" updated to reflect AB 1808 which establishes a single statewide system of support for districts and schools, and AB 1840 which provides that a district receiving an emergency apportionment will be deemed to have been referred to the California Collaborative for Educational Excellence.


    (October 2017) Policy updated to delete references to 5 CCR 15497.5 (repealed) which formerly contained the LCAP template. The LCAP template continues to be approved by the State Board of Education and is available on the California Department of Education (CDE) web site. Policy also adds a definition of "numerically significant student subgroups" whose needs must be addressed in the LCAP.


  2. BP6142.1 Sexual Health and HIV-AIDS Prevention Instruction

    BP 6142.1 Sexual Health and HIV-AIDS Prevention Instruction

    (most recent CSBA updates 12/2015; last NUSD revisions 10/2009)

    Policy updated to reflect NEW LAW (AB 329) which requires districts to provide comprehensive sexual health education in grades 7-12 and to integrate such instruction with HIV prevention education. Policy also updated to clarify requirements related to parental consent.


  3. AR 6142.1 Sexual Health and HIV-AIDS Prevention Instruction


    (most recent CSBA updates 12/2015; last NUSD revisions 10/2009

    Regulation updated to reflect NEW LAW (AB 329) which requires districts to provide comprehensive sexual health education in grades 7-12 and to integrate such instruction with HIV prevention education. Regulation adds new section on "Definitions" and, pursuant to AB 329, expands program criteria and merges the components of sexual health education and HIV prevention education.


  4. AR 6145 Extracurricular and Cocurricular Activities

    (most recent AR CSBA update 03/2012; last NUSD update AR 08/2009)


    (AR revised) Regulation updated to clarify the applicability of legal definitions of extracurricular and cocurricular activities and to add section on "Supervision" reflecting required qualifications of staff and others who work with students in a student activity program.


  5. BP 6145.2 Athletic Competition

    (most recent CSBA update 10/2018; last NUSD update 10/2018)


    Policy updated to reflect NEW LAW (AB 2009) which requires any district that offers an interscholastic athletic program to develop a written emergency action plan to be followed in the event of sudden cardiac arrest or other medical emergency.


  6. AR 6145.2 - Athletic Competition

    (most recent CSBA update 10/2018; last NUSD update 10/2018)


    Regulation updated to reflect requirement of AB 2009 to make an automated external defibrillator available at athletic events. Regulation also includes new section on "Heat Illness" reflecting NEW LAW (AB 2800) which requires coaching education programs to include training on the signs and symptoms of, and appropriate response to, heat illness.

     

  7. AR6146.2 Certificate of Proficiency/High School Equivalency

    (most recent CSBA update 8/2014, last NUSD update 09/2008)


    Regulation updated to reflect NEW TITLE 5 REGULATIONS (Register 2013, No. 39) which delete the requirement that the SBE use only the General Educational Development (GED) test for the purpose of awarding the California High School Equivalency Certificate, and subsequent action by the SBE (March 2014) designating three tests that may be used to earn the certificate: the GED, High School Equivalency Test (HiSET), and Test Assessing Secondary Completion (TASC).


  8. BP 6170.1 Transitional Kindergarten

(most recent CSBA update 10/2018; last NUSD revision 2/2018)

Policy updated to reflect NEW LAW (AB 1808) which allows districts to place 4-year-old children enrolled in a CSPP program into a TK program and to commingle children from both programs into the same classroom under specified conditions.


Additionally, pursuant to Education Code 48000, NUSD may at its discretion, determine whether to allow admittance of children whose fifth birthday is after December 2. Such students may be admitted at any time during the school year, including at the beginning of the year. Education Code 48000 provides that districts will not receive ADA apportionment for a child whose birthday is after December 2 until the child reaches his/her fifth birthday.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of Education Services related Board Policies and Administrative Regulations.





 
Attachments:
1. 0460 BP LCAP
2. 6142.1 BP NUSD Sexual Health and HIV-AIDS
3. 6142.1 AR NUSD Sexual Health and HIV-AIDS
4. 6145 AR NUSD Extracurricular and Cocurricular Activities
5. 6145.2 AR NUSD Athletic Competition
6. 6145.2 BP NUSD Athletic Competition
7. 6146.2 AR NUSD Certificate of Proficiency
8. 6170.1 BP NUSD Transitional Kindergarten
16.d. Review and Approve Federal Program Monitoring Updates to Education Services Related Board Policies (3)
Rationale:

Amie Carter, Assistant Superintendent, Student Success

Board Priority/Goal

Student Success

Staff Success

Equity

Community Engagement

Objective

Obtain Board approval of Education Services related Board Policies (3).

Background

Three (3) Education Services related Board Policies (BP) have been updated according to CSBA (California School Board Association) guidelines and the FPM (Federal Program Monitoring) process.  They are all presented for review and approval of the required revisions, additions and deletions.

  1. BP 5125 Students Records

    Revisions have been updated as a result of the NUSD Federal Program Monitoring (FPM) review which occurred in October 2018.  Education Services has been working with FPM reviewer to establish compliant language which is reflected within this submission. 

     

  2. BP 5125.1 Release of Directory Information

     

    Revisions have been updated as a result of the NUSD Federal Program Monitoring (FPM) review which occurred in October 2018.  Education Services has been working with FPM reviewer to establish compliant language which is reflected within this submission. 

     

  3. BP 5145.9 Hate-Motivated Behavior

 

Revisions have been updated as a result of the NUSD Federal Program Monitoring (FPM) review which occurred in October 2018.  Education Services has been working with FPM reviewer to establish compliant language which is reflected within this submission. 

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of Education Services related Board Policies.






 
Attachments:
1. 5125 BP Student Records
2. 5125.1 BP Release of Directory Information
3. 5145.9 BP Hate Motivated Behavior
16.e. Review and Approve New Education Services Related Board Policy (1) and Administrative Regulation (1)
Rationale:

Amie Carter, Assistant Superintendent, Student Success

Board Priority/Goal

Student Success

Staff Success

Equity

Community Engagement

Objective

Obtain Board approval of Education Services related Board Policies (3).

Background

New Education Services related Board Policy and Administrative Regulation has been recommended according to CSBA (California School Board Association) guidelines.  They are presented for review and approval.

  1. BP5141.23 relating to Asthma Management.

    NUSD has in place a number of policies that promote student health and address actions to be taken in health emergencies. Education Services recommends an adoption of board policy and administrative regulation specifically addressing the role of the district and schools in asthma management. In March 2008, CSBA issued BP/AR 5141.23 — Asthma Management to assist districts in developing policies which meets the unique needs of students with asthma. This policy formed the starting place and was revised through evaluative discussions with NUSD staff.  Recent, California wildfires in the last two years have highlighted the need for this policy.

     

  2. AR 5141.23 relating to Asthma Management

NUSD has in place a number of policies that promote student health and address actions to be taken in health emergencies. Education Services recommends an adoption of board policy and administrative regulation specifically addressing the role of the district and schools in asthma management. In March 2008, CSBA issued BP/AR 5141.23 — Asthma Management to assist districts in developing policies which meets the unique needs of students with asthma. This policy formed the starting place and was revised through evaluative discussions with NUSD staff.  Recent, California wildfires in the last two years have highlighted the need for this policy.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the new Education Services related Board Policy and Administrative Regulation.

 






 
Attachments:
1. 5141.23 AR CSBA Asthma Management
2. 5141.23 BP CSBA Asthma Management
16.f. Review and Approve Board Bylaw Updates (2)
Rationale:

Debbie Butler, Board President

OBJECTIVE

To obtain Board approval of Board Bylaw updates (2).

BACKGROUND

Two Board Bylaw Board Policies have been updated according to CSBA (California School Board Association) guidelines.  They are presented for review and approval of the required revisions, additions and deletions.

  1. BB 9322 - Agenda/Meeting Materials

    (BB revised)

    Bylaw updated to reflect requirement effective January 1, 2019 that districts post a direct link on the homepage of their web site to the current board meeting agenda or to the district's agenda management platform. Bylaw also clarifies that the agenda need not provide an opportunity for public comment on any agenda item that has previously been considered at an open meeting of a committee comprised exclusively of board members.

     

  2. BB 9324 - Minutes and Recordings

(Most recent CSBA update 12/2018; last NUSD revision 4/2017 )

 

Bylaw updated to reflect NEW LAW (SB 1036) which prohibits districts from including in board meeting minutes a student's directory information or a parent/guardian's personal information, as defined, when the student or parent/guardian requests that such information be excluded. Bylaw also includes optional statement that the minutes will summarize topics addressed during the public comment period and need not reflect the names of the individuals who comment.

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff recommend the approval of Board Bylaw updates.



 
Attachments:
1. 9322 BB NUSD Agenda Meeting Materials
2. 9324 BB NUSD Minutes and Recordings
16.g. Approve Updated 2018-2019 District Committees
Rationale:

Jim Hogeboom, Superintendent

OBJECTIVE

Obtain approval on the update 2018-2019 District Committees.

BACKGROUND

To update Trustee involvement by removing Shelly Scott and including Diane Gasson. 

FUNDING SOURCE/COST

N/A

RECOMMENDATION

The Superintendent and staff recommend the approval of the 2018-2019 District Committees.



 
Attachments:
District Committees 2018-2019
16.h. Approval of PreK-5th Grant: First School Consultant Service Fee
Rationale:

Cath Nam, Coordinator, Teaching & Learning

OBJECTIVE:

To obtain approval for Dr. Oertwig’s and Dr. Ritchie’s consultant services for Olive Elementary, Rancho Elementary, Pleasant Valley Elementary, and San Ramon Elementary. 
 
BACKGROUND:

As part of the PreK-5 Initiative NUSD teachers have been working to close the achievement gap by focusing on supporting our early learners. In order to strengthen a comprehensive approach to the PreK-5th education, data is used to inform instructional practices. Twice a year EduSnap data is collected in all content areas on oral language, vocabulary development, small group, metacognition, scaffolded instruction, collaboration, and early math practices.? After data collection, Dr. Oertwig and Dr. Ritchie individually work with each teacher to analyze their EduSnap data and plan next steps.  In order for all elementary teachers to have access to this professional development, NUSD is paying the consultant fees for the schools (Pleasant Valley, San Ramon, Olive, and Rancho) who are not part of PreK-5 grant. 
 
FUNDING SOURCE:

LCAP - $49,480 

 
Consultant Dates Consulting Fee Travel Costs Total 
Dr. Oertwig  4 days - 1/2019

4 days - 5/2019 $20,000 $4,740 $24,740 
Dr. Ritchie 4 days - 1/2019

4 days - 5/2019 $20,000 $4,740 $24,740   

Total: $49,480 

RECOMMENDATION:

The superintendent and staff recommend approving the consultant services. 
 
 
 
 


 
Attachments:
Sam Oertwig Contract
Sharon Ritchie Contract
16.i. Acceptance of $38,900 from the Peter Haas Jr. Family Fund to support three NUSD initiatives: (1) Youth Truth Survey, (2) Marin Oaks Music Studio, (3) Student Threat Assessment Team training
Rationale:

Amie Carter, Assistant Superintendent, Student Success

Board Priority/Goal

Equity

Student Success

Community Engagement

Objective

To seek Board approval for acceptance of the Grant Award of $38,900 from the Peter Haas Jr. Family Fund to support three NUSD initiatives: (1) Youth Truth Survey, (2) Marin Oaks Music Studio, (3) Student Threat Assessment Team training.

Background 

The Peter Haas Jr. Family Fund has provided funding for several school success initiatives.  $15,900 of these grant funds will support community outreach in the form of Youth Truth Survey district wide.  In collaboration with Surviving the Odds, $10,000 is dedicated to a music studio for Marin Oaks students.  And $15,000 was award to support the district-wide training of administrators, counselors, mental health professionals and law enforcement in a team protocol to address student threats of violence.

Funding Source/Cost

None

Recommendation

The Superintendent and staff recommend the acceptance of the Grant Award from the Peter Haas Jr. Family Fund $38,900 from the Peter Haas Jr. Family Fund to support three NUSD initiatives: (1) Youth Truth Survey, (2) Marin Oaks Music Studio, (3) Student Threat Assessment Team training.



 
Attachments:
Haas Grant Letters
16.j. Approve Quarterly Report for Williams Uniform Complaint – Quarter Ending December 31, 2018
Rationale:

Kris Cosca, Deputy Superintendent – Human Resources & Strategic Development

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the quarterly report on Williams Uniform Complaints for quarter ending December 31, 2018.

Background

The Williams lawsuit alleged inadequate facilities, lack of sufficient educational tools (books and instructional materials), and lack of credentialed teachers in many California school districts. The requirements of the Williams decision mandate that all school boards modify Uniform Complaint Procedures, reports and complaints received, and report their depositions on a quarterly basis. These quarterly reports are filed with the County Office on the attached form.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the quarterly report on Williams Uniform Complaints for quarter ending December 31, 2018.

 
Attachments:
Williams Quarterly Report Q4
16.k. Review and Approve Updated Human Resources Related Board Policies and Administrative Regulations (1)
Rationale:

Kris Cosca, Deputy Superintendent – Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of one (1) updated Human Resources related Administrative Regulation.

Background

One (1) Human Resources related Administrative Regulation (AR) has been updated according to CSBA (California School Board Association) guidelines and are being presented for review and approval.

1. AR 4200 Classified Personnel

AR Revised. Most recent CSBA update 12/2018; last NUSD update 12/2018

Regulation updated to reflect NEW LAW (AB 2160) which eliminates the exemption of part-time playground positions from the classified service in merit system districts, thereby making those positions part of the classified service. Regulation also reflects NEW LAW (AB 2261) which eliminates the exemption from the classified service, in merit system districts, of community representatives employed in advisory or consulting capacities for not more than 90 working days per fiscal year. Paragraph moved to emphasize that employees in either merit or non-merit system districts who are exempted from the classified service must fulfill obligations related to physical examinations, fingerprinting, and tuberculosis tests.

Funding Source/Estimated Cost

N/A

Recommendation

The Superintendent and staff recommend approval of one (1) updated Human Resources related Administrative Regulation.

 
Attachments:
4200 AR
16.l. Review and Approve Updated Human Resources Related Board Policies and Administrative Regulations (2)
Rationale:
Kris Cosca, Deputy Superintendent – HR & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of two (2) updated Human Resources related Board Policies and/or Administrative Regulations.

Background

Two (2) Human Resources related Board Policies (BP) and/or Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines and are being presented for review and approval. At their December 4, 2018 meeting, the Board requested that the public be provided more time to review and comment on the updates for these policies.

1. BP 4111/4211/4311 Recruitment and Selection

BP Revised. Most recent CSBA update 3/2018; last NUSD update 6/2017

Policy updated to expand discussion of possible recruitment incentives, including subsidized housing programs for teachers and other employees and NEW LAW (AB 99) which establishes the California Educator Development grant program to assist districts with attracting and supporting the preparation and continued learning of teachers, principals, and other school leaders. Policy also reflects NEW LAW (AB 168) which prohibits districts from seeking salary history information about an applicant and from relying on salary history information as a factor in determining whether to offer employment or the salary to offer an applicant, unless the salary information is disclosable under state or federal law or the applicant voluntarily discloses the information without prompting.

2. BP 4119.21/4219.21/4319.21 Professional Standards

BP Revised. Most recent CSBA update 12/2017; last NUSD update 11/2012

Policy updated to reflect NEW LAW (AB 500) which requires any district that has an employee code of conduct addressing employee interactions with students to post that section of its code of conduct on each school's website (or on the district website if a school does not maintain one) and to provide it to parents/guardians at the beginning of the school year.

Funding Source/Estimated Cost

N/A

Recommendation

The Superintendent and staff recommend approval of two (2) updated Human Resources related Board Policies and/or Administrative Regulations.

 
Attachments:
1. 4111 BP
2. 4119.21
16.m. Review and Approve Business and Operations Related Board Policy and Administrative Regulation Updates (5)
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of five (5) Business and Operations related Board Policy and Administrative Regulations updates.

Background

Five (5) Business and Operations related Board Policies (BP) and Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines.  Originally presented December 4, 2018, they are all presented again for review and approval of the required revisions, additions and deletions. 

a.      BP 3280 Sale or Lease of District Property

(most recent CSBA update 10/2017; last NUSD revision 12/2010)

Policy updated to delete the requirement to first offer surplus property to a charter school with at least 80 students. Material regarding the appointment of the district advisory committee expanded to specify the circumstances under which the district is not required to appoint a committee, including the exception for the sale, lease, or rental of excess property to be used for teacher or other employee housing pursuant to NEW LAW (AB 1157, 2017). Policy expands section on "Use of Proceeds" to reflect additional legal requirements, and deletes the authority (repealed) to use the proceeds from the sale of surplus property for any one-time general fund purpose provided that the district adopted a plan and made certain certifications to the State Allocation Board. 

Policy updated to reflect NEW LAW (AB 86, 2013) which requires districts to first offer to sell surplus district property to a charter school that projects an in-district average daily attendance of at least 80 students, has requested to be notified of surplus property to be offered for sale or lease, and intends to use the property exclusively to provide instruction or instructional support. Policy also reflects NEW LAW (AB 308, 2013) which authorizes the State Allocation Board, under specified conditions, to reclaim funds from districts selling any property purchased, constructed, or modernized within the previous 10 years with funds received from a state school facilities funding program.

b.      BP 7110 Facilities Master Plan

(Most recent CSBA update 3/2012; last NUSD revision 9/2008)

Policy updated to add (1) role of Board in approving the facilities master plan, (2) regular review and updating of the plan, (3) plan components, (4) a list of minimum general standards for school facilities, (5) other applicable standards including green building standards and the Americans with Disabilities Act, and (6) consideration of joint use of facilities. 

c.       AR 7111 Evaluating Existing Buildings

(Most recent CSBA update 03/2016; last NUSD update 9/2008)

Regulation updated to address "Structural Safety," and delete legal cite to Education Code 17292.

d.      BP 7160 Charter School Facilities

(most recent CSBA update 3/2012; last NUSD revision 9/2008)

Updated policy adds philosophical statement, requirement that proposed charter school facilities be addressed in the charter petition, applicable building standards, and state funding programs for charter school facilities. Policy also more directly reflects law re: Proposition 39 requirement for districts to provide furnished, equipped, reasonably equivalent facilities to charter schools.  

e.       AR 7160 Charter School Facilities

(most recent CSBA update 3/2012; Last NUSD revision 9/2008)

Updated, reorganized regulation adds definitions of "reasonably equivalent facilities" and "conversion school" and reflects NEW COURT DECISION addressing consideration of all nonteaching space and overall size in determining reasonable equivalence.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the above five (5) Business and Operations related Board Policy and Administrative Regulation updates.






 
Attachments:
a. 1.15.2019 3280 BP NUSD Sale or Lease of District Owned Real Property
b. 1.15.2019 7110 BP NUSD Facilities Master Plan
c. 1.15.2019 7111 AR NUSD Evaluating Existing Buildings
d. 1.15.2019 7160 BP NUSD Charter School Facilities
e. 1.15.2019 7160 AR NUSD Charter School Facilities
16.n. Review and Approve Business and Operations Related Board Policy and Administrative Regulation Updates (5) and one Corresponding Regulation Deletion (1)
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of five (5) Business and Operations related Board Policy and Administrative Regulations updates, and one corresponding Regulation deletion (1).

Background

Four (4) Business and Operations related Board Policies (BP) and Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines. One additional Administrative Regulation has been deleted and incorporated into the Board Policy update.  They are all presented for review and approval of the required revisions, additions and deletions. 

a.      BP 3290 Gifts, Grants and Bequests  

(most recent CSBA update 10/2018; last NUSD revision 10/2014)  

Policy updated to add new section on "Online Fundraising" addressing considerations for approving a crowdfunding Internet platform to raise funds for district, school, or classroom projects or equipment. Policy also adds a prohibition against accepting any gift, grant, or bequest that promotes the use of non-nutritious foods or beverages and provides that any advertising used by a corporate sponsor meet the standards specified in BP 1325 - Advertising and Promotion.

b.      AR 3460 Financial Reports and Accountability

(most recent CSBA update 10/2018; last NUSD revision 10/2017)

Regulation updated to add new section on "Report on Expenditures of State Facilities Funds" reflecting state law, as amended by NEW LAW (AB 1808), which requires districts that receive state facilities funding under the Leroy F. Greene School Facilities Act to annually report a list of expenditures for completed facilities projects and conclude an audit within one year of project completion

c.       BP 3312.2  Educational Travel Program Contracts

d.      AR 3312.2 Educational Travel Program Contracts  FOR DELETION

(Most recent CSBA update 7/2018; last NUSD revision 9/2008)

Updated policy clarifies the board's responsibility to approve contracts for educational travel programs and adds contract components, formerly in AR.  

Regulation deleted and key concepts moved to BP.

e.      3311.1 AR Uniform Public Construction Cost Accounting Procedures

(Most recent CSBA update 12/2018; last NUSD revision 9/2017)

Regulation updated to reflect NEW LAW (AB 2249) which revises the threshold amounts that determine the process that may be used to award contracts for public works. Regulation also revised to clarify requirements for informal bid notifications that must be sent to contractors and/or construction journals.

f.        3311 AR Bids

(Most recent CSBA update 12/2018; last NUSD revision 9/2017)

Regulation updated to reflect NEW LAW (AB 2249) which revises the threshold amounts that determine the process that may be used to award contracts for public works.  

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the above five (5) Business and Operations related Board Policy and Administrative Regulation updates, and deletion of one Administrative Regulation (1).

 

 



 
Attachments:
a. 1.15.2019 3290 BP NUSD Gifts Grants and Bequests DRAFT
b. 1.15.2019 3460 AR NUSD Financial Reports and Accountability DRAFT
c. 1.15.2019 3312.2 BP NUSD Educational Travel Program Contracts DRAFT
d. 1/15/2019 3312.2 AR NUSD Education Travel Program Contracts FOR DELETION
e. 1.15. 2019 3311.1 AR NUSD Uniform Public Construction Cost Accounting Procedures DRAFT
f. 1.15.2019 3311 AR NUSD Bids DRAFT
16.o. Approval to file Notice of Completion (NOC) for the Re-Roof Project at San Ramon ES
Rationale:
Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to file a NOC for the re-roof project at San Ramon ES.

Background

On January 16, 2018, the Board approved award of the re-roof project at San Ramon ES to Andy’s Roofing Co., Inc in the amount of $1,889,212.  During project work, additional work was identified as well as some deductive work that resulted in 3 Change Orders (CO).  The Board approved CO#1 for $84,585.01 on August 7, 2018, CO#2 for $43,601.64 on October 16, 2018, and CO#3 for ($269,359.80) on December 18, 2018.  The final project total is $1,748,038.85, with a $163,545.81 credit for unneeded skylight framing work in dispute.  The total project amount may increase slightly depending on the outcome of the dispute.

The re-roof work at San Ramon ES was completed on November 2, 2018.

Funding Source/Cost

N/A

Recommendation

The Superintendent and staff recommend Board approval to file a NOC for the re-roof project at San Ramon ES.


 
Attachments:
1.15.2019 NOC ARC San Ramon Re-Roof 22-305
16.p. Authorization To Conduct Request for Proposal (RFP) Process for Security Consultant Services
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval for staff to conduct an RFP process for security consultant services.

Background

On May 2, 2017, the Board approved Phase 1 projects for Measure G.  One of the approved projects was to update security at school sites, which included enhanced surveillance and a physical security review.  In order to identify and design needed security upgrades for both surveillance and physical security across all school sites, staff needs to create a pool of qualified security firms/consultants.  To properly develop a candidate pool, staff, along with Greystone West, will conduct an RFP process to develop a list of qualified firms/consultants.

After the process is completed, staff will make a recommendation of firm(s) for Board approval at a future Board meeting.

Funding Source/Cost

Fund 22/ (Advertising)

Recommendation

The Superintendent and staff recommend Board approval for staff to conduct an RFP process for security consultant services.



 
16.q. Resolution No. 17-2018/2019 – Approval of Annual Statement of Investment Policy
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Adopt Resolution No. 17-2018/2019 approving the Annual Statement of Investment Policy.

Background

In accordance with Government Code Section 53646, the attached Statement of Investment Policy is provided for review and approval. The Section states that the chief fiscal officer of a school district may annually render to the Governing Board a statement of investment policy that must be considered by the Governing Board at a public meeting.

The investment policy is presented as a resolution. It must be readopted every year in compliance with the above-cited Code. This annual adoption of the resolution allows the Board of Trustees the opportunity to modify the policy to meet the often fast-changing circumstances of financial markets and any changes to the laws regarding school investments. The attached policy has no material changes from last year’s policy.

Nearly all funds of the Novato Unified School District are invested with the Marin County Investment Pool. The investment of funds in the pool are reviewed and approved by both the County Treasury Oversight Committee as well as the Marin County Board of Supervisors in accordance with the Investment Policy attached.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend adoption of Resolution No. 17-2018/2019 approving the Annual Statement of Investment Policy.



 
Attachments:
1.15.19 Resolution 17-2018/2019 - Approval of Annual Statement of Investment Policy
16.r. Approval of Field Trip Requests of Overnight Field Trips and Trips Exceeding 100 Miles Per Board Policy 6153
16.r.1. NHS Boys Varsity Basketball Team Tournament Dec 27-29, 2018, Fort Bragg
Attachments:
011519 NHS Boys Varsity Basketball Team Tournament
16.r.2. SMHS Lenaea Drama Competition Feb 1-2, 2019
Attachments:
011519 SMHS Lenaea Drama Competition
16.s. Approve Disposal of Obsolete Property/Equipment
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete property/equipment belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete and/or non-repairable equipment, submitted by staff. District staff has declared that there is no associated value. 

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Estimated Cost

Not applicable.

Recommendation

The Superintendent and staff recommend the approval to dispose of obsolete property/equipment as declared. 



 
Attachments:
1.15.19 Disposal Lynwood (e)
16.t. Ratify Warrant Register for Warrants Issued December 14, 2018 Through January 10, 2019
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of warrants from December 14, 2018 through January 10, 2019.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued December 14, 2018 through January 10, 2019. The warrant register includes vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of warrants issued December 14, 2018 through January 10, 2019 as presented.

 



 
Attachments:
1.15.19 Warrants
17. ADJOURNMENT - 10:00 p.m.
17.a. The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. No new item of business, except the consent agenda, will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend
18. FUTURE BOARD MEETINGS
Rationale:
  • January 29, 2019 Regular Meeting 6:00 p.m. District Education Center
  • February 2, 2019 Board Retreat 9:00 a.m. District Education Center


All district meetings are open to the public. The public is encouraged to attend. The Board of Trustees meets regularly on the first and third Tuesdays of each month at 6:00 p.m. Closed Session and 7:00 p.m. Open Session unless noted otherwise.


 
19. AFFIDAVIT OF POSTING
Rationale:
AFFIDAVIT OF POSTING

I, Sally Carbonaro, certify that on Friday, January 11, 2019, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________





 
20. MEETING PROCEDURES
Rationale:

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.


 

Published: January 11, 2019, 1:57 PM

The resubmit was successful.