Jim Hogeboom, Superintendent

OBJECTIVE

To provide the Board of Trustees with an update on district plans for the possible development of a Dual Immersion School at Lynwood Elementary School and revised timeline.

BACKGROUND

Since the 2014-15 school year, the district has been exploring the possibility of establishing a Dual Immersion (DI) School at Lynwood Elementary School.  Last year, NUSD staff visited several DI schools in the area, formed an exploratory committee and developed a timeline for when and how this might occur.  Lynwood Principal Rick Van Adelsberg, now retired, led a group that made a presentation to the Board last spring. 

Since that time, due to the advent of new board priorities, goals and action plans, the exploration of the Dual Immersion idea has been delayed as staff have not had the capacity to spend time on developing plans to move the idea forward. Over the mid-winter break, a team of 6 individuals attended a Dual Immersion 101 training sponsored by the San Diego County Office of Education.  Members of the team included a teacher (Melanie Guitierrez), parent (Miguel Garza), principal (Andy Cline), HR Assistant Superintendent (Kris Cosca), Superintendent (Jim Hogeboom), and a Board of Trustee (Tom Cooper).  This three day training, held at a middle school site and two elementary school sites that currently house DI programs, was informative and educational.  This report is an update on possible next steps along with a revised timeline that could see the start of a DI school in the 2018-19 school year.  See the attached Blueprint, Timeline and Questions for possible next steps.  The key components we recommend are:

• Hire as many qualified Bilingual Teachers as possible (Spring 2016)
• Continue visits to high quality DI programs in the area (Fall 2016)
• Form a DI Exploratory Committee (December 2016)
• Hold a School Board Study Session regarding Dual Immersion (Spring 2017)
• Explore staff and community interest in a DI School (Spring 2017)
• Ask for School Board approval to move forward (June of 2017)

Members of the team who visited the DI 101 training in San Diego will be present to give their perceptions of the programs we observed and thoughts on the establishment of a DI program at Lynwood.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Provide the Board of Trustees with an update on the Education Facilities Master Plan process.

Background

In December 2015, the Board of Trustees approved an agreement with WLC Architects to prepare a comprehensive Education Facilities Master Plan. Phase one of the development includes conducting a series of community meetings at each school site to fully understand each site’s current and immediate future needs, including the impact of 21^st Century learning on classrooms and learning spaces.

Two community meetings have been scheduled for each school site, and if necessary, a third meeting will be scheduled for secondary school sites. The first round of community meetings have already been held at each school site; round two begins March 8, 2016. Additionally, a first round of student meetings were held at all secondary school sites. To date, eighteen (18) meetings have been held, with attendance ranging from three (3) to twenty-five (25) participants.

Kevin MacQuarrie, Principal with WLC and lead architect on the project, is facilitating the community meetings. The first round of meetings began with a 20-minute presentation on 21^st learning spaces, followed by a discussion of wants and needs specific to each school site. Participants identified their wants and needs on post-it notes; these ideas were shared with the group and written on a board. Participants then individually ranked the listed projects with dots; the projects with the most dots were determined to be the projects most desired by the group.

Projects identified at most schools sites:

• Air Conditioning
• Classroom technology
• Flexible/Moveable furniture to support 21^st Century learning
• Security cameras/new PA systems
• Expanded or new multi-purpose room
• Change libraries into media centers
• Collaboration spaces
• Outdoor learning spaces
• Science labs
• Spaces for support services
• Redesign of administrative offices

Some school sites had specific needs/wants and are as follows:

• Olive – Move the office and make Olive Street the front entrance
• Lynwood – Relocate the Central Kitchen to a different location and create an office that has more visual to the school site
• San Jose – Expanded drama/ music classrooms
• Sinaloa – Area for presentation/ performing arts
• San Marin – STEM facilities and performing arts center
• Novato High School – performing arts center and athletic fields, classrooms

The next step in the process is to hold a second round of community meetings. The second round will report the findings of the first round back to the school site communities, and will include a cost estimate of the identified projects. Costs will include the cost of repairs and upgrades as identified by Greystone West and staff.

Staff has scheduled two off-site visits to see local schools that have modified or created new spaces for 21^st century learning; the dates are February 29 (elementary/middle sites) and March 2 (high school sites). Information has been provided to all school sites to encourage participation by parents, community members, teachers and administration.

Kevin MacQuarrie, of WLC Architects, will be present at the meeting to answer questions.

Jim Hogeboom, Superintendent

OBJECTIVE

To approve Barbara Owens (Tamalpais Union HSD) as the 2016 CSBA Delegate Assembly representative for Subregion 3-D (Marin County).

BACKGROUND

The Election Ballot for California School Boards Association (CSBA) 2016 Delegate Assembly must be post marked by Tuesday, March 15, 2016. The candidate for Subregion 3-D is Barbara Owens (Tamalpais Union HSD). Her Biological Sketch is attached. The Board of Trustees as a whole may cast one (1) vote for one vacancy. Delegates serve two-year terms beginning April 1, 2016 – March 31, 2018. If Trustees cast a majority vote in favor of a candidate, the official ballot will then be submitted on behalf of the Trustees. A copy of the ballot is attached.

Funding Source/Cost

N/A

Recommendation

Superintendent recommends approval of Barbara Owens (Tamalpais Union HSD) as the 2016 CSBA Delegate Assembly representative for Subregion 3-D (Marin County).

Ruthanne Bexton, Director of Elementary Curriculum & Instruction

Julia Kempkey, Director of Secondary Curriculum & Instruction

Objective

To present the 2015-2016 Single Plans for Student Achievement (SPSA) for Loma Verde Elementary School, and Novato High School to the Board of Trustees for approval.

Background

Schools operating programs funded through the Consolidated Application must submit a formal Single Plan for Student Achievement (SPSA) annually to the Board of Trustees for approval.  The previous plans were written for two years, 2014-2016, and have now been updated based on new data for the 2015-2016 school year.

All schools are continuing to focus on making academic gains for all students.

Each principal in collaboration with their Site Leadership Team, ELAC, staff and PTA have developed three goals, one in each of the following areas:

• English Language Arts
• Mathematics
• School Culture & Climate

The Loma Verde School and Novato High School Site Councils have established goals, actions/strategies, and plans for monitoring student progress that align with the goals of the District Local Control and Accountability Plan.  The school plans were developed with the intent to increase academic achievement of all students with specific focus on English Learners, socioeconomically disadvantaged and foster youths.

Loma Verde School with at least a 40% Title I eligible student population includes their 2014-2016 School-wide Program (SWP) evaluations.

Site Leadership Teams will monitor the Single Plan budgets and activities at their regularly scheduled meetings throughout the year—ensuring that expenditures focus on the activities and priorities outlined in the SPSA.

Funding Source/Cost

Local Control Supplemental Grant Funds, and other grants and categorical funds.

Recommendation

The Superintendent and staff recommend approval of the 2015-2016 Single Plans for Student Achievement (SPSA) for Loma Verde Elementary and Novato High Schools.

Jim Hogeboom, Superintendent
 

BOARD PRIORITY/GOAL

Staff Success:  Goal #9: “Implement strategies and structures to ensure we recruit, hire and retain the best candidates and provide ongoing support and training to our employees.”

OBJECTIVE

To seek approval for the job description for the Assistant Superintendent of Education Services.

BACKGROUND

On January 26, 2016, the Governing Board approved the reorganization of the Human Resources, Business, and Curriculum and Instruction departments including converting one director position within the department to an Assistant Superintendent of Education Services. It should be noted that this position previously existed in the district, but was reduced when the great recession hit and the district was forced to make extensive budget and personnel cuts.

FUNDING SOURCE/COST

Curriculum:  The overall cost of restoring the Assistant Superintendent of Education Services is approximately $20,000 (due to the elimination of a director level position.

RECOMMENDATION

The Superintendent and staff recommend the approval of the job description for the Assistant Superintendent of Education Services.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of Resolution 11-2015/2016, approval of California Government Code

4217.10 et seq. Resolution to enter into energy service contracts with SolarCity Corporation to provide electrical energy from solar photovoltaic systems.

Background

California Government Code section 4217.10 et seq. allows public agencies to develop energy conservation, cogeneration, and alternate energy supply sources at the facilities of public agencies if its governing body determines the purchase is in the best interests of the public agency at a regularly scheduled public hearing. In addition, the governing body must determine that the anticipated cost to the District for the energy generating facility under the “Energy Services Contract” will be less than the anticipated cost to the District of electrical energy costs that would have been consumed by the District in the absence of this purchase. California Government Code section 4217.10 et seq. does not require bidding; however, the District chose to use a competitive process anyway. 

Energy Services Contract

Staff recommends approval of energy service contracts in the form of a Power Purchase Agreement (PPA) and Performance Guarantee (PeGu) for the purchase of power generated from solar energy generation facilities at ten (10) school sites (“Energy Service Contract”) with SolarCity Corporation’s current financing partner (“Power Provider”), following a properly noticed public hearing pursuant to California Government Code section 4217.10 et seq. at the same meeting.

See March 1, 2016 Board Agenda item 16b.

Funding Source/Cost

NA

Recommendation

The Superintendent and staff recommend approval of Resolution 11-2015/2016, approval of California Government Code 4217.10 et seq. Resolution to enter into energy service contracts with SolarCity Corporation to provide electrical energy from solar photovoltaic systems.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the Energy Service Contracts with SolarCity Corporation to provide electrical energy from solar photovoltaic systems.

Background

At the December 8, 2015 Board meeting, staff provided an update regarding the procurement process for installing solar systems at District school sites utilizing parking structures and ground mounts.

The process included a Request for Proposal (RFP) being issued with proposals due January 26, 2016. At the February 2, 2016 Board meeting, SolarCity Corporation was selected as the firm to provide solar systems at District school sites, and staff was authorized to negotiate a Power Purchase Agreement (PPA).

The proposal, as submitted by SolarCity Corporation, provided for PV systems at twelve (12) school locations. Based on feedback from site principals, community members, staff and consultants, it was determined that ten (10) school sites would be selected at this time for PV installation.

Energy Services Contract

Staff recommends approval of energy service contracts in the form of a PPA and Performance Guarantee (PeGu) for the purchase of power generated from solar energy generation facilities at ten (10) school sites (“Energy Service Contract”) with SolarCity Corporation’s current financing partner (“Power Provider”) following a properly noticed public hearing pursuant to California Government Code section 4217.10 et seq. at the same meeting.

California Government Code section 4217.10 et seq. allows public agencies to develop energy conservation, cogeneration, and alternate energy supply sources at the facilities of public agencies if its governing body determines the purchase is in the best interests of the public agency at a regularly scheduled public hearing. In addition, the governing body must determine that the anticipated cost to the District for the energy generating facility under the “Energy Services Contract” will be less than the anticipated cost to the District of electrical energy costs that would have been consumed by the District in the absence of this purchase. California Government Code section 4217.10 et seq. does not require bidding; however, the District chose to use a competitive process anyway. 

Resolution 11-2015/2016 was presented to the Board of Trustees for approval, March 1, 2016, see agenda item 16a.

A summary of the key terms of the PPA is as follows:

• Design and construction of carports and shade structures to be completed within one year
• Savings in energy costs expected from the first year in operation estimated at $160,000, with an estimated savings of $7.2 million over 25 years.
• Term:  20 years plus option to extend
• Buy-Out Options:  District may purchase generating facilities at 6^th year, 10^th year and 20^th year for Fair Market Value or predetermined Termination Value, whichever is greater.
• Revocable, nonexclusive license to be provided for installation, maintenance, repair and removal solar energy generating facilities from school sites
• 100% Performance Guarantee
• Retention of Environmental Attributes
• Educational component 

CEQA

The District is complying with the California Environmental Quality Act (“CEQA”) for the construction of the energy generating facilities. Greystone West, project manager for the CEQA process, will work with the District and the CEQA consultant for preparation and filing of the necessary notices.

Estimated Savings

The utility cost savings from the installation of PV systems at ten (10) school sites, over 25 years, is estimated at $7.2 million dollars, with $160,000 in year one (2016/2017). Staff recommends an annual transfer of the energy savings from the General Fund to the Special Reserve Fund to offset significant increases in PERS and STRS costs.

The estimated project development cost is $600,000, which includes legal costs, construction management costs, inspection of record, contingencies and other “soft” costs.

The attached Solar Portfolio Summary identifies estimated cost and savings per District school site.

Diedree Sakai, attorney with Dannis Wolver Kelly (DWK) and David Williard of Sage Renewables will be present at the meeting to answer questions.

Template Energy Service Agreements

Attached is a template PPA and Performance Guarantee (Energy Service Agreements). A separate PPA and Performance Guarantee will be executed for each of the ten (10) school sites, with the values presented in Table 1 (attachment).

Funding Source/Cost

Fund 21/$600,000

Recommendation

The Superintendent and staff recommend approval of the Energy Service Contracts with SolarCity Corporation to provide electrical energy from solar photovoltaic systems.

Jim Hogeboom, Superintendent

Objective:

To review the revised Governance Handbook

Background:

In 2004, the trustees developed a Governance Handbook to guide the district. The document has been revised and updated since 2004.

On January 23, 2016, the Board held a board workshop, which included reviewing the Governance Handbook. The proposed revisions included updating Board and District committees and adding the responsibility of the Board President to invite a guest Trustee to the agenda planning session on Board meeting nights. The changes are highlighted on the attached document.

Funding Source/Cost:

NA

Recommendation:

Superintendent recommends Trustees review recommended changes.

Jim Hogeboom, Superintendent

Objective

To approve the deletion of 6164.52 High School Exit Examination Board Policy, Administrative Regulations, and Exhibit.

Background

California Senate Bill (SB) 172 has suspended the administration of the high school exit examination as of January 1, 2016, and removes the high school exit examination as a condition of receiving a diploma of graduation or a condition of graduation from high school for each student completing grade 12, for the 2015–16, 2016–17, and 2017–18 school years. The 6164.52 High School Exit Examination Board Policy, Administrative Regulations, and Exhibit are no longer applicable.

Funding Source/Cost

N/A

Recommendation

The Superintendent recommends deletion of 6164.52 High School Exit Examination Board Policy, Administrative Regulations, and Exhibit.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the agreement extension with Sage Renewables for solar PV project consulting services.

Background

In November 2015, the Board approved an agreement with Sage Renewables to prepare a solar feasibility study of the District sites, develop and issue the RFP/RFQ for a solar project, manage the vendor selection process, and assist in contract negotiations with the selected vendor.

Staff would like to extend Sage’s contract to include technical consulting services throughout the design, construction, and first year of operations for the solar project.

Energy Services Contract

Sage will act as the District’s advocate, providing technical guidance and review during the design phase, and will work closely with Greystone West, District Construction Consultant, during implementation. Sage will perform independent verification of commissioning and contract requirements during the close-out phase, and will conduct monitoring and financial performance analysis through the first year of operations.

Please see the attached Task Order for complete detail and scope of the additional energy consulting services.

David Williard, of Sage Renewables, will be present at the meeting to answer questions.

Funding Source/Cost

Fund 2/$94,800

Recommendation

The Superintendent and staff recommend approval of the agreement extension with Sage Renewables for solar PV project consulting services.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the agreement with Isom Advisors to perform financial planning and advisory services in preparation for a General Obligation Bond.

Background

The District is considering a Bond Measure for the November 2016 election to provide capital funds for repair and improvement of school facilities, to redesign school facilities to support 21^st Century learning, and to provide necessary classroom technology.

Isom Advisors will perform certain financial planning services, outlined in Exhibit A of the attached agreement, which includes services such as preparing a capital and financing plan to fund the projects as identified through the Educational Master Facility Plan process, in addition to projects identified through the capital repair and upgrade work as performed by Greystone West and staff. Please see Exhibit A for a full list of financial planning services.

Additional services to be performed by Isom Advisors are identified in Exhibit B of the attached agreement, and include services such as analyze the bond market to determine bond amount, timing and method of sale, manage the bond issuance process, and prepare rating agency and insurer presentations. Please see Exhibit B for a full list of financial advisory services.

Greg Isom will be the District’s primary contact; his local clients include Bolinas Stinson ESD, Dixie ESD, Kentfield ESD, Lagunitas ESD, Martinez USD, Old Adobe ESD, Petaluma City Schools, San Rafael City Schools, Santa Rosa City Schools, Sonoma Valley USD, and Waugh ESD.

The Financial Advisor previously engaged by the District recently retired; as such, staff recommends approval of the agreement with Isom Advisors.

Funding Source/Cost

Fund 01/$15,000                                          Financial Planning Services

Proceeds from Sale of Bond(s)/$65,000       Financial Advisory Services

Recommendation

The Superintendent and staff recommend approval of the agreement with Isom Advisors to perform financial planning and advisory services in preparation for a General Obligation Bond.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the agreement with Forevers Aquatics to manage community activity at the Novato High School pool from April 23, 2016 through August 13, 2016.

Background

On April 7, 2015, the Board approved an agreement with Forevers Aquatics to operate the Novato High School pool, 6 days per week, from June 15, 2015 through August 15, 2015. The program was well received by the community. As part of their agreement, Forevers Aquatics provided the District with 25% of their net profit for this operation, which was $850.

Proposed Schedule of Operations:

SPRING SWIM LESSONS*

Saturdays, as follows:

1. April 23, 2016 12:30 – 3:00 PM
2. April 30, 2016 12:30 – 3:00 PM
3. May 7, 2016    12:30 – 3:00 PM
4. May 22, 2016  12:30 – 3:00 PM (Sunday)    

   (USA Swimming Make-A-Splash, free swim lessons & water safety for children)

5. May 28, 2016  12:30 – 3:00 PM
6. June 5, 2016   12:30 – 3:00 PM

*All swim lessons have available scholarships

NOTE: No swim lessons May 14 due to MCAL Swim Meet

SUMMER SWIM PROGRAM

Hours open to public, Monday – Saturday (June 13, 2016 – August 13, 2016), as follows:

1. 6:30 – 9:00 AM           Early Morning Lap Swim
2. 10:00 – 11:30 AM       Aqua Fitness Class/Open Exercise
3. 12:00 – 4:00 PM          Lap Swim, Recreational Swim, Swim Lessons
4. 4:00 – 6:30 PM            Evening Lap Swim

Forevers Aquatics is a pool management company with a positive reputation for community commitment and quality pool management in both Novato and Petaluma. Their program includes several community components, including swim lessons for school age children, with no swimming experience, at reduced or no cost through various programs like Make-a-Splash.

Forevers Aquatics is owned by Liz and Thomas Evers. Liz Evers is the walk-on swim coach for Novato High School; she began working for NUSD in 2012 and coaches from February to May.

Board Policy 4136/4236/4336 limits the conditions under which District employees may maintain non-District employment. Attachment A provides an interpretation and application of Board Policy 4136.

Forevers Aquatics provides swim lessons to the community of Petaluma. The attached agreement is modeled after the agreement in place with the City of Petaluma, and has been reviewed by legal.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval of the agreement with Forevers Aquatics to manage community activity at the Novato High School pool from April 23, 2016 through August 13, 2016.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the change directives/changes orders as presented.

Background

This report will provide a brief overview of change order status for facilities projects and request approval of various change orders.

San Jose change order details are as follows:

CO #2 $16,971 Room modifications requested by staff at bid time

CO #5 $33,877 The entire south wall was rotted from rain damage, not visible until interior finishes removed

CO #10 $19,958 Dry rot repair on the north wall

Recommendation

The Superintendent and staff recommend approval of the change directives/change orders as presented.

Mark Silva, Director - Maintenance, Operations & Transportation

Board Priority/Goal

Student Success

Objective

Obtain Board authorization to begin public bidding for the installation of a softball scoreboard at Novato High School.

Background

The softball field at Novato High has never had a scoreboard. Last fall, a new scoreboard was donated to the Novato High School softball program. Because of its size, installation of the scoreboard needed to go through the DSA approval process. Staff obtained DSA approval on February 24, 2016. Novato High School has provided $10,000 toward the installation; the remaining amount will come from Fund 21.

The construction cost estimate of $43,118 includes $7,100 attributed to contingencies.

Costs are outlined below:

Funding Source/Cost

Fund 21/$41,742

Recommendation

The Superintendent and staff recommend authorization to begin public bidding for the installation of a softball scoreboard at Novato High School.

Karen Maloney, Assistant Superintendent - Business & Operations

Mark Silva, Director - Maintenance, Operations & Transportation

Board Priority/Goal

Student Success

Objective

Obtain Board authorization to provide a Notice of Completion to Murray Building Inc. for the woodshop conversion at San Jose Middle School.

Background

Novato Unified School District contracted with Murray Building, Inc. on October 20, 2015; the contract was awarded through a formal bidding process.

Once the Notice of Completion has been approved, it will be filed with the Marin County Recorder’s Office. The release of final payment (10% retention) will be made 35 days from the date of record at the Marin County Recorder’s Office.

Funding Source/Cost

Final Adjusted Contract         $566,689

Budget                                   $566,689

Recommendation

The Superintendent and staff recommend authorization to provide a Notice of Completion to Murray Building, Inc. and authorization to file the Notice of Completion.

Mark Silva, Manager - Maintenance, Operations & Transportation

Objective

Obtain Board authorization to provide a Notice of Completion to CWS Construction for replacement of the mechanical system and EMS upgrade at the District Office.

Background

Novato Unified School District contracted with CWS Construction on August 11, 2015; the contract was awarded through a formal bidding process.

Once the Notice of Completion has been approved, it will be filed with the Marin County Recorder’s Office. The release of final payment (10% retention) will be made 35 days from the date of record at the Marin County Recorder’s Office.

Funding Source/Cost

Final Adjusted Contract         $852,908

Budget                                   $852,908

Recommendation

The Superintendent and staff recommend approval of the Notice of Completion to CWS Construction and authorization to file the Notice of Completion.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Ratify all investments made pursuant to Government Code Sections 53601, 53609 and the Board-approved Statement of Investment Policy.

Background

Government Code Section 53646 provides that the Chief Financial Officer of the District may render to the Board of Trustees a quarterly investment report. Below is the quarterly investment report for the quarter ending December 31, 2015 (Q4).

The District continues to maintain deposits with the following fiscal agents for the purposes listed:

• JP Morgan Chase – Federal Revenue Account
• Marin County Treasurer – Operating Funds County of Marin, Schools & Special Districts
• Nationwide Retirement Solutions – Section 457 Deferred

The District maintains no other investments; summary attached.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend ratification of the Quarterly Investment Report for quarter ending December 31, 2015 (Q4).

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority

Student Success

Objective

Ratify warrants issued January 27, 2016 through February 22, 2016.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued January 27, 2016 through February 22, 2016. The warrant register reflects the vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of the warrants issued January 27, 2016 through February 22, 2016 as presented.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority

Student Success

Objective

Declare for disposal surplus/obsolete and unusable property belonging to the District.

Background

Attached are disposal request forms for obsolete furniture and/or non-repairable computer equipment submitted by staff.  District staff has reviewed this unusable property, and has declared that there is no associated value.

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of. Staff will make all attempts to dispose of the property at no cost.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of surplus, obsolete or unusable property as declared.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority

Student Success

Objective

Obtain Board approval to dispose of obsolete and/or unusable textbooks and instructional materials.

Background

A surplus of outdated or damaged textbooks and/or instructional materials has been collected for disposal. District staff has reviewed these items and declared that they can no longer be used because they are old, damaged, or not standards based.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of obsolete textbooks and instructional materials as declared.

AFFIDAVIT OF POSTING

I, Gladys Batz, certify that on Thursday, February 25, 2016, I caused to be posted a notice of the meeting of the Novato Unified School District Board of Education.

 __________________________________________________

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.