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REGULAR Meeting of the Board of Trustees
Novato USD
December 04, 2018 7:00PM
Novato Education Center - 1015 Seventh Street, Novato, CA 94945

1. CALL TO ORDER AND ROLL CALL - 6:30 p.m.
2. CLOSED SESSION AGENDA
3. CLOSED SESSION ANNOUNCEMENT/RECESS TO CLOSED SESSION - 6:32 p.m.
3.a. ANNOUNCEMENT: Prior to adjourning into closed session, a representative of the legislative body must orally announce items to be discussed. Individuals may address the Board on these items of the agenda.
3.b. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54957 and §54957.6: Conference with Labor Negotiators (Kris Cosca, Deputy Superintendent, Human Resources & Strategic Development) Employees Organization: Novato Federation of Teachers (NFT)
3.c. With respect to every item of business to be discussed in closed session pursuant to Gov Code §54956.9: Conference with Legal Counsel – Pending Litigation: Coalition to Save San Marin v. Novato Unified School District, Marin County Superior Court Case No. CIV 1702295
4. PUBLIC COMMENT ON CLOSED SESSION AGENDA
5. CALL TO ORDER AND ROLL CALL - 7:00 p.m.
5.a. Pledge of Allegiance
6. ANNOUNCEMENT OF REPORTABLE ACTION/CLOSED SESSION - 7:02 p.m.
6.a. Board Action in closed session must be reported in open session
7. APPROVAL OF AGENDA - 7:04 p.m.
8. RECOGNITION OF RETIRING BOARD MEMBER
9. OATH OF OFFICE TO NEW BOARD MEMBER
10. ANNUAL REORGANIZATION OF THE BOARD: 7:15 p.m.
10.a. The Board President takes nominations for a new Board President.
10.b. The Board President calls for a motion to elect a new Board President.
10.c. The new Board President takes nominations for Board Clerk/Vice President.
10.d. The new Board President calls for a motion to elect a new Board Clerk/Vice President.
10.e. The new Board President calls for a motion to confirm the Trustee Representative to the Marin County School Board Association Board of Directors.
11. PUBLIC COMMENT ON CONSENT AGENDA - 7:34 p.m.
11.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
12. APPROVAL OF CONSENT AGENDA - 7:36 p.m.
12.a. All Consent items approved by a single action
13. STUDENT PRESENTATIONS 7:38 p.m.
13.a. Novato High School Student Presentation
Attachments:
Wellness Subcommittee NHS
14. ANNOUNCEMENTS: BOARD AND SUPERINTENDENT 7:45 p.m.
15. NON-AGENDA PUBLIC COMMENT
15.a. Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.
16. DISCUSSION/ACTION - 8:00 P.M.
16.a. Final District Priorities and Goals for 2018-2019 Was edited within 0 hours of the Meeting
Rationale:

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

All!!      

BACKGROUND

In June I brought our initial draft of our 2018-19 District Goals and Priorities to the Board for your review.  In September we reviewed our “almost final” draft of goals, but we were waiting for data from the California Department of Education to put specific targeted numbers into our Equity Goals and Student Success Goals. (We were missing 2017-18 data on our A-G Completion rate, suspension data for our special education and African American students, and ELPAC scores for our English Learners).  We now have the final numbers from 2017-18 for our final goals for 2018-19 year for Board approval.

The other changes you will see include the following:

  • Student Success:  The addition of the development of a plan to implement the Multi-Tiered System of Support (MTSS), which focuses on aligning initiatives and resources within an educational organization to address the needs of all students. It is an integrated, comprehensive framework that aligns academic, behavioral, and social-emotional learning in a fully integrated system of support for the benefit of all students. MTSS offers the potential to create systematic change through intentional integration of services and supports to quickly identify and meet the needs of all students. Currently we have a grant to pilot MTSS at Lu Sutton and Lynwood.
  • Staff Success:  Ensuring all teachers are trained on our Suicide Prevention and Post-vention Protocols, as well as the new Student Threat Assessment Protocols and Procedures that are currently being developed
  • Community Engagement:  Ensuring we have a Student Threat Assessment Plan in Place for next year, and that we educate our parents, staff and students about the new procedures.

OBJECTIVE

To provide the Board with our final 2018-19 NUSD goals.

FUNDING SOURCE/COST

Budgets for each goal are not included.

RECOMMENDATION

The Superintendent and staff ask for Board approval of our final district priorities and goals. 




 
Attachments:
2018-19 Final District Goals
16.b. Final Equity Imperative: 2018-2019Was edited within 0 hours of the Meeting
Rationale:

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

EQUITY

BACKGROUND

In the 2014-15 school year, a small group of administrators attended the Leading for Equity three-day institute offered by the National Equity Project, which served as a catalyst for not only self-reflection but as a springboard for action.  In the 2015-16 school year, all district administrators attended the Leading For Equity Institute, along with most Board of Trustees and some teachers.  Equity was adopted as a district priority, and we continued our work with NEP to provide coaching to our secondary principals and began to set equity goals.  In addition, an Equity Design Team began work to determine how to push our equity work into action, and looked at policies, programs and structures. 

The Equity Design Team began work on an “Equity Imperative” that would outline our beliefs and commitments, along with specific goals.  In 2016-17 we once again set district equity goals, expanded NEP coaching to all principals (and the superintendent), offered more Leading for Equity Institutes, transferred the Design Team work to the District Advisory Committee to expand input to more stakeholders, and meet to ensure our equity work is tied into the Graduate Profile, PBL and our performance assessments.

On January 17, 2017, the Board of Trustees approved our original Equity Imperative.  We have referred to this statement often since then, but the District Advisory Committee last year suggested we revise it and bring it to the Board annually with updated goals and strategies to make it more of a living document.  Since the spring of last year, district staff have been working closely with the NEP to revise the Equity Imperative which is now before you for consideration.  On September 17, 2018, we brought the initial draft to the Board for review and input; we now have the final draft that includes data from last year as well as our A-G goals for this year.

OBJECTIVE

To consider and approve the Final Equity Imperative, including the goals and strategies that we have identified to help us close the Opportunity Gap.

The major changes to the document include the following:

Equity Definition:  An equity definition which was taken from Policy Link in Oakland defines equity for us as “just and fair inclusion into a society in which all can participate, prosper and reach their full potential.”

Call to Action, Challenge and Commitment:  We also edited and shortened each of these sections, and we hope this results in more focused and powerful statements about how we view equity.  Most importantly, we have expanded our focus from just targeting our Latino students to including race, class, special education and English Learners.  Initially we had many discussions about the need to focus on race, as it unfortunately still remains the single most important determinant of student success.  However, we know that there are other groups of students that are subject to exclusion and who need access and support to succeed in our educational system, which include these other groups above.  Last year I met with parents from each of these groups above who were wondering why they were not included in our Equity Imperative.  In addition, the State of California includes these groups in the California Dashboard, so it was crucial to include them in our declaration. 

2018-19 Targeted Goals:  Schools are currently working on finding ways for students to demonstrate their proficiency with our Graduate Profile skills, but these are not yet in place across our school system.  In the meantime, we have been using progress towards the A-G requirements as our target goals.  Our intention is to bring updated goals regarding progress towards the A-G requirements for the four groups mentioned above each year; data from 2017-18 school year has now been included in this final version.

Targeted Strategies:  The other big change to this Equity Imperative is the inclusion of 10 specific Targeted Strategies.  These have been carefully considered by staff and administration, and provide the backbone for how we will go about closing the Opportunity Gap.  These strategies will also be the foundation for our Local Control Accountability Plan (LCAP).  Equity is a broad topic, and we have used the four elements defined by the BELE (Building Equitable Learning Environments) Network that drive equity, which are students, Educators, Structures and Policies.

FUNDING SOURCE/COST

We have not attached the costs of each of these strategies, but these are included in our LCAP.  At our Board meeting on Auguset 21, the Board approved contracts with the National Equity Project of $75,000 and Epoch Education of $52,000, which are the two key partners that are helping us to move the Equity Imperative forward.

RECOMMENDATION

The Superintendent and staff recommend the Board of Trustees approves the Final 2018-19 Equity Imperative.




 
Attachments:
Equity Imperative Final
17. STAFF REPORTS - 8:30 p.m.
17.a. Dashboard DataWas edited within 0 hours of the Meeting
Rationale:

Amie Carter, Assistant Superintendent, Student Success

BOARD PRIORITY/GOAL

All

BACKGROUND

California School Dashboard Background

The NUSD Dashboard contains reports that display the performance of NUSD, our schools, and student groups on a set of state and local measures to assist in identifying strengths, challenges, and areas in need of improvement.

California's accountability system is based on multiple measures that assess how NUSD and it’s schools are meeting the needs of their students. 

The Dashboard is a powerful online tool to help districts and schools identify strengths and weaknesses and pinpoint student groups that may be struggling. It reports performance and progress on both state and local measures:

State measures apply to all districts, schools, and student groups and are based on data that is collected consistently across the state. Local measures apply at the district and charter school level and are based on data collected at the local level.

The state and local measures are drawn from the ten priority areas of the Local Control Funding Formula (LCFF), which was passed in

Priority Area

State Indicator

Local Indicator

Priority 1: Basic Services and Conditions at schools

N/A

Text books availability, adequate facilities, and correctly assigned teachers

Priority 2: Implementation of State Academic Standards

N/A

Annually report on progress in implementing the standards for all content areas

Priority 3: Parent Engagement

N/A

Annually report progress toward: (1) seeking input from parents/guardians in decision making; and (2) promoting parental participation in programs

Priority 4: Student Achievement

  • Academic Performance (Grades 3–8 and Grade 11)

  • English Learner Progress

N/A

Priority 5: Student Engagement

  • Graduation Rate
  • Chronic Absenteeism

N/A

Priority 6: School Climate

Suspension Rate

Administer a Local Climate Survey every other year

Priority 7: Access to a Broad Course of Study


Annually report progress on the extent students have access to, and are enrolled in, a broad course of study.

Priority 8: Outcomes in a Broad Course of Study

College and Career

N/A

On the Dashboard, a school's, LEA's, or student group's performance on a state measure is graphically displayed by a gauge, that is broken into five different colored segments, to represent the five levels of performance. An arrow points to the color that that corresponds to the performance for that measure. There are five analog gauge meters used on the California School Dashboard. Each gauge meter is a half-circle dial that has 5 segments. Each segment represents a different performance level. The colors read from top to bottom: Blue, Green, Yellow, Orange, and Red. Blue represents the highest performance level while Red represents the lowest performance level. A needle indicates the performance level for the measure. (cde.org)

A tutorial on Dashboard Measurements is available at:

 https://www.youtube.com/watch?v=DSgr84y4oHo&feature=youtu.be

Data will be available on:  https://www.caschooldashboard.org/#/Home

This report will review the Dashboard data for the board.  This data is embargoed until December 3, 2018.

OBJECTIVE

To consider and accpet the report reviewing the Dashboard performance outcomes reported for 2017-18.

FUNDING SOURCE/COST

All LCFF funding is dedicated to these priority areas.

RECOMMENDATION

The Assistant Superintendent and staff recommend the Board of Trustees accept the report on the Dashboard Performance Outcomes.







 
Attachments:
Board Presentation State Indicators 2018
17.b. Competency/Proficiency Based Learning
Rationale:

Jen Larson, Director, Student Success

OBJECTIVE

To inform the Board of Trustees about the purpose and benefits of proficiency based education and Novato Unified School District’s long term plan for implementation.

BACKGROUND

What is Competency (Proficiency) Based Learning?

Proficiency Based Learning is defined as a system of instruction, assessment, grading, and academic reporting that are based on students demonstrating mastery of concepts and skills they are expected to learn as they progress through their education.  “In public schools, proficiency-based systems use state learning standards to determine academic expectations and define “proficiency” in a given course, subject area, or grade level. The general goal of proficiency-based learning is to ensure that students are acquiring the knowledge and skills that are deemed to be essential to success in school, higher education, careers, and adult life. “(Great School Partnership, 2016)"

Proficiency Based learning includes:

  1. Students advance upon demonstrated mastery
  2. Competencies include explicit, measurable, transferable learning objectives that empower students
  3. Assessment is meaningful and a positive learning experience for students
  4. Students receive rapid, differentiated support based on their individual learning needs
  5. Learning outcomes emphasize competencies that include application and creating of knowledge along with the development of important skills and dispositions

What are the benefits of Proficiency Based Learning? (teachers and students???)

  • Increased student engagement
  • Differentiated learning
  • Personalization
  • Closing the achievement gap
  • Rigorous educational experience
  • Consistency from school to school, grade to grade
  • Clearly articulated learning objectives and evidence of mastery
  • Timely and ongoing feedback

Novato Unified School District’s Journey (2010-2018)

The Common Core State Standards (CCSS) adopted in 2010 emphasized the development of competencies and skills that are imperative for students to master in order to be college and/or career ready. Rather that retaining and replicating information, students are required to think critically, access and analyze sources, apply their knowledge and ideas, and use their understanding of the world to innovate and create. This transition called for a shift not only in material, but in instruction models, classroom environment, and interaction/relationships within the school community.

NUSD has made great strides over the past eight years, from the adoption of CCSS aligned curriculum to the implementation of instructional strategies that offer engagement, real-life experiences, critical thinking, authentic learning, and differentiation. With these tools, materials, and methods in place, our district is currently in the process of creating common learning expectations that are horizontally and vertically articulated.

In 2016, a team of math teachers attended the Sound Grading Conference in Portland, Oregon. This sparked an interest in looking closely at our current assessment and grading practices. Since then, multiple teams of teachers and administrators have attended this or similar workshops and returned with a similar desire to move in the direction of proficiency based grading. The core of a meaningful proficiency based system must include common learning targets, a deep understanding of the learning expectations, a common definition of proficiency, and meaningful assessment tools that include regular and timely feedback for student growth.

While several teams of teachers began this work prior to this year, it is imperative that we have district-wide understanding and agreements about what our priorities are for learning outcomes. The professional development plan for 2018-2019 has been designed to bring district wide teams together to engage in this important next step guided by the research and methods outlined by the Marzano Research Group. Our elementary school teams are additionally supported by Kelli Leavell with Making a Difference Consulting through their P3 Grant. Elementary and secondary staffs are tackling this at different paces and in a progression that best meets their needs. The planned process for each is as follows:

Secondary:

  • Deconstruction of Standards
  • Creation of Learning Targets (Student Friendly “I can” Statements)
  • Prioritization of Standards/Learning Targets
  • Establishment of Essential Standards/Learning Targets
  • Development of Common Proficiency Scales
  • Development of Common Assessments
  • Participation in Calibration Workshops to ensure Common Understanding/Expectations of Proficiency Scales

Elementary:

  • Identification of essential standards
  • Creation of Learning Targets (Student Friendly “I can” Statements)
  • Development of Common Proficiency Scales
  • Development of Common Assessments
  • Participation in Calibration Workshops to ensure Common Understanding/Expectations of Proficiency Scales

Novato Unified School District’s VISION 2023 (2018-2023): By 2023, all students will demonstrate standards- based proficiency of the Graduate Profile which include the 6 Cs and content based mastery.

2018-2019:      Learning targets established for each grade level in all content areas

                        District/school teams work with Marzano Research Group to guide work

                        New elementary school report card adopted

                        Middle school digital portfolios introduced

                        Elementary teachers introduced to Data Matters

2019-2020:      Proficiency Scales developed for each learning target

Common assessments created and piloted

New elementary school report card implemented

Elementary student led conferences implemented (5th Grade)

Middle school digital portfolios implemented (8th Grade)

High school Graduate Profile defense introduced (12th Grade)

Secondary teachers introduced to Data Matters

2020-2021:      Common assessments implemented in all content areas

                        Secondary schools begin to explore proficiency based reporting systems

                        First group of seniors participate in the Graduate Profile defense

                        NUSD high schools no longer identified as ranking high schools

The recognition of “Distinguished Students” will replace the recognition of

“Valedictorian” and “Salutatorian”

2021-2022       Secondary schools pilot proficiency based reporting system(s)

2022-2023       New secondary school report system adopted and implemented

Full implementations of all components

Reflection and refinement

RECOMMENDATION

The Superintendent and staff recommend continued support for Novato Unified School District’s movement towards proficiency based learning.

















 
Attachments:
Criteria for Prioritized Standards
Proficiency Scale Template
Standards Based Proficiency Progression
17.c. Teacher Retention Data
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Provide the Board with information regarding teacher retention data from 2013-2018 for Novato Unified School District (NUSD).

Background

Teacher retention is critical to any school district; NUSD is not different. With this in mind, teacher retention data is tracked annually. Staff will review teacher retention data from 2013-2018 and discuss efforts to increase teacher retention.

Please see attached documents for complete details.

 
Attachments:
Teacher Retention Data 12.4.18
Teacher Retention Data PPT 12.4.18
17.d. Student Retention Data
Rationale:

Leslie Benjamin, Director, Communications & Community Engagement

Objective

To share information on students who did not continue with the Novato Unified School District in the 2018-19 school year.

Background

Each year there are a number of students who do not return to the Novato Unified School District.  For the past two years (2017-18 and 2016-17 school years) we surveyed all students who did not return and the year before (2015-16 school year) we conducted a survey of 5th and 8th students who did not return to the District.  (Regarding the 2015-16 Survey, we were particularly interested in the transition from 5th to 6th grade and 8th to 9th grade.)

This year we surveyed all students who did not return to NUSD for the 2018-19 school year to give us a better idea of students not returning.  We sent an email with a survey link to 284 email addresses and received 107 responses, representing a 37.7% response rate.

Attached is a summary comparison of the 2015, 2016, 2017 and 2018 Surveys showing what schools students attended the year before and what school they are currently attending if more than 2 students had moved to that school.

Summary of 2018 Results

Below are some highlights of the 107 responses:

            36 or 33.6% indicated they had moved out of the area

    (reduction from 2017:  57 moved representing 46.7%)

            65 were from the elementary level

            72 were from the secondary level

            8th grade (37 students) was the grade level with the highest number

    of students who didn’t return to NUSD followed by Kindergarten

    (16 students), 4th and 6th grades (13 students each) and

    5th grade (12 students)

Increase in TK and K students not returning in 2018-19 (16 last year, 22 this year)

Some of the students at the elementary level are now attending:

Our Lady of Loretto                      6  (up from 1 each in 2017 & 2016)

Good Shepherd                                       5

Petaluma Public Schools                         7 (down from 9 in 2017)

Other Marin Public Schools         6 (down from 9 in 2017)

Students at the secondary level are now attending:

            Marin Catholic                         11

            Credo High School*                            7

            Good Shepherd                                  4

*Attendance at Credo High School in Rohnert Park is from 8th graders from Novato Charter School looking to continue the Waldorf inspired education.

 Some of the reasons given include (other than moving from the area):

Attending private school in area                     23

Lack of challenging curriculum                       15

Teaching staff                                     10

GATE at middle school                                    7

Math                                                                 6

Earlier this fall, it was noted there was an unusual drop in enrollment at San Jose Middle School.  Reviewing and comparing the students not returning to the middle schools and also students not returning from the feeder schools into the middle schools, it appears there was a decrease in the number of students leaving NUSD from the feeder schools and middle schools compared to prior years.  (Data based on annual survey.)

Students not returning to NUSD from the Middle Schools


2016

2017

2018

San Jose

29

31

22

Sinaloa

18

33

33

Totals

47

64

55

5th grade students not returning for NUSD middle school


2016

2017

2018

San Jose

--

7

5

Sinaloa

--

13

6

Totals

20

11


Next Steps:

It appears that NUSD is consistently losing students between the 8th and 9th grade as well as some leaving once they’ve entered middle school.  However, NUSD currently has 76 interdistrict transfers:  73 to the MSA program at Novato High and 4 to the STEM program at San Marin. This year also saw an increase in students not returning after Kindergarten.

In addition to the 2018-19 Priorities and Goals, some of the actions NUSD will take includes:

  • Discuss with high school principals the outreach to 8th graders
  • Discuss outreach to local preschools with elementary principals
  • Get Focused Stay Focused! for all Freshmen
  • Continue to develop pathways at both high schools:
    • San Marin:STEM, Academies
    • Novato High: MSA, North Bay Innovation School
  • Continue to develop a stronger and deeper relationship with the College of Marin

Areas to address further include:

  • YouthTruth Survey to be given to students, staff and parents to obtain specific information on student engagement and rigor and compare findings to 2017
  • Continue to increase advanced placement courses and offerings
  • Continue to develop curricular pathways

Attachments:

            Student Retention Data – Survey Summary 11-19-18 (3 pages)

            October 2018 Non-Returning Student Survey









 
Attachments:
Oct 2018 Survey Results
Student Retention Data Survey Summary
Student Retention Presentation
18. CONSENT: All items approved by a single action - 9:30 p.m.
18.a. Minutes of the Regular Meeting of October 30, 2018
Attachments:
103018 Special Meeting Minutes
18.b. Minutes of the Regular Meeting of November 6, 2018
Attachments:
110618 Meeting Minutes
18.c. Minutes of the Special Joint Meeting of November 13, 2018
Attachments:
110618 Meeting Minutes
18.d. Approval of Memorandum of Understanding (MOU) for Community Action Marin/Marin Head Start and Lynwood Elementary School
Rationale:

Amie Carter, Assistant Superintendent Student Success

BOARD GOAL

Student Success

Staff Success

Community Engagement

Equity

OBJECTIVE

To present for approval the MOU from Community Action Marin/Marin Head Start for Lynwood Elementary to the Board of Trustees.

BACKGROUND

Both Lynwood and Marin Head Start serve children and families by providing early childhood education, adult education, and parenting activities.

The agreement between Lynwood and Marin Head Start is intended to define the programming and staffing for Lynwood and define the shared use of the modular building located at Lynwood Elementary.

FUNDING SOURCE/COST

$81,445 funding grant from Marin Community Foundation.

RECOMMENDATION

The Superintendent and staff recommend the approval of the MOU from Community Action Marin/Marin Head Start for Lynwood Elementary.



 
Attachments:
Lynwood MCF Budget 2018-19
Memorandum of Understanding: Lynwood & Head Start
18.e. Review and Approve Revised Board Bylaw 9110 – Terms Of Office
Rationale:

Jim Hogeboom, Superintendent

Board Priority/Goal

Student Success

Objective

To review and approve revised Board Bylaw 9110 – Terms of Office.

Background

The Board Bylaw 9110 – Terms Of Office has been undated according to CSBA guidelines and is being presented for the approval of required changes and revisions.

BB 9110 - Terms of Office

(BB revised)

(Most recent CSBA update 10/2018; last NUSD update 05/2008))

Bylaw updated to reflect NEW LAW (AB 2449) which changes the commencement of the term of office of board members from the first Friday in December following their election to the second Friday in December. Bylaw also provides that, if the district chooses or is required to consolidate its board elections with the local municipal or state primary or general elections, elections could occur in even-numbered years and the term of incumbent board members would be extended to align with the next election.

Funding Source/Cost

N/A

Recommendation

The Superintendent recommends approval of revised Board Bylaw 9110 – Terms Of Office.



 
Attachments:
BB 9110 - Terms Of Office
18.f. Approve Student Teaching Agreement with the University of Nevada
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of the student teaching agreement with the University of Nevada, Reno.

Background

Pursuant to the provision of Education Code §11006 the governing board of any school district is authorized to enter into agreements with a state college, the University of California, or any other university or college accredited by the State Board of Education as a teacher education institution to provide teaching experience through practice teaching to students enrolled in teacher training curricula of such institutions.

Novato Unified School District has provided teaching experience through practice teaching in schools and classes of the District under direct supervision and instruction of such employees of the District for many years.

Funding Source/Estimated Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the student teaching agreement with the University of Nevada, Reno.

 
Attachments:
Student Teacher - University of Nevada
18.g. Review and Approve Updated Human Resources Related Board Policies and Administrative Regulations (11)
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board approval of eleven (11) updated Human Resources related Board Policies and/or Administrative Regulations.

Background

Eleven (11) Human Resources related Board Policies (BP) and/or Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines and are being presented for review and approval.

1. AR 4032 Reasonable Accommodation

AR Revised. Most recent CSBA update 12/2015; last NUSD update 12/2010

Regulation updated to include minor revisions that reflect Government Code 12940, as amended by AB 987 (Ch. 122, Statutes of 2015) and to revise the designation of coordinator for nondiscrimination in employment from BP 4030 to AR 4030.

2. BP 4111/4211/4311 Recruitment and Selection

BP Revised. Most recent CSBA update 3/2018; last NUSD update 6/2017

Policy updated to expand discussion of possible recruitment incentives, including subsidized housing programs for teachers and other employees and NEW LAW (AB 99) which establishes the California Educator Development grant program to assist districts with attracting and supporting the preparation and continued learning of teachers, principals, and other school leaders. Policy also reflects NEW LAW (AB 168) which prohibits districts from seeking salary history information about an applicant and from relying on salary history information as a factor in determining whether to offer employment or the salary to offer an applicant, unless the salary information is disclosable under state or federal law or the applicant voluntarily discloses the information without prompting.

3. BP 4111.2/4211.2/4311.2 Legal Status Requirement

BP Revised. Most recent CSBA update 3/2009; last NUSD update 5/2009

Policy revised to reflect compliance with the U.S. Citizenship and Immigration Services Form I-9 (8 CFR 274a.1), which lists documents that are acceptable as evidence of identity and/or employment authorization. In accordance with the instructions on Form I-9, the district cannot specify which document(s) an employee may present to establish identity and employment authorization. In order to ensure compliance with the Americans with Disabilities Act, employers may need to provide assistance in completing Form I-9 to individuals who need accommodation, such as those individuals who cannot read, write, or who need the form translated.

4. AR 4111.2/4211.2/4311.2 Legal Status Requirement

AR Revised. Most recent CSBA update 3/2009; last NUSD update 5/2009

Regulation revised to reflect compliance with the U.S. Citizenship and Immigration Services Form I-9 (8 CFR 274a.1), which lists documents that are acceptable as evidence of identity and/or employment authorization. In accordance with the instructions on Form I-9, the district cannot specify which document(s) an employee may present to establish identity and employment authorization. In order to ensure compliance with the Americans with Disabilities Act, employers may need to provide assistance in completing Form I-9 to individuals who need accommodation, such as those individuals who cannot read, write, or who need the form translated.

5. AR 4112 Appointment and Conditions of Employment

AR Revised. Most recent CSBA update 5/2016; last NUSD update 8/2008

Regulation updated to include minor changes that reflect repeal of 20 USG 6319 pursuant to the Every Student Succeeds Act (P.L. 114-95).

6. AR 4112.6/4212.6/4312.6 Personnel Files

AR Revised. Most recent CSBA update 3/2016; last NUSD update 11/2012

Regulation updated to include a minor revision for new subhead and new paragraph to reflect Education Code 44939.5, as amended by AB 1542 (Ch. 59, Statutes of 2015).

7. AR 4112.61/4212.61/4312.61 Employment References

AR Revised. Most recent CSBA update 7/2017; last NUSD update 8/2008

Regulation updated to more directly reflect state law regarding the authority of employers to communicate certain information about current or former employees to prospective employers.

8. BP 4112.9/4212.9/4312.9 Employee Notifications

BP Revised. Most recent CSBA update 7/2012; last NUSD update 11/2012

Policy updated to include minor revisions and required legal notification updates.

9. BP 4119.11/4219.11/4319.11 Sexual Harassment

BP Revised. Most recent CSBA update 3/2018; last NUSD update 6/2017

Policy updated to provide a strong statement of the Board’s commitment to provide a safe work environment that is free of sexual harassment and intimidation and to align the process for filing complaints of sexual harassment with AR 4030 – Nondiscrimination in Employment.

10. AR 4119.11/4219.11/4319.11 Sexual Harassment

AR Revised. Most recent CSBA update 3/2018; last NUSD update 6/2017

Regulation updated to reflect NEW LAW (SB 396) which requires districts to post a Department of Fair Employment and Housing poster on transgender rights and, if the district has 50 or more employees, to provide training to supervisors regarding harassment based on gender identity, gender expression, and sexual orientation.

11. BP 4119.21/4219.21/4319.21 Professional Standards

BP Revised. Most recent CSBA update 12/2017; last NUSD update 11/2012

Policy updated to reflect NEW LAW (AB 500) which requires any district that has an employee code of conduct addressing employee interactions with students to post that section of its code of conduct on each school's website (or on the district website if a school does not maintain one) and to provide it to parents/guardians at the beginning of the school year.

Funding Source/Estimated Cost

N/A

Recommendation

The Superintendent and staff recommend approval of eleven (11) updated Human Resources related Board Policies and/or Administrative Regulations.

 
Attachments:
01. 4032 AR
02. 4111 BP
03. 4111.2 BP
04. 4111.2 AR
05. 4112 AR
06. 4112.6 AR
07. 4112.61 AR
08. 4112.9 BP
09. 4119.11 BP
10. 4119.11 AR
11. 4119.21 BP
18.h. Review and Approve Business and Operations Related Board Policy and Administrative Regulation Updates (8)
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of eight (8) Business and Operations related Board Policy and Administrative Regulations updates.

Background

Eight (8) Business and Operations related Board Policies (BP) and Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines.  They are all presented for review and approval of the required revisions, additions and deletions.

a.      AR 3230 Federal Grant Funds  

(most recent CSBA update 03/2018; last NUSD revision 06/2017)  

Regulation updated to clarify that any federal formula or discretionary grant funds awarded to the district, including a federally funded child nutrition program according to NEW LAW (SB 544), must comply with the federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Regulation also reflects NEW FEDERAL REGULATION (82 Fed. Reg. 22609) which delays, until July 1, 2018, the date by which districts must comply with the procurement standards in the Uniform Guidance.

b.      BP 3280 Sale or Lease of District Property

(most recent CSBA update 10/2017; last NUSD revision 12/2010)

Policy updated to delete the requirement to first offer surplus property to a charter school with at least 80 students. Material regarding the appointment of the district advisory committee expanded to specify the circumstances under which the district is not required to appoint a committee, including the exception for the sale, lease, or rental of excess property to be used for teacher or other employee housing pursuant to NEW LAW (AB 1157, 2017). Policy expands section on "Use of Proceeds" to reflect additional legal requirements, and deletes the authority (repealed) to use the proceeds from the sale of surplus property for any one-time general fund purpose provided that the district adopted a plan and made certain certifications to the State Allocation Board. ) 

Policy updated to reflect NEW LAW (AB 86, 2013) which requires districts to first offer to sell surplus district property to a charter school that projects an in-district average daily attendance of at least 80 students, has requested to be notified of surplus property to be offered for sale or lease, and intends to use the property exclusively to provide instruction or instructional support. Policy also reflects NEW LAW (AB 308, 2013) which authorizes the State Allocation Board, under specified conditions, to reclaim funds from districts selling any property purchased, constructed, or modernized within the previous 10 years with funds received from a state school facilities funding program.

c.       AR 3514.2 Integrated Pest Management

(Most recent CSBA update 3/2018; last NUSD revision 1/2018)

Regulation updated to clarify the applicability of integrated pest management requirements to child care facilities, delete an outdated date by which the annual training requirement became effective, and add requirement for pesticide-specific training. Regulation also reflects NEW STATE REGULATION (Register 2017, No. 45) which prohibits growers from making certain agricultural pesticide applications within one-quarter mile of a school site between 6:00 a.m. and 6:00 p.m. on weekdays and requires such growers to annually notify the principal regarding pesticides it expects to use during the year.

d.      BP 7110 Facilities Master Plan

(Most recent CSBA update 3/2012; last NUSD revision 9/2008)

Policy updated to add (1) role of Board in approving the facilities master plan, (2) regular review and updating of the plan, (3) plan components, (4) a list of minimum general standards for school facilities, (5) other applicable standards including green building standards and the Americans with Disabilities Act, and (6) consideration of joint use of facilities.

e.       AR 7111 Evaluating Existing Buildings

(Most recent CSBA update 03/2016; last NUSD update 9/2008)

Regulation updated to address "Structural Safety," and delete legal cite to Education Code 17292

f.        BP 7160 Charter School Facilities

(most recent CSBA update 3/2012; last NUSD revision 9/2008)

Updated policy adds philosophical statement, requirement that proposed charter school facilities be addressed in the charter petition, applicable building standards, and state funding programs for charter school facilities. Policy also more directly reflects law re: Proposition 39 requirement for districts to provide furnished, equipped, reasonably equivalent facilities to charter schools. 

g.       AR 7160 Charter School Facilities

(most recent CSBA update 3/2012; Last NUSD revision 9/2008)

Updated, reorganized regulation adds definitions of "reasonably equivalent facilities" and "conversion school" and reflects NEW COURT DECISION addressing consideration of all nonteaching space and overall size in determining reasonable equivalence.

h.      AR 3516.3 Earthquake Emergency Procedure System

(most recent CSBA update 7/2016; Last NUSD revision 9/2008)

 Updated, reorganized regulation reflects Government Code 8607, which requires districts to be prepared to respond to emergencies using the Standardized Emergency Management System (SEMS). By Executive Order, the Governor has required each local agency to integrate the National Incident Management System with its SEMS.  Regulation also adds name change of the California Emergency Management Agency to the California Governor's Office of Emergency Services.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the above eight (8) Business and Operations related Board Policy and Administrative Regulation updates.

 

 



 
Attachments:
a. 3230 AR NUSD Federal Grant Funds DRAFT
b. 3280 BP NUSD Sale or Lease of District Owned Real Property DRAFT
c. 3514.2 AR NUSD Integrated Pest Management DRAFT
d. 7110 BP NUSD Facilities Master Plan DRAFT
e. 7111 AR NUSD Evaluating Existing Buildings DRAFT
f. 7160 BP NUSD Charter School Facilities DRAFT
g. 7160 AR NUSD Charter School Facilities DRAFT
h. 3516.3 AR NUSD Earthquake Emergency Procedure System DRAFT
18.i. Review and Approve Business and Operations Related Board Policy and Administrative Regulation Updates (4) and one Regulation Deletion (1)
Rationale:

Yancy Hawkins, Assistant Superintendent – Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of four (4) Business and Operations related Board Policy and Administrative Regulations updates, and one corresponding Regulation deletion (1).

Background

Four (4) Business and Operations related Board Policies (BP) and Administrative Regulations (AR) have been updated according to CSBA (California School Board Association) guidelines. One additional Administrative Regulation has been deleted and incorporated into the Board Policy update.  They are all presented for review and approval of the required revisions, additions and deletions.

a.      BP 3290 Gifts, Grants and Bequests  

(most recent CSBA update 10/2018; last NUSD revision 10/2014)  

Policy updated to add new section on "Online Fundraising" addressing considerations for approving a crowdfunding Internet platform to raise funds for district, school, or classroom projects or equipment. Policy also adds a prohibition against accepting any gift, grant, or bequest that promotes the use of non-nutritious foods or beverages and provides that any advertising used by a corporate sponsor meet the standards specified in BP 1325 - Advertising and Promotion.

b.      AR 3460 Financial Reports and Accountability

(most recent CSBA update 10/2018; last NUSD revision 10/2017)

Regulation updated to add new section on "Report on Expenditures of State Facilities Funds" reflecting state law, as amended by NEW LAW (AB 1808), which requires districts that receive state facilities funding under the Leroy F. Greene School Facilities Act to annually report a list of expenditures for completed facilities projects and conclude an audit within one year of project completion

c.       BP 3312.2  Educational Travel Program Contracts

d.      AR 3312.2 Educational Travel Program Contracts  FOR DELETION

(Most recent CSBA update 7/2018; last NUSD revision 9/2008)

Updated policy clarifies the board's responsibility to approve contracts for educational travel programs and adds contract components, formerly in AR.  

Regulation deleted and key concepts moved to BP.

e.      BP 1325 Advertising and Promotion

(Most recent CSBA update 12/2017; last NUSD revision 11/2013)

Policy updated to reflect NEW LAW (AB 841) which prohibits advertising of foods or beverages during the school day, including participation in a corporate incentive program that rewards students with free or discounted foods or beverages, unless the food or beverage complies with nutritional standards. Policy also clarifies court decisions regarding advertisements containing religious viewpoints.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the above four (4) Business and Operations related Board Policy and Administrative Regulation updates, and deletion of one Administrative Regulation (1).

 

 



 
Attachments:
a. 3290 BP NUSD Gifts, Grants Bequests DRAFT
b. 3460 AR NUSD Financial Reports and Accountability DRAFT
c. 3312.2 BP NUSD Educational Travel Program Contracts DRAFT
d. 3312.2 AR NUSD Educational Travel Program Contract FOR DELETION
e. 1325 BP NUSD Advertising and Promotion DRAFT
18.j. Approval to Award Addendum to Original Contract to Quattrocchi Kwok Architects (QKA) for Architectural Services for the Performing Arts Center (PAC) and STEM Building Projects at San Marin HS
Rationale:

Mike Woolard, Executive Director of Facilities

Board Priority/Goal

Student Success

Staff Success

Objective

To obtain Board approval to award an addendum to the original contract to QKA for architectural services for the PAC and STEM building projects at San Marin HS.

Background

On May 2, 2017, the Board approved the PAC and STEM building projects at San Marin HS as Phase 1 Measure G Bond projects. On June 20, 2017, the Board previously approved a contract with QKA for architectural services for a new STEM building and a renovated PAC facility. On April 24, 2018, the Board approved staff to pursue a new construction option for the PAC facility with an updated budget of $7,250,000. On June 19, 2018, the Board approved the schematic design for a new construction PAC, with a budget of $8,198,211. On September 4, 2018, the Board approved the combining of the STEM and PAC projects into a single project; and on September 18, 2018, the Board approved to use the Lease/Leaseback (LLB) contract mechanism for this new single project.

Given the increase in the scope of the project, change from a renovation project to new construction, and combining the projects under a LLB contract, staff recommends approval of this addendum to the original contract with QKA. The overall increase in cost is $138,729 for a new contract total of $396,754.

Funding Source/Cost

Fund 22/Increase of $138,729 

Recommendation

The Superintendent and staff recommend the Board approve the award of an addendum to the original contract to QKA for architectural services for the combined PAC and STEM building project at San Marin HS.





 
18.k. Personnel Actions of December 4, 2018
Rationale:

Kris Cosca, Deputy Superintendent - Human Resources & Strategic Development

 
Attachments:
Personnel Action Report 12.4.18 (revised)
18.l. Approval of Field Trip Requests of Overnight Field Trips and Trips Exceeding 100 Miles Per Board Policy 6153
18.l.1. MSA to Chapman University, Shakespeare Festival, Feb 14-17, 2019
Attachments:
MSA to Chapman University Shakespeare Festival, Feb 14-17, 2019
18.l.2. MSA ESU Shakespeare Competition Mar 2, 2019
Attachments:
MSA ESU Shakespeare Competition Mar 2, 2019
18.l.3. MSA LENAEA Theatre Festival, Feb 1-3, 2019
Attachments:
MSA Lenaea Theatre Festival Feb 1-3, 2019
18.l.4. MSA Mother Lode Drama Festival Apr 26-27, 2019
Attachments:
MSA Mother Lode Drama Festival Apr 26-27, 2019
18.m. Approve Gifts or Donations to the District per Board Policy 3290
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success / Community Involvement and Engagement

Objective

Approve gifts or donations in excess of $100 received by the District:

  1. Hamilton K-8 School                       Cash/$5,000

Background

The Governing Board may accept any bequest, grant or gift of money or property on behalf of the district. All gifts, grants and bequests shall become District property. Donors are encouraged to donate all gifts to the district rather than a particular school. At the Superintendent’s or designee’s discretion, a gift may be used at a particular school.

Gifts, grants, and bequests up to and including $100 shall be accepted or rejected by the district through acknowledgement by the Superintendent. All gifts, grants, and bequests in excess of $100 shall be forwarded to the Board with a recommendation by the Superintendent for acceptance or denial. The Board will make the final decision to accept or reject the gift, grant, or bequest.

Funding Source/Cost

Donation:   Hamilton K-8 School/$5,000    

Recommendation

The Superintendent and staff recommend approval of the gift(s) or donation(s) as listed.



 
18.n. Ratify Warrant Register for Warrants Issued November 3, 2018 Through November 29, 2018
Rationale:

Yancy Hawkins, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board ratification of warrants from November 3, 2018 through November 29, 2018.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued November 3, 2018 through November 29, 2018. The warrant register includes vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of warrants issued November 3, 2018 through November 29, 2018 as presented.

 



 
Attachments:
12.4.18 Warrants
19. ADJOURNMENT - 9:30 p.m.
19.a. The Board believes that late night meetings deter public participation, can affect the Board's decision-making ability, and can be a burden to staff. No new item of business, except the consent agenda, will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend
20. FUTURE BOARD MEETINGS
Rationale:
  • December 18, 2018 Regular Meeting 7:00 p.m. District Education Center
  • January 15, 2019 Regular Meeting 7:00 p.m. District Education Center


All district meetings are open to the public. The public is encouraged to attend. The Board of Trustees meets regularly on the first and third Tuesdays of each month at 6:00 p.m. Closed Session and 7:00 p.m. Open Session unless noted otherwise.



 
21. AFFIDAVIT OF POSTING
Rationale:
AFFIDAVIT OF POSTING

I, Sally Carbonaro, certify that on Friday, November 30, 2018, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________





 
22. MEETING PROCEDURES
Rationale:

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.

 

Published: November 30, 2018, 7:28 AM

The resubmit was successful.